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Published 14 Jan 2025, 11:07 GMT

Official UK procurement notice

Southwark Council – Framework for nursery, primary and secondary school food service Case Reference 002747

Official notice

Authority: London Borough of Southwark (Local council)

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: London (UKI6)
Framework ceiling (notional)£8,000,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 10 Mar 2025awarded 14 Aug 2025
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Southwark Council has undertaken a procurement exercise to implement a catering services framework for nursery, primary and secondary schools within the London Borough of Southwark.

The aims of the framework include:

•Continued improvement of nutritional quality and consistency of school meals

across Southwark

•Tackling disadvantage and reducing inequalities

•Enhancing social value through job creation for local people, payment of London Living Wage (LLW) and supporting the local economy

•Realising the opportunities for meeting the Council’s social value, food security,

environmental sustainability and climate emergency agenda.

Within Southwark, there are currently 4 nursery schools, 74 primary schools (including

3 special schools) and 25 secondary schools (including 5 special schools). The value of the school meals market in Southwark is estimated at around £8.3m (primary) and £5.3m (secondary) annually. Currently, most primary school outsourced contracts are for a single school, rather than a group, each with different contract terms. Many secondary school contracts are either in house or as part of an academy grouped contract. Most contracts are currently two to three years in duration.

  • Recurrence: After the initial 36 month term

CPV: School catering services

How this framework works

From the published notice
Bids received
11 bids on the busiest of 3 lots · 8 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Maintained nursery schools - food service provisionAwardedRenewal

Catering services for Maintained nursery schools

Delivery: London · London Borough of Southwark
Extensions: Option to extend for up to 12 months following the intial 36 month term · Subject to Southwark Council still requiring this framework to continue.Variant bids: not allowed
55524000 School catering services
Lot #2Primary and special schools - food service provision (including nursery classes in primary schools)AwardedRenewal

Catering servics for Primary and special schools (including nursery classes in primary

schools)

Delivery: London · London Borough of Southwark
Extensions: Option to extend for up to 12 months following the initial 36 month term · Subject to Southwark Council still requiring this framework to continue.Variant bids: not allowed
55524000 School catering services
Lot #3Secondary schools - food service provisionAwardedRenewal

Catering services for Secondary schools including all through schools

Delivery: London · London Borough of Southwark
Extensions: Option to extend for up to 12 months following the intial 36 month term · Subject to Southwark Council still requiring this framework to continue.Variant bids: not allowed
55524000 School catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 20%Social value: 10%Environmental: 10%
Published sub-criteria (7)
  • Menus & Nutrition: 20%
  • Staffing: 20%
  • Medical diets: 10%
  • Training and development: 10%
  • price: 20%
  • Social value: 10%
  • Sustainability and climate: 10%
Published award criteria (7)
  • Menus & Nutrition: 20
  • Staffing: 20
  • Medical diets: 10
  • Training and development: 10
  • Sustainability and climate: 10
  • Social value: 10
  • Price: 20
Conditions of participation1
  • Suitability

    As detailed in the ITT Documents

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Southwark Council – Framework for nursery, primary and secondary…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · After the initial 36 month term
First published
14 Jan 2025, 11:07 GMT
Last source update
26 Aug 2025, 17:34 BST
Award evaluation window
10 Mar 2025 – …
Authority reference
Project_9559
FTS notice number
2025/S 000-051388
Classification (CPV)
School catering services
Delivery area
London (UKI6)
Official registry OCID
ocds-h6vhtk-04cfca Find a Tender
Contract terms
Performance terms

As detailed in the ITT Documents

Publisher note: Suppliers will need to ensure that they have up to date logins via https://education.app.jaggaer.com/web/login.html. The Jaggaer project reference is project_9559 . Once you have registered interest you will be able to access the information and ITT documentation in relation to this opportunity.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
10 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
10 Mar 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

education.app.jaggaer.com/web/login.html ↗

Timeline

31 Jan 2025 → 26 Aug 2025 · 4 dates
  1. Next notice expected
    31 Jan 2025
  2. Admission / appointment period endsperiod end, not a bid countdown
    10 Mar 2025, 12:00 GMT
  3. Bids opened
    10 Mar 2025, 12:00 GMT
  4. Notice published
    26 Aug 2025, 17:34 BST

Notice history

5 events · 3 releases on Find a Tender · since 6 Feb 2025
  1. Published value updated to £8,000,000
    6 Feb 2025, 14:58 GMT
    was £4,000,000
  2. Status changed to active
    6 Feb 2025, 14:58 GMT
  3. Procurement method changed
    6 Feb 2025, 14:58 GMT
  4. Deadline published: 10 Mar 2025, 12:00 GMT
    6 Feb 2025, 14:58 GMT
  5. Status changed to complete
    26 Aug 2025, 17:34 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 114 from SMEs · busiest of 3 lots
Contracts signed 14latest 14 Aug 2025

14 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 14 of these contracts carry the same published figure, £8,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 – Maintained nursery schools - food service provision

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 – Primary and special schools - food service provision (including nursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 3 – Secondary schools - food service provisionursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 3 – Secondary schools - food service provisionursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 3 – Secondary schools - food service provisionursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 3 – Secondary schools - food service provisionursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 1 – Maintained nursery schools - food service provision

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 1 – Maintained nursery schools - food service provision

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 – Primary and special schools - food service provision (including nursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 – Primary and special schools - food service provision (including nursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 – Primary and special schools - food service provision (including nursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 – Primary and special schools - food service provision (including nursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 – Primary and special schools - food service provision (including nursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

  • Lot 2 – Primary and special schools - food service provision (including nursery classes in primary schools)

    Signed
    14 Aug 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Maintained nursery schools - food service provision6bids · 6 electronic4——
2 · Primary and special schools - food service provision (including nursery classes in primary schools)11bids · 11 electronic3——
3 · Secondary schools - food service provision11bids · 11 electronic2——

Contracting authority & participating public bodies

Southwark Council

Contracting authorityLocal CouncilRegional or local authorityHealth 160 Tooley St,, London, London, SE1 2QHContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Southwark Council 160 Tooley StreetReview body London

Framework contractors & participating bidders

9 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria