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Published 15 Apr 2025, 12:17 BST

Official UK procurement notice

Specialist Office Equipment · UK public procurement notice

Official notice

Authority: Social Security Scotland

5 lotsGoodsOpen procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)
+1 moreFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
 Delivery: Scotland (UKM)
Published estimate£400,000total for 5 lots
Submissions closed 30 May 2025awarded 30 Sept 2025
Awarded to BACK CARE SOLUTIONS, Banner Group Limited5 awards

What is being bought5 lots · detail below

Published requirement description

Social Security Scotland provision for a Specialist Office Equipment contract.

  • Recurrence: If no contract extension is exercised under this contract, a further notice will be expected in April 2028. With the potential extension period fully utilised, the notice will be expected in April 2029.

CPV: Chairs · Computer keyboards · Computer mouse · Desks · Desks and tables · Electrical accessories · Electrical supplies and accessories · Footrests · Furniture · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Headphones · Keyboard wrist rests · +7 more

Lots and requirements (5)Procurement structure

5 lots · no lot values published · same evaluation weights on every lot
Lot #1Specialist ergonomic chairs including related services such as bespoke fitting, installation and trainingAwardedRenewal

This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:

Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;

Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;

Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;

Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;

Lot 5 - Specialist headsets including ear pads and cushions.

Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Delivery: Scotland · Social Security Scotland offices in Dundee and Glasgow
Extensions: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. · The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.Variant bids: not allowed
30190000 Various office equipment and supplies39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products39100000 Furniture39110000 Seats, chairs and related products, and associated parts39112000 Chairs39113000 Miscellaneous seats and chairs
Lot #2Specialist ergonomic desks including related services such as bespoke fitting and installationAwardedRenewal

This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:

Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;

Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;

Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;

Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;

Lot 5 - Specialist headsets including ear pads and cushions.

Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Delivery: Scotland · Social Security Scotland offices in Dundee and Glasgow
Extensions: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. · The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.Variant bids: not allowed
30190000 Various office equipment and supplies39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products39100000 Furniture39121000 Desks and tables39121100 Desks39130000 Office furniture
Lot #3Specialist ergonomic workstation peripherals including related services such as installation and supportAwardedRenewal

This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:

Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;

Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;

Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;

Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;

Lot 5 - Specialist headsets including ear pads and cushions.

Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Delivery: Scotland · Social Security Scotland offices in Dundee and Glasgow
Extensions: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. · The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.Variant bids: not allowed
30190000 Various office equipment and supplies30237410 Computer mouse30237460 Computer keyboards31680000 Electrical supplies and accessories31681000 Electrical accessories39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Lot #4Specialist ergonomic workstation accessories including related services such as installation and supportAwardedRenewal

This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:

Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;

Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;

Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;

Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;

Lot 5 - Specialist headsets including ear pads and cushions.

Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Delivery: Scotland · Social Security Scotland offices in Dundee and Glasgow
Extensions: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. · The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.Variant bids: not allowed
30190000 Various office equipment and supplies30191000 Office equipment except furniture30197000 Small office equipment30237290 Keyboard wrist rests39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products39100000 Furniture
Lot #5Specialist headsets including ear pads and cushionsAwardedRenewal

This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:

Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;

Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;

Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;

Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;

Lot 5 - Specialist headsets including ear pads and cushions.

Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.

Delivery: Scotland · Social Security Scotland offices in Dundee and Glasgow
Extensions: As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion. · The total duration of the Extension Periods shall not exceed a period of 12 months from the expiry of the Initial Term. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.Variant bids: not allowed
30190000 Various office equipment and supplies32342100 Headphones32551300 Telephone headsets39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products39100000 Furniture39130000 Office furniture

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Lot distribution rule: Where more than one lot may be awarded to the same tenderer, the Purchaser may award contracts combining several or all lots that the tenderer has been awarded.
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · If no contract extension is exercised under this contract, a further notice will be expected in April 2028. With the potential extension period fully utilised, the notice will be expected in April 2029.

First published
15 Apr 2025, 12:17 BST
Last source update
7 Oct 2025, 16:24 BST
Award evaluation window
30 May 2025 – …
Authority reference
S/24/097
FTS notice number
2025/S 000-063013
Classification (CPV)
ChairsComputer keyboardsComputer mouseDesksDesks and tablesElectrical accessoriesElectrical supplies and accessoriesFootrestsFurnitureFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
+9 moreHeadphonesKeyboard wrist rests
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-050323 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Key Performance Indicators (KPI's) have been set within the Invitation to Tender (ITT) documentation and will be monitored throughout the contract period.

Publisher note: The estimated maximum value is GBP 400,000 excluding VAT and is based on 4 years, if the extension period is used. The Contract has an initial term of 3 years with option to extend up to a maximum of 1 further year with a maximum Contract Term of 4 years. Please note that the full estimated maximum value of the contract is not guaranteed. As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland. (SC Ref:812292)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?_ncp=1744706639431.18479-1 ↗

Submission deadline
30 May 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
30 May 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboa… ↗

Timeline

30 May 2025 → 31 Dec 2025 · 4 dates
  1. Submission deadline
    30 May 2025, 12:00 BST
  2. Bids opened
    30 May 2025, 12:00 BST
  3. Notice published380 days ago
    7 Oct 2025, 16:24 BST
  4. Bids must remain valid until294 days ago
    31 Dec 2025, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Oct 2025, 16:24 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £2,000,0005 contracts exc. VAT
Bids received 2313 from SMEs
Contracts signed 5latest 30 Sept 2025
Awarded toValueDateStatus
Lot 1 · Specialist ergonomic chairs including related services such as bespoke fitting, installation and training1 award
BACK CARE SOLUTIONSSME£400,000 †—Awarded
Lot 2 · Specialist ergonomic desks including related services such as bespoke fitting and installation1 award
BACK CARE SOLUTIONSSME£400,000 †—Awarded
Lot 3 · Specialist ergonomic workstation peripherals including related services such as installation and support1 award
Banner Group Limited£400,000 †—Awarded
Lot 4 · Specialist ergonomic workstation accessories including related services such as installation and support1 award
Banner Group Limited£400,000 †—Awarded
Lot 5 · Specialist headsets including ear pads and cushions1 award
BACK CARE SOLUTIONSSME£400,000 †—Awarded

Contracts

  • Specialist ergonomic workstation peripherals including related services such as installation and support · Banner Group Limited

    Signed
    30 Sept 2025
    Value
    £400,000
    Status
    active

  • Specialist ergonomic workstation accessories including related services such as installation and support · Banner Group Limited

    Signed
    30 Sept 2025
    Value
    £400,000
    Status
    active

  • Specialist ergonomic chairs including related services such as bespoke fitting, installation and training · BACK CARE SOLUTIONSSME

    Signed
    22 Sept 2025
    Value
    £400,000
    Status
    active

  • Specialist ergonomic desks including related services such as bespoke fitting and installation · BACK CARE SOLUTIONSSME

    Signed
    22 Sept 2025
    Value
    £400,000
    Status
    active

  • Specialist headsets including ear pads and cushions · BACK CARE SOLUTIONSSME

    Signed
    22 Sept 2025
    Value
    £400,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Specialist ergonomic chairs including related services such as bespoke fitting, installation and training4bids · 4 electronic · 4 from abroad2——
2 · Specialist ergonomic desks including related services such as bespoke fitting and installation4bids · 4 electronic · 4 from abroad2——
3 · Specialist ergonomic workstation peripherals including related services such as installation and support5bids · 5 electronic · 5 from abroad3——
4 · Specialist ergonomic workstation accessories including related services such as installation and support5bids · 5 electronic · 5 from abroad3——
5 · Specialist headsets including ear pads and cushions5bids · 5 electronic · 5 from abroad3——

Contracting authority & participating public bodies

Social Security Scotland

Contracting authorityNational or federal agency/officeSocial protection 3rd Floor, Agnes Husband House, 17 South Union Street, Dundee, Scotland, DD1 4BFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

2 commercial parties on the notice
  • Back Care Solutions LtdAwarded supplier Club Street, Bamber Bridge, UK, PR5 6FNContact phone
  • Banner Group LimitedAwarded supplier 1st Floor, 1 Europa Drive, Sheffield, Yorkshire & Humber, S9 1XTContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria