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Published 17 Nov 2025, 09:54 GMT

Official UK procurement notice

Supply, Installation and Maintenance of IT Infrastructure

Official notice

Authority: Lancashire Combined Fire Authority (Police & fire)·On behalf of: Trafford Council

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50) Delivery: UK
Published estimate£220,000≈ £110k / year · £260,000 inc. VAT
Submissions closed 12 Dec 2025
Contract term 2 yrsends 31 Jan 2028 · up to 31 Jan 2030 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

A preferred supplier is being sought to provide a comprehensive cabling service for Lancashire Fire and Rescue Service (LFRS). This will include

  • Supply, Installation, termination, labelling, testing, and commissioning of structured cabling
  • Repair / upgrade of existing Network and AV sockets
  • Installation of ceiling mounted projectors and associated cabling
  • Supply and installation of control panels and associated cabling to allow internal and external use of AV systems
  • Break / fix maintenance of above
  • No preliminary market engagement: limited suppliers

CPV: Electrical machinery, apparatus, equipment and consumables; lighting · Office and computing machinery, equipment and supplies except furniture and software packages · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEVCSEPublished value£220,000
Contract period: 1 Feb 2026 – 31 Jan 2028 (2 yrs) · up to 31 Jan 2030 with extensionsValue: £220,000 exc. VAT · £260,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: two periods of 12 months each
30000000 Office and computing machinery, equipment and supplies except furniture and software packages31000000 Electrical machinery, apparatus, equipment and consumables; lighting50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (1)
  • Supply, Installation and Maintenance of IT Infrastructure: 100%
Published award criteria (1)
  • Supply, Installation and Maintenance of IT Infrastructure : Split 60% Quality. 40% Price
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Nov 2025, 09:54 GMT
Last source update
17 Nov 2025, 09:54 GMT
Award evaluation window
Submission end – 5 Jan 2026
Authority reference
LFRS 03
FTS notice number
2025/S 000-074252
Latest notice
Tender notice (UK4)
Classification (CPV)
Electrical machinery, apparatus, equipment and consumables; lightingOffice and computing machinery, equipment and supplies except furniture and software packagesRepair and maintenance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05e222 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
12 Dec 2025, 12:00 GMT
Clarification deadline
5 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗.

Timeline

17 Nov 2025 → 1 Feb 2026 · 5 dates
  1. Tender notice published339 days ago
    17 Nov 2025, 09:54 GMT
  2. Clarification questions by321 days ago
    5 Dec 2025, 12:00 GMT
  3. Submission deadline314 days ago
    12 Dec 2025, 12:00 GMT
  4. Award decision expected by289 days ago
    5 Jan 2026, 23:59 GMT
  5. Contract starts263 days ago
    1 Feb 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    17 Nov 2025, 09:54 GMT
    UK4

Contracting authority & participating public bodies

2 public bodies on the notice

Lancashire Fire and Rescue

Contracting authorityPublic authority - sub-central government GB-PPON: PZVM-4529-PRCY Garstang Road, Preston , North West, PR2 3LHContact email

Other public bodies

  • Trafford CouncilProcuring entitymanaging the procurementGB-PPON: PGZW-1429-QQZQ manchester, North WestContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender