Official UK procurement notice
Supply of Coffee Shop and Café Solutions
Authority: Leeds City Council (Local council)
What is being bought7 lots · detail below
Published requirement descriptionSupply of Coffee Shop and Café Solutions - The Council is looking to establish a multi lot framework contract designed to facilitate the needs of various council facilities across the city of Leeds. 1 x 12 month possible extension available.
Lot 1 Purchase of Coffee Machines (estimated overall value including extensions £600,000)
Lot 2A Lease - Supply of Machine Only (estimated overall value including extensions £80,000)
Lot 2B Lease - Supply of Coffee and Free On-Loan Equipment (estimated overall value including extensions £80,000)
Lot 3 Service Only for Pre-Existing Equipment that is out of contract(estimated overall value including extensions £100,000)
Lot 4 Supply of Coffee Only for Machines (estimated overall value including extensions £340,000)
Lot 5 Supply of Ingredients (estimated overall value including extensions £80,000)
Lot 6 Supply of Fairtrade Ingredients (estimated overall value including extensions £20,000)
CPV: Coffee · Coffee beans · Coffee, tea and related products · Decaffeinated coffee · Electric coffee makers · Roasted coffee
How this framework works
From the published notice- Bids received
- 9 bids received · 2 suppliers appointed
- Framework period
- 3 yrs from 1 Mar 2024
Lots and requirements (7)Procurement structure
7 lots · all with a published value · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £80,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Purchase of Coffee MachinesAwardedRenewalPublished value£600,000
Supply of Coffee Shop and Café Solutions - The Council is looking to establish a multi lot framework contract designed to facilitate the needs of various council facilities across the city of Leeds.
Lot 1 - Purchase of Coffee Machines Additional information: n/a
Lot #2Service Only for Pre-Existing Equipment that is out of contractCancelledRenewalPublished value£100,000
Lot 3 - Service Only for Pre-Existing Equipment that is out of contract
Lot #3Supply of Coffee Only for MachinesCancelledRenewalPublished value£340,000
Lot 4 - Supply of Coffee Only for Machines
Lot #4Supply of IngredientsCancelledRenewalceiling above
Lot 5 - Supply of Ingredients
Lot #5Supply of Fairtrade IngredientsCancelledRenewalPublished value£20,000
Lot 6 - Supply of Fairtrade Ingredients
Lot #6Lease - Supply of Machine OnlyCancelledRenewalceiling above
Lot 2A - Lease - Supply of Machine Only
Lot #7Lease - Supply of Coffee and Free On-Loan EquipmentCancelledRenewalceiling above
Lot 2B - Lease - Supply of Coffee and Free On-Loan Equipment
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 1000
- Price: 0
- “Supply of Coffee Shop and Café Solutions” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Oct 2023, 16:20 BST
- Last source update
- 7 Mar 2024, 15:18 GMT
- Award evaluation window
- 27 Nov 2023 – …
- Authority reference
78383- FTS notice number
2024/S 000-007377- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040f5eFind a Tender
- Review procedure
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.
Publisher note: Interested parties can download the tender documentation directly from https://yortender.eu-supply.com/ by using the scheme ID: 78383 Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV.2.2. Late submissions will not be accepted.
How it was run
Official notice- Appointment period ends
- 27 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 27 Nov 2023, 12:00 GMT
Timeline
27 Nov 2023 → 7 Mar 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown27 Nov 2023, 12:00 GMT
- Bids opened27 Nov 2023, 12:00 GMT
- Contract starts1 Mar 2024
- Notice published7 Mar 2024, 15:18 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Mar 2024, 15:18 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Supply of Coffee Shop and Café Solutions
- Signed
- 7 Mar 2024
- Value
- —
- Period
- … – 28 Feb 2027
- Status
- active
Supply of Coffee Shop and Café Solutions
- Signed
- 7 Mar 2024
- Value
- —
- Period
- … – 28 Feb 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Purchase of Coffee Machines | 9bids · 9 electronic | — | — | £1 – £1,140,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court of JusticeReview contact point
Framework contractors & participating bidders
2 commercial parties on the notice- Bewleys Tea & CoffeeFramework contractor
- JJ Food Service LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.