Official UK procurement notice
Temporary Accommodation - Light Touch Pseudo DPS
Authority: Portsmouth City Council (Local council)
What is being bought
Published requirement descriptionPortsmouth City Council ('the Council') is inviting requests from suitably qualified suppliers to be admitted to a pseudo-dynamic purchasing system (DPS) arrangement to provide temporary accommodation services, ordinarily in Portsmouth but also in the surrounding area.
Temporary Accommodation supports those at-risk of homelessness by providing short-term accommodation while a longer-term placement is found.
COMMENCEMENT & DURATION
Any placements made under this DPS will be made from the 10th March 2025 onwards. The maximum duration of the DPS is approx. 4 years. The DPS arrangements will expire on 23rd February 2029 12:00 and no new placements will be made via the DPS beyond this date, although placements made before this deadline may continue.
VALUE
The Council cannot guarantee or commit to spend year on year and is actively progressing initiatives to reduce spend, including sourcing properties for direct use. In 2023 the total amount spent on Temporary Accommodation providers was in excess of £5,000,000. Over the next 4 years, anticipated spend via this DPS may be in the region of £20,000,000.
APPLICATION PROCESS
The Council cannot commit to making temporary accommodation placements solely via the DPS arrangements, however it is the Council's intent to use the DPS as its primary sourcing route in the future. Suppliers currently providing temporary accommodation services to the Council are therefore strongly encouraged to apply to join the DPS.
Suppliers may submit applications for admission to the DPS from 21st February 2025. Applications for admission to the DPS will close on 22nd December 2028. Suppliers should note the following documentation must be returned via the council's e-sourcing solution In-tend in order to be admitted to the DPS, subject to meeting all stated minimum requirements:
- A fully completed Supplier Requirements Questionnaire (SRQ) document
- Self certification that evidence of held insurances and other documentation / policies can be provided, as requested in the SRQ document
Self-certifications required as part of completing the SRQ will be followed up on in order to ensure compliance by Council officers within 30 days of admission to the DPS.
Applications will be checked on a fortnightly basis, with onboarding aimed to be completed for applicants who meet all stated minimum requirements within 30 days of receipts of the application. The Council reserves the right to check applications and onboard suppliers on shorter timescales where resource allows and / or requirements demand this.
ADMINISTRATION
The Council will administrate the DPS using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link:
CPV: Hotel accommodation services · Other hotel services
How this dynamic market works
From the published notice- Type
- Dynamic market
The lotProcurement structure
single lot · value publishedLot #1PLACEMENTSPublished value£20,000,000
PLACEMENTS
Placements with suppliers, and determination of their suitability, will be made by Housing Needs officers on the following basis (please note that points are non-exhaustive):
- When the placement is required (can be immediate/same day)
- Risk factors relating to the person/s to be placed (i.e. substance misuse, risk to life, capacity, age, location)
- Level of accessibility required (e.g. for persons with mobility impairments)
- Composition of family unit (e.g. those with children and pregnant persons will generally require self-contained accommodation)
- Cost of placement, either on a per-night or per-placement basis
- Acceptance of Council Purchase Order Terms and Conditions and associated payment conditions
PROPERTY OWNERSHIP
Supplier should note they will be required to submit evidence of property ownership, or permission to let where properties provided are otherwise not owned directly, as part of the onboarding process.
QUALITY MONITORING
Suppliers admitted to the DPS will be required to agree to ongoing monitoring of quality with regard to the accommodation provided for placements. This quality monitoring will comprise of, but is not limited to:
- Inspections using the Housing Health and Rating System (HHSRS)
- Review of Fire Safety Risk Assessments and Plans
- Evidencing of required insurance levels
SAFEGUARDING
Housing officers at the Council are also seeking new providers to undertake/commit to undertaking safeguarding training in due course, suppliers may be required to complete this at the officer's discretion.
PAYMENT & TERMS
Suppliers should note that payment for services will be done through purchase order and subject to 30 days payment terms as standard. Where purchase order is not available, payments will be made by purchasing card instead. For further reference, an overview of the purchase order terms and conditions can be found at:
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Shortlisting
- Selection criteria as stated in the procurement documents
- “Temporary Accommodation - Light Touch Pseudo DPS” is a dynamic market: the contest is a place on its panel, not a single contract.
Competition analysis · published record, not a forecast of who will bid
How Portsmouth City Council buys Hotel accommodation services (CPV 5511), and who usually turns up
Portsmouth City Council’s own published record, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Hotel accommodation services (CPV 5511) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in South East England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in South East England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 46 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid13% / 15%
2–313% / 19%
4–633% / 23%
7+42% / 42%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1PLACEMENTSCPV 5511Published estimate£20m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–344%
4–619%
7+35%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
abm catering limitedLarge | £46m32 awards in 36m · last this month | 34 live · £57m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=44 |
| £195m62 awards in 36m · last 4 months ago | 37 live · £128m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=62 | |
| £4.5m4 awards in 36m · last 6 months ago | 1 live · £2.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| — | None on file | at estimate n=1 | |
| — | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Feb 2025, 14:13 GMT
- Last source update
- 21 Feb 2025, 14:13 GMT
- Authority reference
P00005076- FTS notice number
2025/S 000-006801- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e6bfFind a Tender
How to participate & submission route
Official notice Apply via In-tend- Requests to participate (first stage)
- —
- Admission period ends
- 23 Feb 2029, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
21 Feb 2025 → 23 Feb 2029 · 2 dates- Notice published21 Feb 2025, 14:13 GMT
- Today20 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown23 Feb 2029, 12:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice; the tender pack is on the portal.