Official UK procurement notice
The provision of Mechanical Services for Sutton Housing Partnership on Behalf of the London Borough of Sutton.
Authority: London Borough of Sutton (Local council)·On behalf of: EXCEEDING LIMITED
What is being bought
Published requirement descriptionThe Authority is seeking to appoint a Service Provider to deliver a comprehensive domestic gas and mechanical services contract across its housing stock, currently comprising approximately 5,650 gas-heated properties together with a smaller number of properties served by other heating fuels or technologies. The Authority also has responsibility for a number of communal and commercial heating systems, communal water tanks, and a specialist emergency gas network serving Regal Crescent, all of which fall within the scope of this Contract.
This procurement provides the opportunity for the Authority to appoint a partner who can demonstrate a proven track record of delivering services of this nature, and who can bring genuine continuous improvement, resilience and resident focus to the Contract from mobilisation onward.
CPV: Central-heating installation work · Heating engineering services for buildings · Mechanical engineering services · Mechanical installations · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£12,000,000
- Economic & financial standing
Information on the legal and financial conditions of participation are available in the tender documentation.
- Technical & professional ability
Information on the Technical ability conditions of participation are available in the tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: The weighing for quality is 60% which includes social value. More information on the weighting sub criteria is available in the tender pack.
- Price: The weighing for price is 40%. More information on the weighting sub criteria is available in the tender pack.
- Economic & financial standing
Information on the legal and financial conditions of participation are available in the tender documentation.
- Technical & professional ability
Information on the Technical ability conditions of participation are available in the tender documentation.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £7,992,701 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How London Borough of Sutton buys Miscellaneous engineering services (CPV 7133), and who usually turns up
London Borough of Sutton’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Miscellaneous engineering services (CPV 7133) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Greater London.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Greater London.
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How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 94 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid5% / 30%
2–320% / 30%
4–635% / 10%
7+40% / 30%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate47% / 83%
Within ±2%32% / 17%
Above estimate21% / 0%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7133Published estimate£12m
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 10 past lots.
A forecast, not a list of bidders.
1 bid30%
2–330%
4–610%
7+30%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 Oct 2026, 14:18 BST
- Last source update
- 21 Oct 2026, 14:18 BST
- Award evaluation window
- Submission end – 20 Jan 2027
- Authority reference
DN833498- FTS notice number
2026/S 000-099529- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078cf5Find a Tender
How to participate & submission route
Official notice Submit via London Tenders Portal- Requests to participate (first stage)
- —
- Tender submission deadline
- 23 Nov 2026, 12:00 GMT
- Clarification deadline
- 13 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted via the Contract Authorities e-procurement system that is available via the London Tenders Portal (www.londontenders.org ↗) reference DN833498.
Timeline
21 Oct 2026 → 8 Mar 2027 · 5 dates- Tender notice published1 day ago21 Oct 2026, 14:18 BST
- Today22 Oct 2026
- Clarification questions byin 22 days13 Nov 2026, 12:00 GMT
- Submission deadlinein 32 days23 Nov 2026, 12:00 GMT
- Award decision expected byin 91 days20 Jan 2027, 23:59 GMT
- Contract startsin 137 days8 Mar 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Oct 2026, 14:18 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- EXCEEDING LIMITEDProcuring entityExceeding Limited prepare the tender pack documents and will undertake to manage the evaluation of the procurement
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The tender documents are available via the London Tender Portal reference DN833498.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender