Official UK procurement notice
The supply, deployment and professional services for an All-Wales Community Care Information system
Authority: Caerphilly County Borough Council (Local council)·Consortium: 31 public authorities
What is being bought
Published requirement descriptionThis notice is requesting suppliers to express an interest in participating in early market engagement which will begin 21 days from the date of publication of this notice. The estimated date for an overview of the approach will take place WEEK COMMENCING 30th OCTOBER 2023.
Suppliers wishing to participate in this open online session will need to register via Sell to Wales or by emailing [email protected] by no later than 14:00 hours on Tuesday 31 October 2023.
An overview of the requirement will be made available to interested suppliers following registration closure.
This session will be held online and will provide interested supplier(s) with an overview of the proposed: procurement approach, technology architecture, data migration and implementation approach and associated timescales.
Following on from the online overview session there will also be an opportunity to further participate in a face-to-face buyer-to-supplier Market Engagement Session(s).
The purpose of these session(s) will be to:
- explore the market understanding of the proposed DHCW approach and to allow the market to provide feedback on the validity of the approach
- allow the buyer to develop an understanding of the current and future market landscape to ensure the new Community Care Information system exploits all form of innovation, such as Artificial Intelligence, automation and is a sustainable product for the future.
All face-to-face supplier-to-buyer Session(s) will be carried out under NDA.
Further details for these session(s) will be made available after the open online session.
For information and awareness non-attendance at the pre-market engagement session and/or face to face session will not preclude potential supplier(s) from bidding on any future opportunity.
Information gathered through this exercise will be used to inform the technology, data and implementation requirements and subsequent market activity.
It is to be noted that the lead procuring authority will have access to all data collated through the supplier engagement. Caerphilly County Borough Council are the procuring body leading on this stage of activity. The procuring authority is yet to be determined.
Any information relating to the architecture, procurement, data migration and implementation approach shared through this activity is subject to change following the market engagement.
CPV: Database and operating software package · Digital mapping services · Document management software package · Miscellaneous software package and computer systems · Software package and information systems · System, storage and content management software package
The lotProcurement structure
single lot · no lot value publishedLot #1DHCW have prepared a delivery approach which has been approved by the Welsh GovernmentPlanned
DHCW have prepared a delivery approach which has been approved by the Welsh Government. We are seeking to identify suitably qualified provider(s) for the supply of IT and professional services for the All-Wales Community Care Information System which is used by Local Authorities and Health Boards across Wales to inform our approach.
Any new service(s) must align with the Wales Digital Service Standard and help achieve the six missions of the Digital Strategy for Wales. The vision is to replace the current system, which is nearing end of life, with a ‘digital’ solution which will facilitate, a ‘best of breed’ approach to the component parts of an all-Wales Community Care Information System. Components will include, but not be limited to.
provision of a Shared Care Record
Mental Health Social Care
Community Care, and.
Health services
Potential provider(s) will likely need to include (subject to market discussions):
platform(s) to enable c.18000 health and care professionals to access the information in a safe and secure way according to their job role
supporting infrastructure and software services to underpin the information sharing solution including and integration engine and data store
integration services to enable data to be published and consumed from local IT systems and national data services
flexible e-Form capability for data capture and sharing
professional services including Account Management, Project Management, Design, Configuration, Development, Testing, and Implementation Services
support for data cleansing and migration from the current system
Although the current scope of work outlines a “Best of Breed” approach we are interested to learn of new and innovative ways to deliver the service in a modern environment that will be sustainable, flexible, and evolving in the years ahead.
Therefore, as part of the Market engagement exercise the scope of works and vision may change. Additional information: It is anticipated that the duration of the contract will be between 5-15 years, however this is subject to change following market engagement session(s).
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Oct 2023, 08:55 BST
- Last source update
- 11 Oct 2023, 08:55 BST
- FTS notice number
2023/S 000-029907- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040ae4Find a Tender
Publisher note: DHCW have prepared a delivery approach which has been approved by the Welsh Government. We are seeking to identify suitably qualified provider(s) for the supply of IT and professional services for the All-Wales Community Care Information System which is used by Local Authorities and Health Boards across Wales to inform our approach. Any new service(s) must align with the Wales Digital Service Standard and help achieve the six missions of the Digital Strategy for Wales. The vision is to replace the current system, which is nearing end of life, with a ‘digital’ solution which will facilitate, a ‘best of breed’ approach to the component parts of an all-Wales Community Care Information System. Components will include, but not be limited to. provision of a Shared Care Record Mental Health Social Care Community Care, and. Health services Potential provider(s) will likely need to include (subject to market discussions): platform(s) to enable c.18000 health and care professionals to access the information in a safe and secure way according to their job role supporting infrastructure and software services to underpin the information sharing solution including and integration engine and data store integration services to enable data to be published and consumed from local IT systems and national data services flexible e-Form capability for data capture and sharing professional services including Account Management, Project Management, Design, Configuration, Development, Testing, and Implementation Services support for data cleansing and migration from the current system Although the current scope of work outlines a “Best of Breed” approach we are interested to learn of new and innovative ways to deliver the service in a modern environment that will be sustainable, flexible, and evolving in the years ahead. Therefore, as part of the Market engagement exercise the scope of works and vision may change. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135334. (WA Ref:135334)
How it was run
Official notice- Submission deadline
- —
Timeline
11 Oct 2023 → 8 Jan 2024 · 2 dates- Notice published11 Oct 2023, 08:55 BST
- Tender notice expected8 Jan 2024
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
25 public bodies on the noticeConsortium members and other public bodies
- Betsi Cadwaladr University Health BoardContracting authority
- Blaenau Gwent County Borough CouncilContracting authority
- Bridgend County Borough CouncilContracting authority
- Cardiff CouncilContracting authority
- Cardiff and Vale University Health BoardContracting authority
- Carmarthenshire County CouncilContracting authority
- City & County of SwanseaContracting authority
- Conwy County Borough CouncilContracting authority
- Cwm Taf University Health BoardContracting authority
- Cyngor Gwynedd CouncilContracting authority
- Cyngor Sir Ceredigion County CouncilContracting authority
- Denbighshire County CouncilContracting authority
- Flintshire County CouncilContracting authority
- Hywel Dda University Health BoardContracting authority
- Isle of Anglesey County CouncilContracting authority
- Merthyr Tydfil County Borough CouncilContracting authority
- Monmouthshire County CouncilContracting authority
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Contracting authority
- Neath Port Talbot County Borough CouncilContracting authority
- Newport City CouncilContracting authority
- Pembrokeshire County CouncilContracting authority
- Powys County CouncilContracting authority
- Powys Teaching Health BoardContracting authority
- Public Health WalesContracting authority
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.