Official UK procurement notice
Supply and Delivery of Postal Vote Mailers and Poll Cards
Authority: Caerphilly County Borough Council (Local council)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThis is not a call for competition, it is to notify the market of a contract award to Latcham Direct Ltd and Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards. The contract term is 15 November 2023 - 14 November 2025, with the option to extend for a further period of twenty-four (24) months (renewable annually)
The requirement is divided into three lots as follows;
Lot 1 - Postal vote mailers
Lot 2 - Poll Cards (Senedd and Local Government)
Lot 3 – Poll Cards (Parliamentary and Police and Crime Commissioner)
CPV: Digital printing services · Electoral forms · Miscellaneous printed matter · Printed envelopes · Printed matter and related products · Printed non-window envelopes · Printed window envelopes · Printing and delivery services · Printing and graphics equipment · Printing and related services · Printing services · Services related to printing
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Postal Vote MailersAwardedRenewal
This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 1 Postal Vote Mailers.
The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis.
The estimated contract value is including all extension options. Additional information: The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots
Lot #2Poll Cards (Senedd and Local Government)AwardedRenewal
This is not a call for competition, its to notify the market of a contract award to Latcham Direct Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 2 Poll Cards (Senedd and Local Government).
The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis.
The estimated contract value is including all extension options. Additional information: The estimated contract value is based on the Authority taking up the option of the full extension period for all three lots
Lot #3Poll Cards (Parliamentary and Police and Crime Commissioner)AwardedRenewal
This is not a call for competition, its to notify the market of a contract award to Print Image Network Ltd for the Supply and Delivery of Postal Vote Mailers and Poll Cards - Lot 3 Poll Cards (Parliamentary and Police and Crime Commissioner).
The contract period will be from 15 November 2023 - 14 November 2025 with an option to extend for a further period of up to 24 months extended on an annual basis.
The estimated contract value is including all extension options. Additional information: The estimated contract value is based on the Authority taking up the option of the full extension period for each lot
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Tender Response: 60%
- price: 40%
Published award criteria (2)
- Tender Response: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Jul 2023, 15:08 BST
- Last source update
- 20 Mar 2024, 14:32 GMT
- Award evaluation window
- 25 Aug 2023 – …
- Authority reference
CCBC/PS2422/23/HS- FTS notice number
2024/S 000-009037- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ea1dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (WA Ref:137860)
How it was run
Official noticeTender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/account/login ↗
- Submission deadline
- 25 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 25 Aug 2023, 12:00 BST
Timeline
25 Aug 2023 → 20 Mar 2024 · 4 dates- Submission deadline25 Aug 2023, 12:00 BST
- Bids opened25 Aug 2023, 12:00 BST
- Contract starts20 Sept 2023, 00:00 BST
- Notice published20 Mar 2024, 14:32 GMT
Notice history
2 events · 2 releases on Find a Tender · since 20 Mar 2024- Status changed to complete20 Mar 2024, 14:32 GMT
- Buyer details updated20 Mar 2024, 14:32 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Postal Vote Mailers1 award | |||
| Latcham Direct LtdSME | £22,770 † | — | Awarded |
| Lot 2 · Poll Cards (Senedd and Local Government)1 award | |||
| Latcham Direct LtdSME | £119,447 † | — | Awarded |
| Lot 3 · Poll Cards (Parliamentary and Police and Crime Commissioner)1 award | |||
| Print Image Network Ltd | £128,744 † | — | Awarded |
Contracts
Postal Vote Mailers · Latcham Direct LtdSME
- Signed
- 16 Nov 2023
- Value
- £22,770
- Period
- … – 31 Aug 2025
- Status
- active
Poll Cards (Senedd and Local Government) · Latcham Direct LtdSME
- Signed
- 16 Nov 2023
- Value
- £119,447
- Period
- … – 31 Aug 2025
- Status
- active
Poll Cards (Parliamentary and Police and Crime Commissioner) · Print Image Network Ltd
- Signed
- 16 Nov 2023
- Value
- £128,744
- Period
- … – 31 Aug 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Postal Vote Mailers | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 2 · Poll Cards (Senedd and Local Government) | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 3 · Poll Cards (Parliamentary and Police and Crime Commissioner) | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Caerphilly County Borough CouncilContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Latcham Direct LtdAwarded supplier
- Print Image Network LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria