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Find a TenderAwardedContract details notice
Published 20 May 2025, 16:06 BST

Official UK procurement notice

Housing Solutions - Supply and installation of Fire Doors

Official notice

Authority: Housing Solutions (Housing)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: UKSouth East (UKJ)
Published estimate£2,500,000≈ £833k / year · £3,000,000 inc. VAT
Submissions closed 20 Jun 2025awarded 18 Dec 2025
Awarded to Gunfire Limited
Contract term 3 yrsends 30 Aug 2028 · up to 30 Aug 2029 with extensions · starts 31 Aug 2025

What is being bought

Published requirement description

Description

Scope and Delivery of Work:

Mixed procurement (Goods/Works) focused on the supply and installation of fire door sets across our estate over a 3-4yr period. The successful tenderer will be expected to supply and install approximately 250 fire doors per annum inline with the Specification provided. We expect them to engage a Resident Liaison Officer (RLO) and liaise directly with the

residents regarding, surveys, installation dates, general updates, correspondents, access arrangements and any issues that arise before, during and after the works.

Programme scale and duration:

We intend appointing for an initial contract period of 3 years with the option to extend for a further 12 months. We operate a two year budget but estimate our 2026-27 - 2028-29 budget will be up to £1.8m for fire door replacements and we expect to maintain similar budgets in future years. Therefore we estimate the max term spend to be up to £2.5m.

Geographical distribution:

Housing Solutions was originally formed from transferred Local Authority homes in Maidenhead. These still form the majority of our homes (at least 70%), although there are post-1995 developments in Reading, High Wycombe, Slough, Bracknell, Farnborough, Wokingham, and other locations in Berkshire and Buckinghamshire.

CDM:

We will appoint the Quoin Consultancy as Principal Designer, successful bidder will be appointed Principal Contractor. We expect them to prepare the key documents and Quoin will check them against the regulations.

Pricing:

All relevant pricing is to be submitted via the Pricing Matrix as all-inclusive (meaning they must include all aspects required to supply and install full fire door sets). To ensure a fair and like-for-like comparison; Tender prices are to be offered and agreed on the basis that pricing will be fixed for the first 2 years of the contract.

CPV: Fire doors · Fire-prevention installation works · Installation of doors

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£2,500,000
Contract period: 31 Aug 2025 – 30 Aug 2028 (3 yrs) · up to 30 Aug 2029 with extensionsValue: £2,500,000 exc. VAT · £3,000,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Additional remedials, repairs, replacements may be found when on site. · Initial term of 3 years with a option to extend for a further year (Max term 4 years).
44221220 Fire doors45343000 Fire-prevention installation works45421131 Installation of doors
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    The following Insurances will need to be in place in order for the contract to be awarded:

    Public Liability - £10m

    Employers Liability - £5m

    Professional Indemnity - £1m

    Requirement to adhere to GDPR Regulations.

    Draft JCT contract has been provided in attachments (Appendix 10).

    Financial Capacity will be tested. Please see attached 'PSQ Economic & Financial Standing Mechanism' + 'PSQ Financial Standing Guide' for how this will be assessed.

  • Technical & professional ability

    The PSQ contains the following Conditions of Participation (Pass/Fail):

    1. Relevant experience and contract examples.
    2. Requirement to be able to deliver services across HS estate (predominantly Maidenhead) and mobilise quickly.
    3. Requirement to have a Safeguarding Policy in place for Children & Vulnerable Adults.
    4. Requirement to provide assurance on continuity of supply/service from your critical supply-chain (providing at least one of the following: a Business Continuity / Disaster Recovery / Risk Management Plan).
    5. Requirement CDM Regulations adherence & SSIP Membership.
    6. Requirement for 3rd party accreditation - BM TRADA Q-Mark Fire Door Installation or FIRAS Installer Certification Scheme - Fire Doors (or equivalent).
    7. Requirement Bribery Act adherence.
    8. Modern Slavery Act adherence.
    9. Requirement for Contractor (and any Sub-Contractor) to deliver all services under contract inline with Housing Solutions' Approved Contractor Standards.
    10. Requirement to Pass Conflict of Interest checks & Sign PSQ.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60% weighting has been assigned across 10 x Quality Questions (See ITT Document & Appendix 4B for more information)
  • Price: 40% weighting has been assigned across 8 x Price Categories (See ITT Document & Appendix 6 for more information)
Conditions of participation2
  • Economic & financial standing

    The following Insurances will need to be in place in order for the contract to be awarded:

    Public Liability - £10m

    Employers Liability - £5m

    Professional Indemnity - £1m

    Requirement to adhere to GDPR Regulations.

    Draft JCT contract has been provided in attachments (Appendix 10).

    Financial Capacity will be tested. Please see attached 'PSQ Economic & Financial Standing Mechanism' + 'PSQ Financial Standing Guide' for how this will be assessed.

  • Technical & professional ability

    The PSQ contains the following Conditions of Participation (Pass/Fail):

    1. Relevant experience and contract examples.
    2. Requirement to be able to deliver services across HS estate (predominantly Maidenhead) and mobilise quickly.
    3. Requirement to have a Safeguarding Policy in place for Children & Vulnerable Adults.
    4. Requirement to provide assurance on continuity of supply/service from your critical supply-chain (providing at least one of the following: a Business Continuity / Disaster Recovery / Risk Management Plan).
    5. Requirement CDM Regulations adherence & SSIP Membership.
    6. Requirement for 3rd party accreditation - BM TRADA Q-Mark Fire Door Installation or FIRAS Installer Certification Scheme - Fire Doors (or equivalent).
    7. Requirement Bribery Act adherence.
    8. Modern Slavery Act adherence.
    9. Requirement for Contractor (and any Sub-Contractor) to deliver all services under contract inline with Housing Solutions' Approved Contractor Standards.
    10. Requirement to Pass Conflict of Interest checks & Sign PSQ.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
20 May 2025, 16:06 BST
Last source update
19 Feb 2026, 15:46 GMT
Award evaluation window
Submission end – 1 Aug 2025
Authority reference
FD2025
FTS notice number
2025/S 000-024040
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fire doorsFire-prevention installation worksInstallation of doors
Delivery area
UKSouth East (UKJ)
Official registry OCID
ocds-h6vhtk-05194f Find a Tender
Review and risk notes
Risks

Budgets are approved on an annual basis, and replacement activity / spend could go up or down during the life of the contract.

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
20 Jun 2025, 12:00 BST
Clarification deadline
13 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

20 May 2025 → 19 Feb 2026 · 10 dates
  1. Planning notice published
    20 May 2025, 16:06 BST
  2. Tender notice published
    21 May 2025, 14:49 BST
  3. Next notice expected
    21 May 2025, 23:59 BST
  4. Clarification questions by
    13 Jun 2025, 12:00 BST
  5. Submission deadline
    20 Jun 2025, 12:00 BST
  6. Award decision expected by
    1 Aug 2025, 23:59 BST
  7. Contract starts
    31 Aug 2025, 00:00 BST
  8. Assessment summaries sent303 days ago
    18 Dec 2025
  9. Standstill ends289 days ago
    31 Dec 2025, 23:59 GMT
  10. Latest notice published240 days ago
    19 Feb 2026, 15:46 GMT

Notice history

10 events · 5 releases on Find a Tender · since 20 May 2025
  1. Preliminary market engagement notice published
    20 May 2025, 16:06 BST
    UK2
  2. Tender notice published
    21 May 2025, 14:49 BST
    UK4
  3. Status changed to active
    21 May 2025, 14:49 BST
  4. Procurement method changed
    21 May 2025, 14:49 BST
  5. Deadline published: 20 Jun 2025, 12:00 BST
    21 May 2025, 14:49 BST
  6. Tender notice published
    22 May 2025, 10:13 BST
    UK4
  7. Contract award notice published
    18 Dec 2025, 18:11 GMT
    UK6
  8. Status changed to complete
    18 Dec 2025, 18:11 GMT
  9. Contract signature expected
    12 Jan 2026, 23:59 GMT
    scheduled
  10. Contract details notice published
    19 Feb 2026, 15:46 GMT
    UK7
Published amendments (1)

Original UK4 Notice was published yesterday afternoon via MyTenders portal with 25 document attachments. We have been made aware this morning that something went wrong their end, and their technical support team are unable to restore the documents (so have been individually uploaded again directly onto the Central Digital Platform).

Routine re-releases (5)
  • 2025-05: 2 releases · 20 May 2025, 21 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,500,0001 award exc. VAT
Bids received 1410 from SMEs
Contracts signed 1latest 22 Jan 2026
Awarded toValueDateStatus
Gunfire LimitedSMESupply and installation of Fire Doors19 Jan 2026 – 18 Jan 2029 · up to 18 Jan 2030Extensions: Initial term of contract is for 3 years, with option to extend for a further 12 month period. · Options: All fire door replacement works should fall within the scope of this contract and no longer be carried out under other contracts in an ad hoc way. Additionally, Housing Solutions would also require any appointed contractor to manage responsive replacement requests as part of the Association’s general responsive repairs obligations as and when required – so more doors could fall within scope of this contract over the term.£2,500,00018 Dec 2025Awarded

Contracts

  • Supply and installation of Fire Doors · Gunfire LimitedSME

    Signed
    22 Jan 2026
    Value
    £2,500,000
    Period
    1 Feb 2026 – 18 Jan 2029 · up to 18 Jan 2030 with extensions
    Status
    active
    Extensions
    Initial term of contract is for 3 years, with option to extend for a further 12 month period.
    Options
    The right to additional purchases while the contract is valid. All fire door replacement works should fall within the scope of this contract and no longer be carried out under other contracts in an ad hoc way. Additionally, Housing Solutions would also require any appointed contractor to manage responsive replacement requests as part of the Association’s general responsive repairs obligations as and when required – so more doors could fall within scope of this contract over the term.
    6 agreed KPIs: Installs per Week · Install Timeframe · Resident Satisfaction …
    • Installs per Week
    • Install Timeframe
    • Resident Satisfaction
    • Appointment Kept
    • Client Handover Pass Rate
    • Client Health and Safety Inspections

Bid statistics published by the authority

BidsSMEVCSEValid bid range
14final-stage tenders · 20 at stage one100—

Contracting authority & participating public bodies

Housing Solutions

Contracting authorityPublic undertaking GB-PPON: PGDY-4627-RBZL Crown House, Crown Square, Berkshire, South East, SL6 8BYContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Gunfire LtdAwarded supplierGB-PPON: PXTT-6257-RZCQ 409-411 Croydon Road, Beckenham, London, BR3 3PPContact email

Official documents & specifications (32)

Official links; attachments are not copied

Tender pack and attachments

Show 17 more documents

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender

2 further documents are listed in the JSON mirror.