Official UK procurement notice
Supply & Distribution of Coffee Products & Equipment to University of York
Authority: University of York C/O Pelican Procurement Services (Education)
Sectors: Food, beverages, tobacco and related products (15)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Yorkshire & Humber (UKE21)
Published estimate£31,714≈ £11k / year51.1% above published estimate
Submissions closed 15 Jun 2023awarded 7 Aug 2023
Awarded to York Coffee Emporium Ltd
Contract term 3 yrsends 31 Jul 2026 · extension options published · starts 1 Aug 2023
What is being bought
Published requirement descriptionCoffee, Tea & Related Products Including Equipment
- Recurrence: 3 to 5 years
CPV: Coffee, tea and related products · Electric coffee makers
The lotProcurement structure
single lot · no lot value publishedLot #1Supply & Distribution of Coffee & Related Products and Machines to University of YorkAwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (6)
- Delivery & Service: 10%
- Product Range: 5%
- Equipment & Mantainence: 15%
- Presentation/ AV & Sampling: 15%
- price: 45%
- Social Value: 10%
Published award criteria (6)
- Delivery & Service: 10
- Product Range: 5
- Equipment & Mantainence: 15
- Presentation/ AV & Sampling: 15
- Social Value: 10
- Price: 45
What this means for your bid
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3 to 5 years
- First published
- 15 May 2023, 14:38 BST
- Last source update
- 10 Nov 2023, 15:41 GMT
- Award evaluation window
- 15 Jun 2023 – …
- FTS notice number
2023/S 000-033337- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c8ceFind a Tender
Contract terms
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (MT Ref:230505)
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 15 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Jun 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release
Timeline
15 Jun 2023 → 31 Jul 2026 · 5 dates- Submission deadline15 Jun 2023, 12:00 BST
- Bids opened15 Jun 2023, 12:00 BST
- Contract starts1 Aug 2023, 00:00 BST
- Notice published10 Nov 2023, 15:41 GMT
- Bids must remain valid until83 days ago31 Jul 2026, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Nov 2023, 15:41 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £47,9051 contract exc. VAT
Bids received 74 from SMEs
Contracts signed 1latest 7 Aug 2023
| Awarded to | Value | Date | Status |
|---|---|---|---|
| York Coffee Emporium LtdSME | £47,905 † | — | Awarded |
Contracts
Contract 033337-2023-1 · York Coffee Emporium LtdSME
- Signed
- 7 Aug 2023
- Value
- £47,905
- Period
- … – 31 Jul 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic · 7 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- York Coffee Emporium LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria