Find a TenderAwarded
Published 3 Mar 2022, 09:35 GMT

Official UK procurement notice

Subcontractors and Specialist Contractors for Building Services

Official notice

Authority: West Dunbartonshire Council (Local council)

Framework agreement11 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)£23,000,000total for 11 lots · framework ceiling, not attributable revenue
Submissions closed 6 Apr 2022awarded 12 Aug 2022
Lots 11see the lot list below

What is being bought11 lots · detail below

Published requirement description

The provision is to give West Dunbartonshire Council a route to identify qualified multi-trade contractors and trade groups to deliver maintenance, routine servicing and emergency repairs to West Dunbartonshire Council buildings, including works to void properties in a multi-trade environment and a 24 hour 356 days emergency response service to be carried out in compliance with the contract conditions

Contractors will be required to provide details on how their organisation in terms of skill, qualifications and competence that fit and meet with the specification the skills. They will need to demonstrate they have a Waste Management plan, Contractors will also be required to provide evidence of insurance policies, where required to provide evidence of security Industry Authority Approved Contractor’s Scheme (SIA)

The successful contractors shall be expected to form part of a team, be adaptable, conscientious and be able to carry out instruction with the minimum supervision to allow efficient completion of the work order. Tenders can be submitted for more than one lot.

CPV: Alarm systems · Alarm-monitoring services · Asbestos removal services · Asbestos-removal work · Assembly of metal structures · Building alteration work · Building construction work · Building installation work · Central-heating equipment · Central-heating installation work · Central-heating radiator valves · Central-heating radiators · +73 more

How this framework works

From the published notice
Bids received
4 bids on the busiest of 8 lots · 13 suppliers appointed

Lots and requirements (11)Procurement structure

11 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £195,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Landscaping including the provision of resin pathAwardedRenewalPublished value£3,100,000

The works and services required are slabbing, tar works, Astroturf, civils, drainage works, brick walls, bin stores, benches, canopies and other street furniture. Contractors must provide evidence in Section 4C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria Failure to do so will result in exclusion from the tender

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretionVariant bids: not allowed
Lot #2FlooringAwardedRenewalPublished value£330,000

The works to be undertaken will include flooring work projects, including but not limited to, removing, renewing, replacing, repairing and maintenance of surface finishes in various West Dunbartonshire Council Building in a multi trade environment. Contractors must provide evidence in Section 4C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria. Failure to do so will result in exclusion from the tender.

Delivery: Scotland · West Dunbartonshire
Extensions: not applicableVariant bids: not allowed
Lot #3Metal FabricationsAwardedRenewalceiling above

The scope of works required including install and maintenance of fencing, metal painting, maintenance, special needs ramps, secure doors, roller shutters and other custom metal fabrications. Contractors must provide evidence in Section 4C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria. Failure to do so will result in exclusion from the tender

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretionVariant bids: not allowed
Lot #4ScaffoldAwardedRenewalPublished value£2,300,000

The works to be undertaken will include the supply and build of scaffolds, temporary security fencing and other access requirements for safe access to facilitate works. Contractors must provide evidence in Section 4C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria. Failure to do so will result in exclusion from the tender

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretion.Variant bids: not allowed
Lot #5Electrical Specialist including entry systems and alarmsRenewalPublished value£1,800,000

The scope of works to be undertaken are of specialist contractor to deliver, repair and maintain electrical installation in all West Dunbartonshire owned or operated buildings, including tenanted houses. Contractors must be able to provide any legal accreditations, qualifications required to carry out and deliver the scopes of work and services Contractors must provide evidence in Section 4C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria. Failure to do so will result in exclusion from the tender

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretionVariant bids: not allowed
Lot #6Commercial Heating, Ventilation and Air Conditioning (HVAC) Including General Mechanical specialistsRenewalPublished value£1,400,000

The works to be undertaken will include for equipment such as commercial gas heating and associated control systems, domestic or commercial electric heating or cooling, ventilations works, water pumps and other similar mechanical equipment. Contractors must provide evidence in Section 4C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria. Failure to do so will result in exclusion from the tender

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretionVariant bids: not allowed
Lot #7Laundry EquipmentRenewalceiling above

The works to be undertaken will include the supply, fit, maintain laundry equipment. This includes installing, servicing, maintaining and repair of washing machines, dryers, presses, and any other equipment used for laundering clothes or other materials, such as table cloths etc. Contractors must provide evidence in Section 4C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria. Failure to do so will result in exclusion from the tender

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretionVariant bids: not allowed
Lot #8PlumbingAwardedRenewalPublished value£300,000

The works to be undertaken will include, repair, adaptations, extensions, install and maintenance of water supply system, drainage system, and other associated general plumbing and drainage work. Contractors must provide evidence in Section 4C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria. Failure to do so will result in exclusion from the tender

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretionVariant bids: not allowed
Lot #9Small JobsAwardedRenewalPublished value£1,300,000

To identify multiple qualified trades people / contractors to deliver reactive day to day repairs and maintenance service or one-off projects to WDC tenants properties, as well as council properties such as schools and offices as well as works to void properties. This lot requires -plumbers, gas engineers, electricians, joiners, painters, builders, plasters and labourers as well as other specialist or ad-hoc trades related to building operations and maintenance such as Graffiti removal, surveying work, rot works, etc.. Contractors must provide evidence in Section 4C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria. Failure to do so will result in exclusion from the tender. The Small Jobs will be managed as a Flexible Framework Agreement where the Council can re-open competition for new entrants on a 2 year basis. Providers already qualified onto the Framework Agreement will not require to re-tender / re-qualify.

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretionVariant bids: not allowed
Lot #10Asbestos RemovalAwardedRenewalPublished value£768,000

Asbestos removal services are required to carry out UKAS accredited Asbestos management, refurbishment, demolition, removals, encapsulation, disposal works in all blocks and common areas as described above.

Contractors are also required to undertake Licensed and Non Licensed Work in addition to Notifiable Non Licenced Asbestos work in relation to all aspects and areas of the fabric of Council Homes including all services, utilities and apparatus contained within whether operational or redundant.

In order to maintain Service levels, at times, Asbestos information is required in a timely manner to prevent delays to work.

Contractors must be able to provide any legal accreditations, qualifications required to carry out this work

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretionVariant bids: not allowed
Lot #11External Building Fabric upgradesAwardedRenewalPublished value£12,000,000

The Council have ambitious plans to improve the living conditions of our tenants whilst improving assets and have significant external works investment programmes in place over the coming years.

Contractors will be required to carryout external works including external wall insulation with rendered finish and pitched roofing work programmes; providing the necessary access equipment to safely carryout the work. They will have appropriate certifications in relation to all aspects of associated works and tasks including all areas of the fabric and fixtures of properties and common areas of blocks.

They will be required to achieve the Councils’ investment programme carrying out notifiable work ensuring this is carried out in a timely manner which ensures best value.

In order to meet the Council programme, where necessary, contractors will apply for appropriate warrants. Contractors will have all legal accreditations and qualifications in order to carryout work providing evidence of same. Contractors must provide evidence in Section 4.C of the SPD of any legal accreditations and qualifications required to carry out the scopes of work and services in order to pass qualification criteria Failure to do so will result in exclusion from the tender.

Delivery: Scotland · West Dunbartonshire
Extensions: The contract will be open to 2 x 12 month extensions at the councils discretionVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 11 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60%
Conditions of participation2
  • Economic & financial standing

    Turnover - supplier must demonstrate an annual turnover for each of the two previous years of greater than two times the annual value of contract on offer

    Minimum: Minimum level(s) of standards required Lot 1,turnover requirement GBP300,000 Lot 2,turnover requirement GBP75,000 Lot 3,turnover requirement GBP97,000 Lot 4,turnover requirement GBP1,150,000 Lot 5,turnover requirement GBP500,000 Lot 6,turnover must equate to at least two times th…
  • Technical & professional ability

    Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the works/services applicable to the Lots that they are bidding for.

    Bidders will be required to confirm their average annual manpower for the last two years and the number of managerial staff for the last two years

    Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of works/services applicable to the Lots that they are bidding for.

    Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

    Minimum: Relevant experience to carry out the Works/Services the bidder is tendering for. Appropriate level of manpower, management and equipment to service this Contract. All Contractors, Sub-Contractors and Site Tradespersons must hold the relevant qualifications and certification for t…
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Subcontractors and Specialist Contractors for Building Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Mar 2022, 09:35 GMT
Last source update
9 Nov 2022, 11:27 GMT
Award evaluation window
6 Apr 2022 – …
Authority reference
Project_18155
FTS notice number
2022/S 000-031667
Classification (CPV)
Alarm systemsAlarm-monitoring servicesAsbestos removal servicesAsbestos-removal workAssembly of metal structuresBuilding alteration workBuilding construction workBuilding installation workCentral-heating equipmentCentral-heating installation work
+75 moreCentral-heating radiator valvesCentral-heating radiators
Delivery area
Scotland (UKM81)
Official registry OCID
ocds-h6vhtk-031d45 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The bidder must complete and submit, with their tender response the following additional documents: WD04 Parent Company Guarantee WD06 Non Collusion Certificate WD07 Certificate for Non-Canvassing WD08 FOI Declaration WD09 Financial Vetting WD16 Police Scotland Check WD18 Declaration Page Social benefits are included in this requirement. A summary of the expected social benefits has been provided. The above mentioned documents are provided with the tender documents and can be located within a folder entitled “WD Documents” uploaded into the Attachment Area of the Master ITT. (SC Ref:709786)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
6 Apr 2022, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
6 Apr 2022, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Apr 2022 → 9 Nov 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    6 Apr 2022, 10:00 BST
  2. Bids opened
    6 Apr 2022, 10:00 BST
  3. Notice published
    9 Nov 2022, 11:27 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    9 Nov 2022, 11:27 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Bids received 44 from SMEs · busiest of 8 lots
Contracts signed 8latest 12 Aug 2022

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Landscaping including the provision of resin path

    Signed
    12 Aug 2022
    Value
    £3,100,000
    Status
    active
  • Metal Fabrications

    Signed
    12 Aug 2022
    Value
    £195,000
    Status
    active
  • Flooring

    Signed
    12 Aug 2022
    Value
    £330,000
    Status
    active
  • Scaffold

    Signed
    12 Aug 2022
    Value
    £2,300,000
    Status
    active
  • Plumbing

    Signed
    12 Aug 2022
    Value
    £300,000
    Status
    active
  • Small Jobs

    Signed
    12 Aug 2022
    Value
    £1,300,000
    Status
    active
  • Asbestos Removal

    Signed
    12 Aug 2022
    Value
    £768,000
    Status
    active
  • External Building Fabric upgrades

    Signed
    12 Aug 2022
    Value
    £12,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Landscaping including the provision of resin path2bids · 2 electronic2——
2 · Flooring1bids · 1 electronic1——
3 · Metal Fabrications1bids · 1 electronic1——
4 · Scaffold1bids · 1 electronic1——
8 · Plumbing1bids · 1 electronic1——
9 · Small Jobs4bids · 4 electronic4——
10 · Asbestos Removal2bids · 2 electronic2——
11 · External Building Fabric upgrades4bids · 4 electronic4——

Contracting authority & participating public bodies

West Dunbartonshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 16 Church Street, Dumbarton, Scotland, G82 1QLContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dumbarton Sheriff Court and Justice of the Peace CourtReview body Dunbarton

Framework contractors & participating bidders

13 commercial parties on the notice
  • Ailsa Building Contractors LtdFramework contractor 251 Dundyvan Road, Coatbridge, Scotland, ML5 4AUContact phone
  • CRD Property Renovations and Reinstatements LtdFramework contractor Unit 9c Cathcart Place, Rutherglen, Glasgow, Scotland, G73 2RBContact phone
  • City Gate Construction LimitedFramework contractor Unit 3, Imperial Park, West Avenue, Linwood, UK, PA1 2FBContact phone
  • Clyde Scaffolding LtdFramework contractor 20A Garrell Road , Kilsyth, Glasgow, Scotland, G65 9JXContact phone
  • Complete Paving Requirements (Scotland) LtdFramework contractor Millburn Roads Depot, Main Street, Renton, Dumbartonshire, Scotland, G82 4PZContact phone
  • DAS ContractsFramework contractor 14-16 Levenbank Road, Jamestown Ind Est, Alexandria, Scotland, G83 8BZContact phone
  • Enviraz (Scotland) LimitedFramework contractor 23-29 Kelvin Avenue, Hillington, Glasgow, UK, G52 4LTContact phone
  • Hugh LS McConnellFramework contractor Orion House, Bramah Avenue, Scottish Enterprise Technology Park, East Kilbride, Scotland, G75 0RDContact phone
  • John Doherty & Co. Ltd.Framework contractor Unit 4 Nu-Skope Business CentreStation Road, Old Kilpatrick, Glasgow, Scotland, G605LPContact phone
  • Kirkton Flooring LimitedFramework contractor 11 Grange Road, Houston Industrial Estate, Livingston, Scotland, EH54 5DEContact phone
Show 3 more suppliers
  • MP Group UKFramework contractor 324 Drumoyne Road, Glasgow, Scotland, G51 4DXContact phone
  • Procast Building Contractors LtdFramework contractor 31 Green Street, Strathaven, Scotland, ML10 6LTContact phone
  • The Erith GroupFramework contractor Erith House, Queen Street, Erith, UK, DA8 1RPContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.