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Published 9 Feb 2021, 09:08 GMT

Official UK procurement notice

T1-5641 Look Ahead Care and Support Repairs & Voids Contract

Official notice

Authority: Look Ahead Care & Support Ltd

2 lotsWorksCompetitive procedure with negotiationSME suitableMax 1 lot per supplier
Sectors: Construction & Civil Engineering (45) Delivery: East of England (UKH23)London (UKI3)South East (UKJ12)
Published estimate£13,125,000total for 2 lots
Submissions closed 12 Mar 2021awarded 12 Oct 2021
Awarded to T Gilmartin Ltd, Chigwell Construction2 awards

What is being bought2 lots · detail below

Published requirement description

The delivery of responsive repairs and void refurbishment works to properties owned and managed by Look Ahead Care and Support.

CPV: Refurbishment work

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£13,125,000 together) · win at most 1 of them · same evaluation weights on every lot
Lot #1Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton KeynesAwardedRenewalPublished value£6,125,000

The works required by Look Ahead Care and Support contracts, mainly include but are not restricted to:

  • Responsive repairs
  • Void Refurbishment works
  • A Handyperson Service at given schemes set out in this document
  • Out of Hours service Additional information: All estimated Contract Values are exclusive of VAT.

The outer boundaries of this Lot may be subject to growth and change over the contract term.

Look Ahead envisage they will invite between 3 and 5 highest scoring Tenderers to participate in negotiation meetings.

Delivery: East of England, London, South East · Properties owned and managed by Look Ahead in Central London to include West and North London, Hertfordshire, Buckinghamshire and Milton Keynes.
Extensions: The Contract will be subject to annual reviews and run for a period of five years with the option for renewal, as decided by Look Ahead, for an extension of up to a further one year plus one year. The maximum duration of the contract is therefore seven years.Second stage: 5–7 candidates invited to tenderVariant bids: not allowed
45453100 Refurbishment work
Lot #2Central London, East London, South London, South East London and KentAwardedRenewalPublished value£7,000,000

The works required by Look Ahead Care and Support contracts, mainly include but are not restricted to:

  • Responsive repairs
  • Void Refurbishment works

-A Handyperson Service at given schemes set out in this document

  • Out of Hours service Additional information: All estimated contract values are EXCLUSIVE of VAT.

The outer boundaries of this Lot may be subject to growth and change over the contract term.

Look Ahead envisage they will invite between 3 and 5 highest scoring Tenderers to participate in negotiation meetings.

Delivery: East of England, London, South East · Properties owned and managed by Look Ahead in Central London to include East and South London, Kent, Surrey and Essex.
Extensions: The Contract will be subject to annual reviews and run for a period of five years with the option for renewal, as decided by Look Ahead, for an extension of up to a further one year plus one year. The maximum duration of the contract is therefore seven years.Second stage: 5–7 candidates invited to tenderVariant bids: not allowed
45453100 Refurbishment work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
Conditions of participation1
  • Suitability

    As stated in PAS Document 1.

Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
9 Feb 2021, 09:08 GMT
Last source update
3 Feb 2022, 09:04 GMT
FTS notice number
2022/S 000-003097
Classification (CPV)
Refurbishment work
Delivery area
East of England (UKH23)London (UKI3)South East (UKJ12)
Official registry OCID
ocds-h6vhtk-029164 Find a Tender

Publisher note: Tenderers are to note that the client reserves the right to limit the number of lots awarded to any given Tenderer, regardless of the outcome of the tender evaluation. A Tenderer, will not be awarded more than one Lot. In the event that the top placed Tenderer is the same for both Lot 1 and Lot 2, at the conclusion of the evaluation process, Look Ahead will award the Lots on the following basis: i. Lot 1 will be awarded to the second placed Tenderer ii. Lot 2 will be awarded to the top placed Tenderer (MT Ref:225265)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
12 Mar 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

12 Mar 2021 → 3 Feb 2022 · 3 dates
  1. Submission deadline
    12 Mar 2021, 12:00 GMT
  2. Invitations to tender expected
    2 Apr 2021, 00:00 BST
  3. Notice published
    3 Feb 2022, 09:04 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Feb 2022, 09:04 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £2,250,0002 contracts exc. VAT
Bids received 77 from SMEs
Contracts signed 2latest 12 Oct 2021
Awarded toValueDateStatus
Lot 1 · Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton Keynes1 award
T Gilmartin Ltd£1,050,000 †—Awarded
Lot 2 · Central London, East London, South London, South East London and Kent1 award
Chigwell ConstructionSME£1,200,000 †—Awarded

Contracts

  • Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton Keynes · T Gilmartin Ltd

    Signed
    12 Oct 2021
    Value
    £1,050,000
    Status
    active

  • Central London, East London, South London, South East London and Kent · Chigwell ConstructionSME

    Signed
    27 Sept 2021
    Value
    £1,200,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Central London, West London, North London, North West London, Slough, Windsor and Maidenhead and Milton Keynes3bids · 3 electronic3——
2 · Central London, East London, South London, South East London and Kent4bids · 4 electronic4——

Contracting authority & participating public bodies

Look Ahead Care and Support

Contracting authorityBody governed by public lawHousing and community amenities Kings Buildings, 16 Smith Square, London, UK, SW1P 3HQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeReview contact point London
  • High Court of England and WalesMediation body London
  • Public Procurement Review ServiceReview body LondonContact email, phone
Process and specification contact points (1)
  • Faithorn Farrell TImms LLPProcess contact point Orpington, South EastContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Chigwell ConstructionAwarded supplier Unit 8 Aaron House, Hainault Business Park , Forest Road, Hainault, Essex, UK, IG6 3JP
  • T. Gilmartin Ltd.Awarded supplier Gilmartins House,, 102 Collingdon Street, Luton, East of England, LU1 1RX

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria