Official UK procurement notice
Supplementary Repair & Maintenance Services to Vehicles and Plant
Authority: Falkirk Council (Local council)
What is being bought7 lots · detail below
Published requirement descriptionProvide general and specialist maintenance, service and repairs for various types of vehicles and plant. This will also include preparation and presentation of vehicles for MOT testing.
- Recurrence: 5th April 2027
CPV: Automotive elements · Body-repair services for vehicles · Breakdown and recovery services for buses · Breakdown and recovery services for cars · Breakdown and recovery services for commercial vehicles · Breakdown and recovery services for motor vehicles · Breakdown vehicles · Bus maintenance services · Bus repair services · Car maintenance services · Car repair services · Caterpillar tracks · +98 more
How this framework works
From the published notice- Places
- up to 40 suppliers · 7 bids on the busiest of 7 lots (0.2 per place) · 14 appointed
Lots and requirements (7)Procurement structure
7 lots · no lot values published · evaluation weights differ by lotLot #1Vehicle Servicing, Maintenance / Repair & MOTCancelled
Lot includes servicing, maintenance, MOT testing and repair for a range of council vehicles.
Lot #2Vehicle RecoveryCancelled
The recovery of Falkirk Council vehicles throughout the authority area.
Lot #3Tail LiftsCancelled
Lot includes the servicing and repair of tail lifts fitted to Falkirk Council vehicles.
Lot #4Body & Accident RepairsCancelled
Repair of vehicle bodywork or equipment due to damage, wear & tear or accident on Falkirk Council vehicles. This can include work processed through the Councils insurance provider.
Lot #5Plant Servicing & MaintenanceCancelled
Servicing & maintenance for a range of council plant items.
Lot #6Auto ElectricsCancelled
Provision to carry out testing and repair of Falkirk Council vehicle electrical systems and components.
Lot #7Grounds Maintenance EquipmentCancelled
Lot includes the provision to carry out testing and repair of Falkirk Council Grounds Maintenance Equipment.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Vehicle Servicing, Maintenance / Repair & MOT | 30% | 70% | |
| 2 · Vehicle Recovery | 30% | 70% | |
| 3 · Tail Lifts | 30% | 70% | |
| 4 · Body & Accident Repairs | 30% | 70% | |
| 5 · Plant Servicing & Maintenance | 30% | 70% | |
| 6 · Auto Electrics | 30% | 70% | |
| 7 · Grounds Maintenance Equipment | 30% | 70% |
- Suitability
It is a requirement of this tender that the bidder must hold a valid registration with Companies House. Where the bidder is not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading from the address provided in the tender and under the Company name given.
Any contractor carrying out work on tachographs must be a DVSA approved Tachograph centre.
- Economic & financial standing
A Credit safe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is
provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract
Minimum: For All Lots except Lot 2 Employer’s (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance incl Motor Trade Extension = 10 Million GBP Product Liability Insurance = 10 Million GBP Comprehensive Motor Insurance = 5 Million GBP Professional Indemnity = 2 Mill… - Technical & professional ability
Bidders will be required to provide two examples from the previous three years that demonstrate that they have the relevant experience to deliver the services.
- Price carries 70 points on every lot: a 10% discount moves about 7 points.
- “Supplementary Repair & Maintenance Services to Vehicles and Plant” is a framework: the contest is a place on its panel, up to 40 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 5th April 2027
- First published
- 23 Nov 2022, 08:50 GMT
- Last source update
- 21 Nov 2023, 11:27 GMT
- Award evaluation window
- 26 May 2023 – …
- Authority reference
PS/037/23- FTS notice number
2023/S 000-034377- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03877dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: 1. Bidders will be required to provide 2 examples from the past 3 years that demonstrate that they have the relevant experience to deliver the services/ supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 2. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 3. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or provide additional supportive information as detailed within SPD (Scotland) Standardised Statements. 4. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO 45001:2018 (or equivalent) or provide additional supportive information as detailed within SPD (Scotland) Standardised Statements. 5. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide additional supportive information as detailed within SPD (Scotland) Standardised Statements. 6. SPD (Scotland) Standardised Statements can be located within the attachment area. 7. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response in advance of the submission deadline to avoid any last minute issues. Where premises are required in order to carry out the work the bidder must have a safe and secure facility where vehicles / plant can be delivered to / uplifted from with 25 miles radius of Dalgrain Depot, FK3 8EB (SC Ref:749516)
How it was run
Official notice- Appointment period ends
- 26 May 2023, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 May 2023, 11:00 BST
Timeline
6 Feb 2023 → 21 Nov 2023 · 4 dates- Next notice expected6 Feb 2023
- Admission / appointment period endsperiod end, not a bid countdown26 May 2023, 11:00 BST
- Bids opened26 May 2023, 11:00 BST
- Notice published21 Nov 2023, 11:27 GMT
Notice history
5 events · 3 releases on Find a Tender · since 24 Apr 2023- Published value updated to £2,000,00024 Apr 2023, 15:38 BSTwas £800,000
- Status changed to active24 Apr 2023, 15:38 BST
- Procurement method changed24 Apr 2023, 15:38 BST
- Deadline published: 26 May 2023, 11:00 BST24 Apr 2023, 15:38 BST
- Status changed to complete21 Nov 2023, 11:27 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £400,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Vehicle Servicing, Maintenance / Repair & MOT
- Signed
- 25 Oct 2023
- Value
- ceiling above
- Status
- active
Vehicle Recovery
- Signed
- 25 Oct 2023
- Value
- £200,000
- Status
- active
Body & Accident Repairs
- Signed
- 25 Oct 2023
- Value
- ceiling above
- Status
- active
Plant Servicing & Maintenance
- Signed
- 25 Oct 2023
- Value
- £640,000
- Status
- active
Auto Electrics
- Signed
- 25 Oct 2023
- Value
- £200,000
- Status
- active
Grounds Maintenance Equipment
- Signed
- 25 Oct 2023
- Value
- £100,000
- Status
- active
Tail Lifts
- Signed
- 25 Oct 2023
- Value
- £60,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Vehicle Servicing, Maintenance / Repair & MOT | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 2 · Vehicle Recovery | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 3 · Tail Lifts | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 4 · Body & Accident Repairs | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 5 · Plant Servicing & Maintenance | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 6 · Auto Electrics | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 7 · Grounds Maintenance Equipment | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Falkirk Sheriff Court and Justice of the PeaceReview body
Framework contractors & participating bidders
14 commercial parties on the notice- Aebi Schmidt UK LimitedFramework contractor
- Carntyne Transport Ltd, trading as Russell Group EngineeringFramework contractor
- Econ Engineering LtdFramework contractor
- Forth Repairs and Recovery LtdFramework contractor
- Fourways Garage Boness LtdFramework contractor
- George McPhie & Son LtdFramework contractor
- H & J Burgoyne LtdFramework contractor
- Henderson Grass Machinery LtdFramework contractor
- Lothian Vehicle Body Builders LtdFramework contractor
- MAC AUTO ELECTRICSFramework contractor
Show 4 more suppliers
- Muirhall Motors LtdFramework contractor
- NESS PLANTFramework contractor
- Scarab Sweepers LimitedFramework contractor
- central taillift services limitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.