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Find a TenderAwardedContract details notice
Published 11 Jun 2025, 16:12 BST

Official UK procurement notice

Street Lighting Column Structural Testing

Official notice

Authority: Warwickshire County Council (Local council)·Consortium: 3 public authorities

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: West Midlands (UKG13)
Published estimate£1,000,000≈ £250k / year · £1,200,000 inc. VAT
Submissions closed 21 Jul 2025awarded 8 Sept 2025
Awarded to Kiwa Ltd
Contract term 4 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

The successful supplier will undertake a programme of structurally testing and inspecting the Council's Street Lighting Columns from a programme provided by the Council each year.

The successful supplier must structurally test the columns using the "Loss of Section" method and either certify the columns as being structurally safe for a further stated period of time, or recommend that the column is removed immediately or when practicable.

Warwickshire County Council is acting as the lead authority for a collaborative tendering process on behalf of the Council's listed below. A successful tender exercise will result in separate Contracts being entered into by each participating Council.

The areas in the scope of this Procurement are as follows:

  • Warwickshire County Council (WCC)
  • Dudley Metropolitan Borough Council (DMBC)
  • Sandwell Metropolitan Borough Council (SMBC).

The administration of each of the above Contracts, including payment to the successful supplier for Services carried out in accordance with the applicable Contract, will be carried out independently by, and will be the responsibility of, the applicable Council procuring the Services in question.

To clarify, this Procurement is for a single Contractor to deliver Street Lighting Column Testing across all 3 areas listed above.

  • Not divided into lots: The Council's have benefitted historically from having one Supplier deliver the requirements across the 3 authorities in question, and the Contract has worked well. Therefore, all 3 authorities would like to continue to have one Supplier delivering this Contract across the 3 authorities in question.
  • The authority expects to re-tender this requirement around 1 Jun 2031, 23:59 BST.

CPV: Street-lighting maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEPublished value£1,000,000
Contract period: 1 Sept 2025 – 31 Aug 2029 (4 yrs) · up to 31 Aug 2031 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: There is the option to extend for further periods up to but not exceeding 24 months.
50232100 Street-lighting maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price Per Test (based on bandings)
  • Non-Cost Quality Questions
  • Social Value

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jun 2031
First published
11 Jun 2025, 16:12 BST
Last source update
8 Oct 2025, 09:10 BST
Award evaluation window
Submission end – 11 Aug 2025
Authority reference
WCC - 22715
FTS notice number
2025/S 000-031646
Latest notice
Contract details notice (UK7)
Classification (CPV)
Street-lighting maintenance services
Delivery area
West Midlands (UKG13)
Official registry OCID
ocds-h6vhtk-0546fc Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
21 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/csw-jets/aspx/Home ↗

Timeline

11 Jun 2025 → 8 Oct 2025 · 7 dates
  1. Tender notice published
    11 Jun 2025, 16:12 BST
  2. Submission deadline
    21 Jul 2025, 12:00 BST
  3. Award decision expected by
    11 Aug 2025, 23:59 BST
  4. Contract starts
    1 Sept 2025, 00:00 BST
  5. Assessment summaries sent
    8 Sept 2025, 00:00 BST
  6. Standstill ends399 days ago
    17 Sept 2025, 23:59 BST
  7. Latest notice published378 days ago
    8 Oct 2025, 09:10 BST

Notice history

7 events · 4 releases on Find a Tender · since 11 Jun 2025
  1. Tender notice published
    11 Jun 2025, 16:12 BST
    UK4
  2. Tender notice published
    4 Jul 2025, 15:39 BST
    UK4
  3. Deadline moved to 21 Jul 2025, 12:00 BST
    4 Jul 2025, 15:39 BST
    +7 days · was 14 Jul 2025, 12:00 BST
  4. Contract award notice published
    8 Sept 2025, 16:09 BST
    UK6
  5. Status changed to complete
    8 Sept 2025, 16:09 BST
  6. Contract signature expected
    18 Sept 2025, 23:59 BST
    scheduled
  7. Contract details notice published
    8 Oct 2025, 09:10 BST
    UK7
Routine re-releases (4)
  • 2025-06: 1 release · 11 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,000,0001 award exc. VAT
Bids received 66 from SMEs
Contracts signed 1latest 25 Sept 2025
Awarded toValueDateStatus
Kiwa LtdSME1 Oct 2025 – 30 Sept 2029 · up to 30 Sept 2031Extensions: There is the option to extend for further periods up to but not exceeding 24 months.£1,000,0008 Sept 2025Awarded

Contracts

  • Contract 1 · Kiwa LtdSME

    Signed
    25 Sept 2025
    Value
    £1,000,000
    Period
    1 Oct 2025 – 30 Sept 2029 · up to 30 Sept 2031 with extensions
    Status
    active
    Extensions
    There is the option to extend for further periods up to but not exceeding 24 months.
    3 agreed KPIs: COMPLETE AGREED INSPECTION SCHEDULE WITHIN AGREED TIMEFRAME · INVOICING ACCURACY · DELIVERY OF TENDERED SOCIAL VALUE COMMITMENTS
    • COMPLETE AGREED INSPECTION SCHEDULE WITHIN AGREED TIMEFRAME
    • INVOICING ACCURACY
    • DELIVERY OF TENDERED SOCIAL VALUE COMMITMENTS

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders60—

Contracting authority & participating public bodies

3 public bodies on the notice

Warwickshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDTN-5446-NMXW Shire Hall, Warwick, West Midlands, CV34 4SAContact email

Consortium members and other public bodies

Bidders & participating suppliers

1 commercial party on the notice
  • KIWA LIMITEDAwarded supplierGB-COH: 03473056GB-PPON: PNJQ-5568-PPNZ Kiwa House Malvern View Business Park, Stella Way, Cheltenham, South West, GL52 7DQContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender