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Published 13 Feb 2026, 19:05 GMT

Official UK procurement notice

TMBC - Poult Wood Golf Club - Air Source Heat Pumps

Official notice

Authority: Tonbridge and Malling Borough Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Construction & Civil Engineering (45) Delivery: Delivery location not published
Published estimate£270,000£324,000 inc. VAT
Submissions closed 13 Mar 2026
Contract term 5 moends 30 Sept 2026 · starts 1 May 2026

What is being bought

Published requirement description

Tonbridge & Malling Borough Council (TMBC) (‘The Council’) is looking to replace the current heating and hot water system with air source heat pumps, thereby removing oil burning and reducing the carbon footprint of the facility.

The Council owns Poult Wood Golf Club in Tonbridge, which was originally constructed in the mid-1970s. It is a golf club comprising of golf course, squash courts, changing rooms, meeting room, shop, a self-contained 3-bedroom flat, a clubhouse with kitchen and dining facilities, and associated plant areas. The location plan can be found at Appendix 1. The site is now managed and operated by the Tonbridge & Malling Leisure Trust and the Council are responsible for the majority of the building’s maintenance.

For more information about this opportunity, please visit the Delta eSourcing portal at:

www.kentbusinessportal.org.uk/tenders/UK-UK-West-M… ↗

To respond to this opportunity, please click here:

www.kentbusinessportal.org.uk/respond/D2TPC4993Z ↗

CPV: Central-heating equipment · Central-heating installation work · Heat pumps · Heating equipment

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 moSMEPublished value£270,000
Contract period: 1 May 2026 – 30 Sept 2026 (5 mo)Value: £270,000 exc. VAT · £324,000 inc. VAT
Eligibility: SME eligible
39715200 Heating equipment39715210 Central-heating equipment42511110 Heat pumps45331100 Central-heating installation work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Feb 2026, 19:05 GMT
Last source update
2 Apr 2026, 15:37 BST
Authority reference
TMBC Poult Wood Golf Club Air Source Heat Pumps
FTS notice number
2026/S 000-013652
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Central-heating equipmentCentral-heating installation workHeat pumpsHeating equipment
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-065469 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
13 Mar 2026, 12:00 GMT
Clarification deadline
6 Mar 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.kentbusinessportal.org.uk ↗

Timeline

13 Feb 2026 → 1 May 2026 · 5 dates
  1. Tender notice published257 days ago
    13 Feb 2026, 19:05 GMT
  2. Clarification questions by236 days ago
    6 Mar 2026, 12:00 GMT
  3. Submission deadline229 days ago
    13 Mar 2026, 12:00 GMT
  4. Latest notice published209 days ago
    2 Apr 2026, 15:37 BST
  5. Contract starts181 days ago
    1 May 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 13 Feb 2026
  1. Tender notice published
    13 Feb 2026, 19:05 GMT
    UK4
  2. Procurement termination notice published
    2 Apr 2026, 15:37 BST
    UK12
  3. Status changed to complete
    2 Apr 2026, 15:37 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—2 Apr 2026Cancelled

Contracting authority & participating public bodies

Tonbridge and Malling Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBNB-2692-VQCJ Gibson Building, Gibson Drive, Kings Hill, West Malling, South East, ME19 4LZContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender