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Official procurement procedure

Supply and Delivery of Postal Vote Mailers and Poll Cards

Digital printing services
Electoral forms
Miscellaneous printed matter
+9 more
Wales (UKL16)
Published value
Not published
Submission deadline Not published
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Caerphilly County Borough Council: "Supply and Delivery of Postal Vote Mailers and Poll Cards". Published status: complete. Published value: Value not published. 3 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityCaerphilly County Borough CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Caerphilly County Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Caerphilly County Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 3 active published awards; 3 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityCaerphilly County Borough Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published20 Mar 2024, 14:32 GMT
Last source update20 Mar 2024, 14:32 GMT
Recurring procurementNot published
ClassificationDigital printing services, Electoral forms, Miscellaneous printed matter, Printed envelopes, Printed matter and related products, Printed non-window envelopes, Printed window envelopes, Printing and delivery services, Printing and graphics equipment, Printing and related services, Printing services, Services related to printing
Delivery area
Wales (UKL16)
OCIDocds-h6vhtk-03ea1d
What is being bought
This is not a call for competition, it is to notify the market of a contract award to Latcham Direct Ltd and Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards. The contract term is 15 November 2023 - 14 November 2025, with the option to extend for a further period of twenty-four (24) months (renewable annually) The requirement is divided into three lots as follows; Lot 1 - Postal vote mailers Lot 2 - Poll Cards (Senedd and Local Government) Lot 3 – Poll Cards (Parliamentary and Police and Crime Commissioner)
What changed
From the official release history
  1. tender value changed
    20 Mar 2024, 14:32 GMT
  2. Status changed to complete
    20 Mar 2024, 14:32 GMT
  3. Official notice release published
    20 Mar 2024, 14:32 GMT
  4. Submission deadline changed to published date
    20 Mar 2024, 14:32 GMT
  5. Buyer information updated
    20 Mar 2024, 14:32 GMT
  6. Published value updated to £252,000
    25 Jul 2023, 15:08 BST
  7. Status changed to active
    25 Jul 2023, 15:08 BST
  8. Official notice release published
    25 Jul 2023, 15:08 BST
  9. Submission deadline changed to 25 Aug 2023, 12:00 BST
    25 Jul 2023, 15:08 BST
  10. Buyer information updated
    25 Jul 2023, 15:08 BST
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Postal Vote Mailers
    cancelled
    Published valueNot published
    This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 1 Postal Vote Mailers. The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis. The estimated contract value is including all extension options. Additional information: The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Poll Cards (Senedd and Local Government)
    cancelled
    Published valueNot published
    This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 2 Poll Cards (Senedd and Local Government). The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis. The estimated contract value is including all extension options. Additional information: The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Poll Cards (Parliamentary and Police and Crime Commissioner)
    cancelled
    Published valueNot published
    This is not a call for competition, its to notify the market of a contract award to Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 3 Poll Cards (Parliamentary and Police and Crime Commissioner). The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis. The estimated contract value is including all extension options. Additional information: The estimated contract value is based on the Authority taking up the option of the full extension period for each lot
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    20 Mar 2024, 14:32 GMT
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Contract active
    Signed 16 Nov 2023, 00:00 GMT · £22,770
  6. Contract active
    Signed 16 Nov 2023, 00:00 GMT · £119,447
  7. Contract active
    Signed 16 Nov 2023, 00:00 GMT · £128,744
Commercial outcome and competition
Awards
Latcham Direct Ltd
Not published · Not published · active
Latcham Direct Ltd
Not published · Not published · active
Print Image Network Ltd
Not published · Not published · active
Contracts
Postal Vote Mailers
£22,770 · signed 16 Nov 2023, 00:00 GMT · active
Poll Cards (Senedd and Local Government)
£119,447 · signed 16 Nov 2023, 00:00 GMT · active
Poll Cards (Parliamentary and Police and Crime Commissioner)
£128,744 · signed 16 Nov 2023, 00:00 GMT · active
Bid statistics
bids: 4 (lot 1)
electronicBids: 4 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 4 (lot 1)
smeBids: 4 (lot 1)
bids: 4 (lot 2)
electronicBids: 4 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 4 (lot 2)
smeBids: 4 (lot 2)
bids: 4 (lot 3)
electronicBids: 4 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 4 (lot 3)
smeBids: 4 (lot 3)
Buyer and organisations in this procedure

Caerphilly County Borough Council

Contracting authority GB-FTS-108518
View buyer profile

  • Caerphilly County Borough Council
    buyer

    Penallta House, Hengoed, UKL16, CF82 7RG
    EMERYL@caerphilly.gov.uk
    +44 1443863060

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501

  • Latcham Direct Ltd
    supplier

    1 Western Drive, Bristol, UK, BS140AF
    +44 7859350051

  • Print Image Network Ltd
    supplier

    Image House, 10 Acorn Business Park, Heaton Lane, Stockport, UK, SK41AS
    +44 1612094800
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published