Temporary Accommodation - Light Touch Pseudo DPS

{
  "id": "006801-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-02-21T14:13:46Z",
  "ocid": "ocds-h6vhtk-04e6bf",
  "buyer": {
    "id": "GB-FTS-129438",
    "name": "Portsmouth City Council"
  },
  "tender": {
    "id": "P00005076",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 20000000,
          "currency": "GBP"
        },
        "status": "active",
        "description": "PLACEMENTS\nPlacements with suppliers, and determination of their suitability, will be made by Housing Needs officers on the following basis (please note that points are non-exhaustive):\n-\tWhen the placement is required (can be immediate/same day)\n-\tRisk factors relating to the person/s to be placed (i.e. substance misuse, risk to life, capacity, age, location)\n-\tLevel of accessibility required (e.g. for persons with mobility impairments)\n-\tComposition of family unit (e.g. those with children and pregnant persons will generally require self-contained accommodation)\n-\tCost of placement, either on a per-night or per-placement basis\n-\tAcceptance of Council Purchase Order Terms and Conditions and associated payment conditions\nPROPERTY OWNERSHIP\nSupplier should note they will be required to submit evidence of property ownership, or permission to let where properties provided are otherwise not owned directly, as part of the onboarding process.\nQUALITY MONITORING\nSuppliers admitted to the DPS will be required to agree to ongoing monitoring of quality with regard to the accommodation provided for placements. This quality monitoring will comprise of, but is not limited to:\n-\tInspections using the Housing Health and Rating System (HHSRS)\n-\tReview of Fire Safety Risk Assessments and Plans\n-\tEvidencing of required insurance levels\nSAFEGUARDING\nHousing officers at the Council are also seeking new providers to undertake/commit to undertaking safeguarding training in due course, suppliers may be required to complete this at the officer's discretion.\nPAYMENT & TERMS\nSuppliers should note that payment for services will be done through purchase order and subject to 30 days payment terms as standard. Where purchase order is not available, payments will be made by purchasing card instead. For further reference, an overview of the purchase order terms and conditions can be found at:\nhttps://www.portsmouth.gov.uk/services/business/procurement/tendering/purchase-order-conditions-of-contract/",
        "contractPeriod": {
          "durationInDays": 1440
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ31"
          },
          {
            "region": "UKJ35"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55130000",
            "scheme": "CPV",
            "description": "Other hotel services"
          }
        ]
      }
    ],
    "title": "Temporary Accommodation - Light Touch Pseudo DPS",
    "value": {
      "amount": 20000000,
      "currency": "GBP"
    },
    "status": "active",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "techniques": {
      "frameworkAgreement": {
        "periodRationale": "NA."
      },
      "hasFrameworkAgreement": true
    },
    "description": "Portsmouth City Council ('the Council') is inviting requests from suitably qualified suppliers to be admitted to a pseudo-dynamic purchasing system (DPS) arrangement to provide temporary accommodation services, ordinarily in Portsmouth but also in the surrounding area. \nTemporary Accommodation supports those at-risk of homelessness by providing short-term accommodation while a longer-term placement is found. \nCOMMENCEMENT & DURATION\nAny placements made under this DPS will be made from the 10th March 2025 onwards. The maximum duration of the DPS is approx. 4 years. The DPS arrangements will expire on 23rd February 2029 12:00 and no new placements will be made via the DPS beyond this date, although placements made before this deadline may continue. \nVALUE\nThe Council cannot guarantee or commit to spend year on year and is actively progressing initiatives to reduce spend, including sourcing properties for direct use. In 2023 the total amount spent on Temporary Accommodation providers was in excess of £5,000,000. Over the next 4 years, anticipated spend via this DPS may be in the region of £20,000,000.\nAPPLICATION PROCESS\nThe Council cannot commit to making temporary accommodation placements solely via the DPS arrangements, however it is the Council's intent to use the DPS as its primary sourcing route in the future. Suppliers currently providing temporary accommodation services to the Council are therefore strongly encouraged to apply to join the DPS.\nSuppliers may submit applications for admission to the DPS from 21st February 2025. Applications for admission to the DPS will close on 22nd December 2028. Suppliers should note the following documentation must be returned via the council's e-sourcing solution In-tend in order to be admitted to the DPS, subject to meeting all stated minimum requirements:\n-\tA fully completed Supplier Requirements Questionnaire (SRQ) document\n-\tSelf certification that evidence of held insurances and other documentation / policies can be provided, as requested in the SRQ document\nSelf-certifications required as part of completing the SRQ will be followed up on in order to ensure compliance by Council officers within 30 days of admission to the DPS. \nApplications will be checked on a fortnightly basis, with onboarding aimed to be completed for applicants who meet all stated minimum requirements within 30 days of receipts of the application. The Council reserves the right to check applications and onboard suppliers on shorter timescales where resource allows and / or requirements demand this.\nADMINISTRATION\nThe Council will administrate the DPS using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link:\nhttps://intendhost.co.uk/portsmouthcc/aspx/home",
    "tenderPeriod": {
      "endDate": "2029-02-23T12:00:00Z"
    },
    "classification": {
      "id": "55110000",
      "scheme": "CPV",
      "description": "Hotel accommodation services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "reductionCriteria": "Selection criteria as stated in the procurement documents"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/home",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-129438",
      "name": "Portsmouth City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ31",
        "locality": "PORTSMOUTH",
        "postalCode": "PO1 2AL",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Offices"
      },
      "details": {
        "url": "https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunitieswith-us/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Portsmouth City Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/home",
        "name": "Procurement Service",
        "email": "procurement@portsmouthcc.gov.uk",
        "telephone": "+44 2392688235"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}