Official UK procurement notice
Supply and Distribution of Food, Non-Food and Beverages products to University of Birmingham & Edgbaston Park Hotel
Authority: University of Birmingham C/O Pelican Procurement Services (Education)
What is being bought18 lots · detail below
Published requirement descriptionTender for the supply and distribution of food, Non-Food and beverages to University of Birmingham & Edgbaston Park Hotel.
CPV: Bakery products · Beer · Catering equipment · Catering supplies · Cheese products · Confectionery · Dairy products · Desserts · Fish · Fish, crustaceans and aquatic products · Food, beverages, tobacco and related products · Frozen fish · +11 more
Lots and requirements (18)Procurement structure
18 lots · all with a published value (£3,634,308 together) · evaluation weights differ by lotLot #1Ambient, Chilled and Frozen ProductsAwardedRenewalPublished value£556,882
Ambient, Chilled, Frozen Products
Lot #2Beers, Wines & Spirits ProductsCancelledRenewalPublished value£336,604
Lot #3Cheese ProductsCancelledRenewalPublished value£58,009
Cheese Products
Lot #4Marinated Chicken Products (Concept)CancelledRenewalPublished value£89,971
Marinated Chicken Products (Concept)
Lot #5Dairy ProductsCancelledRenewalPublished value£145,428
Dairy Products
Lot #6Fine Foods ProductsCancelledRenewalPublished value£37,785
Fine Food Products
Lot #7Fish (Fresh & Frozen) ProductsCancelledRenewalPublished value£102,354
Fish (Fresh & Frozen) Products
Lot #8Fresh Meat ProductsCancelledRenewalPublished value£237,428
Fresh Meat Products
Lot #9Fresh Meat (Hospitality) ProductsCancelledRenewalPublished value£112,726
Fresh Meat Products
Lot #10Fruit & Vegetables ProductsAwardedRenewalPublished value£337,843
Fruit & Vegetable Products
Lot #11Bakery & Sweet Bakery ProductsAwardedRenewalPublished value£201,376
Bakery & Sweet Bakery Products
Lot #12Desserts ProductsCancelledRenewalPublished value£83,258
Lot #13Sandwiches (Retail) ProductsAwardedRenewalPublished value£339,813
Sandwiches - Retail Products
Lot #14Sandwiches (Hospitality) ProductsAwardedRenewalPublished value£96,193
Sandwiches - Hospitality Products
Lot #15Light Equipment ProductsAwardedRenewalPublished value£182,222
Light Equipment Products
Lot #16Non-Food (Disposables) ProductsAwardedRenewalPublished value£246,018
Non-Food (Disposables) products
Lot #17Snacks, Confectionery & Soft Drinks ProductsAwardedRenewalPublished value£357,512
Snacks, Confectionery & Soft Drinks Products
Lot #18Soft Drinks - Coca-Cola ProductsAwardedRenewalPublished value£112,886
Soft Drinks - Coco-Cola Products
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Ambient, Chilled and Frozen Products | 20% | 65% | 15% | |
| 10 · Fruit & Vegetables Products | 25% | 60% | 15% | |
| 11 · Bakery & Sweet Bakery Products | 20% | 65% | 15% | |
| 12 · Desserts Products | 25% | 60% | 15% | |
| 13 · Sandwiches (Retail) Products | 30% | 55% | 15% | |
| 14 · Sandwiches (Hospitality) Products | 30% | 55% | 15% | |
| 15 · Light Equipment Products | 20% | 65% | 15% | |
| 16 · Non-Food (Disposables) Products | 25% | 60% | 15% | |
| 17 · Snacks, Confectionery & Soft Drinks Products | 20% | 65% | 15% | |
| 18 · Soft Drinks - Coca-Cola Products | 20% | 65% | 15% | |
| 2 · Beers, Wines & Spirits Products | 25% | 60% | 15% | |
| 3 · Cheese Products | 20% | 65% | 15% |
6 more lots publish their own split on the notice.
- Price carries 55–65 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Mar 2023, 16:30 GMT
- Last source update
- 14 Sept 2023, 14:27 BST
- Award evaluation window
- 3 Apr 2023 – …
- FTS notice number
2023/S 000-027218- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03adc1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (MT Ref:230291)
How it was run
Official notice- Submission deadline
- 3 Apr 2023, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 1080 days from the deadline
- Bids opened
- 3 Apr 2023, 10:00 BST
Timeline
3 Apr 2023 → 14 Sept 2023 · 3 dates- Submission deadline3 Apr 2023, 10:00 BST
- Bids opened3 Apr 2023, 10:00 BST
- Notice published14 Sept 2023, 14:27 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Sept 2023, 14:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ambient, Chilled and Frozen Products1 award | |||
| Bidfood | £532,053 † | — | Awarded |
| Lot 10 · Fruit & Vegetables Products1 award | |||
| Beaumont fresh foodsSME | £336,292 † | — | Awarded |
| Lot 11 · Bakery & Sweet Bakery Products1 award | |||
| Bidfood | £197,484 † | — | Awarded |
| Lot 13 · Sandwiches (Retail) Products1 award | |||
| Simply LunchSME | £255,973 † | — | Awarded |
| Lot 14 · Sandwiches (Hospitality) Products1 award | |||
| Simply LunchSME | £68,858 † | — | Awarded |
| Lot 15 · Light Equipment Products1 award | |||
| W. V. Howe LimitedSME | £150,463 † | — | Awarded |
| Lot 16 · Non-Food (Disposables) Products1 award | |||
| DCS LTD | £156,834 † | — | Awarded |
| Lot 17 · Snacks, Confectionery & Soft Drinks Products1 award | |||
| Chapple & Jenkins Ltd | £313,800 † | — | Awarded |
| Lot 18 · Soft Drinks - Coca-Cola Products1 award | |||
| Chapple & Jenkins Ltd | £89,623 † | — | Awarded |
9 further award records carry no date or value.
Contracts
Ambient, Chilled and Frozen Products · Bidfood
- Signed
- 13 Jul 2023
- Value
- £532,053
- Status
- active
Fruit & Vegetables Products · Beaumont fresh foodsSME
- Signed
- 13 Jul 2023
- Value
- £336,292
- Status
- active
Bakery & Sweet Bakery Products · Bidfood
- Signed
- 13 Jul 2023
- Value
- £197,484
- Status
- active
Sandwiches (Retail) Products · Simply LunchSME
- Signed
- 13 Jul 2023
- Value
- £255,973
- Status
- active
Sandwiches (Hospitality) Products · Simply LunchSME
- Signed
- 13 Jul 2023
- Value
- £68,858
- Status
- active
Light Equipment Products · W. V. Howe LimitedSME
- Signed
- 13 Jul 2023
- Value
- £150,463
- Status
- active
Non-Food (Disposables) Products · DCS LTD
- Signed
- 13 Jul 2023
- Value
- £156,834
- Status
- active
Snacks, Confectionery & Soft Drinks Products · Chapple & Jenkins Ltd
- Signed
- 13 Jul 2023
- Value
- £313,800
- Status
- active
Soft Drinks - Coca-Cola Products · Chapple & Jenkins Ltd
- Signed
- 13 Jul 2023
- Value
- £89,623
- Status
- active
Cheese Products
- Signed
- 13 Jul 2023
- Value
- £54,925
- Status
- active
Beers, Wines & Spirits Products
- Signed
- 13 Jul 2023
- Value
- £279,839
- Status
- active
Marinated Chicken Products (Concept)
- Signed
- 13 Jul 2023
- Value
- £89,849
- Status
- active
Dairy Products
- Signed
- 13 Jul 2023
- Value
- £136,763
- Status
- active
Fine Foods Products
- Signed
- 13 Jul 2023
- Value
- £34,096
- Status
- active
Fish (Fresh & Frozen) Products
- Signed
- 13 Jul 2023
- Value
- £98,141
- Status
- active
Fresh Meat Products
- Signed
- 13 Jul 2023
- Value
- £198,813
- Status
- active
Fresh Meat (Hospitality) Products
- Signed
- 13 Jul 2023
- Value
- £89,606
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ambient, Chilled and Frozen Products | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
| 2 · Beers, Wines & Spirits Products | 3bids · 3 electronic · 3 from abroad | 0 | — | — |
| 3 · Cheese Products | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 4 · Marinated Chicken Products (Concept) | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 5 · Dairy Products | 9bids · 9 electronic · 9 from abroad | 5 | — | — |
| 6 · Fine Foods Products | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 7 · Fish (Fresh & Frozen) Products | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
| 8 · Fresh Meat Products | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
| 9 · Fresh Meat (Hospitality) Products | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
| 10 · Fruit & Vegetables Products | 5bids · 5 electronic · 5 from abroad | 1 | — | — |
| 11 · Bakery & Sweet Bakery Products | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
| 13 · Sandwiches (Retail) Products | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 14 · Sandwiches (Hospitality) Products | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 15 · Light Equipment Products | 4bids · 4 electronic · 4 from abroad | 2 | — | — |
| 16 · Non-Food (Disposables) Products | 6bids · 6 electronic · 6 from abroad | 3 | — | — |
| 17 · Snacks, Confectionery & Soft Drinks Products | 5bids · 5 electronic · 5 from abroad | 1 | — | — |
| 18 · Soft Drinks - Coca-Cola Products | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
11 commercial parties on the notice- Albion Fine FoodsAwarded supplier
- Beaumont fresh foodsAwarded supplier
- BidfoodAwarded supplier
- Birtwistles Catering ButchersAwarded supplier
- Chapple & JenkinsAwarded supplier
- Chicken Joes Ltd trading as Love JoesAwarded supplier
- DCS LTDAwarded supplier
- Fishco Fine Foods LTDAwarded supplier
- Molson Coors Brewing Company (UK) LtdAwarded supplier
- Simply LunchAwarded supplier
- W.V. Howe LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria