Official UK procurement notice
TMC Maintenance, Repair & Replacement of Refrigeration Units
Authority: West Lothian Council (Local council)
What is being bought
Published requirement descriptionMaintenance, Repair & Replacement of Refrigeration Units
- Recurrence: If contract extensions not used, then after 3 years. If extensions used then after 5 years.
CPV: Commercial refrigerating equipment · Installation work of refrigeration equipment · Other services · Parts of refrigerating and freezing equipment and heat pumps · Parts of refrigerating equipment · Refrigerating and freezing equipment · Refrigerating equipment · Refrigerators and freezers
The lotProcurement structure
single lot · value publishedLot #1Maintenance, Repair & Replacement of Refrigeration UnitsRenewalPublished value£500,000
Maintenance, Repair & Replacement of Refrigeration Units. Additional information: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Fair Work First: 2%
- Community Benefits: 3%
- Programme Management: 7%
- Quality: 9%
- Health & Safety: 9%
- price: 70%
Published award criteria (6)
- Fair Work First: 2
- Community Benefits: 3
- Programme Management: 7
- Quality: 9
- Health & Safety: 9
- Price: 70
- Suitability
Membership Required: Members of the Institute of Refrigeration Engineers OR British Refrigeration Association
- Economic & financial standing
SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the finan…
Minimum: Insurance levels: Employers liability 10,000,000 GBP Public liability 5,000,000 GBP Valid motor vehicle insurance - Technical & professional ability
Membership Required: Members of the Institute of Refrigeration Engineers OR British Refrigeration Association
Minimum of 2 examples of similar contracts in the last 3 years
Minimum: Insurance levels: Employers liability 10,000,000 GBP Public liability 5,000,000 GBP Valid motor vehicle insurance - Technical & professional ability
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Membership Required: Members of the Institute of Refrigeration Engineers OR British Refrigeration Association
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If contract extensions not used, then after 3 years. If extensions used then after 5 years.
- First published
- 5 Aug 2026, 11:53 BST
- Last source update
- 5 Aug 2026, 11:53 BST
- Award evaluation window
- 4 Sept 2026 – …
- Authority reference
CC14772- FTS notice number
2026/S 000-074113- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06dc35Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: SPD 2B, complete information for all company directors, using home address. There is a requirement for the winning supplier to sign a data sharing agreement. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32447. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Please note: Community Benefits proposals will form part of the award criteria and will be evaluated and will be contractual obligations. For further procurement information visit the link below. West Lothian Council - Community Benefits in Procurement (SC Ref:839017)
How it was run
Official notice- Submission deadline
- 4 Sept 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 4 Sept 2026, 12:00 BST
Timeline
5 Aug 2026 → 4 Sept 2026 · 3 dates- Notice published80 days ago5 Aug 2026, 11:53 BST
- Submission deadline50 days ago4 Sept 2026, 12:00 BST
- Bids opened50 days ago4 Sept 2026, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Livingston Sherriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.