Find a TenderAwardedContract details notice

Published 2 Jul 2026, 11:23 BST

Official UK procurement notice

THE PROVISION OF FIRE SYSTEM MAINTENANCE AND MANAGEMENT SERVICES IN RUTLAND

Authority: Rutland County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East Midlands (UKF2)

Published estimate£80,000≈ £27k / year · £96,000 inc. VAT41.9% below published estimate

Submissions closed 24 Jul 2026awarded 12 Aug 2026

Awarded to DFP Services Ltd

Contract term 3 yrsends 30 Sept 2029 · up to 30 Sept 2030 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

The Contract shall comprise of the cyclical inspection, test, maintenance and monitoring of the asset-based Security Systems within Rutland County Council sites

CPV: Fire-alarm system installation work · Fire-alarm systems · Installation work of illumination and signalling systems · Repair and maintenance services of measuring, testing and checking apparatus

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£80,000

Contract period: 1 Oct 2026 – 30 Sept 2029 (3 yrs) · up to 30 Sept 2030 with extensionsValue: £80,000 exc. VAT · £96,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligible

Extensions: The contract will be for an initial period of three (3) years, with the option to extend for a further one (1) year at the sole discretion of the Council.

31625200 Fire-alarm systems 45312100 Fire-alarm system installation work 45316000 Installation work of illumination and signalling systems 50410000 Repair and maintenance services of measuring, testing and checking apparatus

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Each bid will be evaluated on the following quality and price weightings: · Quality: 60% · Price: 40%

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Jul 2026, 11:23 BST
Last source update: 21 Sept 2026, 14:35 BST
Authority reference: DN829966
FTS notice number: 2026/S 000-062154
Latest notice: Contract details notice (UK7)
Classification (CPV): Fire-alarm system installation workFire-alarm systemsInstallation work of illumination and signalling systemsRepair and maintenance services of measuring, testing and checking apparatus
Delivery area: East Midlands (UKF2)
Official registry OCID: ocds-h6vhtk-06c22b Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 24 Jul 2026, 12:00 BST
Clarification deadline: 20 Jul 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

2 Jul 2026 → 1 Oct 2026 · 5 dates

Tender notice published110 days ago
2 Jul 2026, 11:23 BST
Clarification questions by92 days ago
20 Jul 2026, 12:00 BST
Submission deadline88 days ago
24 Jul 2026, 12:00 BST
Latest notice published29 days ago
21 Sept 2026, 14:35 BST
Contract starts19 days ago
1 Oct 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 2 Jul 2026

Tender notice published
2 Jul 2026, 11:23 BST
UK4
Contract award notice published
17 Sept 2026, 11:51 BST
UK6
Status changed to complete
17 Sept 2026, 11:51 BST
Contract signature expected
17 Sept 2026, 23:59 BST
scheduled
Contract details notice published
21 Sept 2026, 14:35 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £46,5071 award exc. VAT

Bids received 1311 from SMEs

Contracts signed 1latest 15 Sept 2026

Awarded to	Value	Date	Status
DFP Services LtdSMEFire Systems Maintenance & Management1 Oct 2026 – 30 Aug 2029 · up to 30 Sept 2030Extensions: +1 only invoked written by the customer	£46,507	12 Aug 2026	Awarded

Contracts

THE PROVISION OF FIRE SYSTEM MAINTENANCE AND MANAGEMENT SERVICES IN RUTLAND · DFP Services LtdSME
Signed
15 Sept 2026
Value
£46,507
Period
1 Oct 2026 – 30 Aug 2029 · up to 30 Sept 2030 with extensions
Status
active
Extensions
One-year extension available

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
13final-stage tenders	11	0	—

Contracting authority & participating public bodies

Rutland County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMQJ-3429-NZWQ Catmos House, Oakham, East Midlands, LE15 6HPContact email

Bidders & participating suppliers

1 commercial party on the notice

DFP SERVICES LIMITEDAwarded supplierGB-COH: 04123832GB-PPON: PZZZ-9725-WQBQ 1 West Durham St. Johns Road, Durham, North East, DH7 8RDContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specifications

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 Sept 2026, 14:35 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender17 Sept 2026, 11:51 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Jul 2026, 11:23 BST