Official UK procurement notice
Supply, Pre-Installation check, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations
Authority: Fife Council (Local council)
What is being bought
Published requirement descriptionFife Council is seeking a contractor to supply, infrastructure check, install, remove, store and maintain festive lighting decorations for some communities in Fife.
Communities currently likely to use the framework: Inverkeithing, Rosyth, Kirkcaldy, Dunfermline & Dalgety Bay. Communities in Fife may join or withdraw from the framework during it's lifetime.
- Recurrence: There may be a continued requirement for seasonal lighting decorations. If so it is anticipated the contract opportunity will be advertised approximately 9 months prior to the end of the framework
CPV: Christmas tree lights · Commissioning of public lighting installations · Lighting equipment and electric lamps · Maintenance services of public-lighting installations and traffic lights · Storage and warehousing services
How this framework works
From the published notice- Places
- up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1Depending on the particular requirements of each Community, Fife Council is seeking a…AwardedRenewalPublished value£240,000
Depending on the particular requirements of each Community, Fife Council is seeking a Contractor that shall, be responsible for all aspects the timely supply, infrastructure precheck, installation, testing, maintenance, removal and storage of all the festive lights and decorations in the applicable Fife community including:
- Safe storage of existing lighting decorations and associated equipment where owned by Fife Council;
- Infrastructure precheck prior to any features installation
- The electrical testing of all lighting decorations prior to erection where owned by Fife Council;
- Supply of lighting decorations as required to be leased;
- Timely erection and removal of all lighting decorations (to include pole mounted, transverse decorations, tree light installation and any other styles of decoration required) and supply of appropriate fixings;
- Provision of support to and presence at Festive Lights Switch On events;
- Weekly inspections during the period whereby the decorations are erected;
- Emergency attendance as required for Health and Safety issues & repairs;
- Repair / replacement of any decorations as required / instructed.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Condition of participationno text publishedMinimum: 4B.4 - The Current Ratio will be applied - Current Assets will be divided by Current Liabilities. Tenderers are to provide their current assets and Current liabilities in relation to their published accounts for the last two years. 4B.4 - Tenderers are expected to achieve a ratio…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply, Pre-Installation check, Installation, Removal, Storage and…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There may be a continued requirement for seasonal lighting decorations. If so it is anticipated the contract opportunity will be advertised approximately 9 months prior to the end of the framework
- First published
- 14 Jul 2025, 11:47 BST
- Last source update
- 3 Nov 2025, 17:02 GMT
- Award evaluation window
- 14 Aug 2025 – …
- Authority reference
CW0224- FTS notice number
2025/S 000-070615- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055e5cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The tenderer must comply with the Professional Lighting Guide 06: Guidance on the installation and maintenance of seasonal decorations and lighting column attachments
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts
(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of
Session
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27385. For more information see: http://www.publiccontractsscotland.gov.uk Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Tenderers shall provide a Community Benefits delivery plan/ methodology as part of their tender submission, fully describing how they would intend to deliver these benefits. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Fife Council is committed to ensuring delivery of high-quality services and to achieving best value through the contract by: · securing continuous improvement in the performance and delivery of its function; · maintaining an appropriate balance between quality and whole life cost; and · actively contributing to sustainable development. It is expected that the contractor will take a positive approach to Fair Work practices. (SC Ref:814598)
How it was run
Official notice- Appointment period ends
- 14 Aug 2025, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 14 Aug 2025, 12:00 BST
Timeline
14 Aug 2025 → 3 Nov 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown14 Aug 2025, 12:00 BST
- Bids opened14 Aug 2025, 12:00 BST
- Notice published354 days ago3 Nov 2025, 17:02 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Nov 2025, 17:02 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 070615-2025-CW0224-1
- Signed
- 20 Oct 2025
- Value
- £240,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- LITEFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.