Official UK procurement notice
South Africa Conference · UK public procurement notice
Authority: London School of Hygiene & Tropical Medicine (Education)
What is being bought2 lots · detail below
Published requirement descriptionLot 1 – Venue Hire – venue hire and accommodation for 2027 conference These covers the provision of a suitable conference venue in South Africa for ANH Academy Week 2027. The venue should accommodate approximately 400 in-person delegates and provide a main plenary hall, four smaller breakout rooms, two medium-sized rooms, space for poster displays and exhibitions, catering through a day delegate package, and informal networking areas where possible. The venue should be accessible, suitable for international guests, able to support hybrid conference delivery, and aligned with ANH Academy’s commitment to sustainability, including a single-use plastic-free environment. This lot also includes accommodation arrangements or preferential hotel rates for approximately 100 people, with clear information on availability, costs, accessibility, booking terms and proximity to the venue. Lot 2 – Events Management – Provide event management services and work with selected venue. Covers the planning, coordination and delivery of end-to-end event management and technical support for ANH Academy Week 2027. The appointed supplier will support the successful delivery of a hybrid international conference by coordinating local suppliers, registration and help desk services, event materials, photography and videography, travel and logistics, committee liaison and on-site event operations. This lot also includes the provision of audio-visual and hybrid delivery services, including displays, sound systems, Zoom integration, online speaker support, session recording, video editing, secure file transfer, connectivity support and a full technical simulation before the event. The supplier should have relevant experience delivering complex national or international conferences and be able to work closely with LSHTM, ANH Academy, Stellenbosch University, the venue and other local partners.
- How the procedure runs: Two stages. Initial Conditions of Participation (CoP) stage followed by an Invitation to Tender (ITT) stage. All requests to participate received through the completed PSQ will be evaluated as detailed within the documents on both a pass / fail and scored criterion. Only those that fully meet the conditions of participation and score within the top 5 places for each lot will proceed to the final Invitation to Tender stage. Please note that requests to participate must be through the Mercell portal.
CPV: Audio-visual equipment · Event services · Hotel meeting and conference services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£288,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Venue Hire UK, South Africa (ZA)Published value£176,000
These covers the provision of a suitable conference venue in South Africa for ANH Academy Week 2027. The venue should accommodate approximately 400 in-person delegates and provide a main plenary hall, four smaller breakout rooms, two medium-sized rooms, space for poster displays and exhibitions, catering through a day delegate package, and informal networking areas where possible. The venue should be accessible, suitable for international guests, able to support hybrid conference delivery, and aligned with ANH Academy’s commitment to sustainability, including a single-use plastic-free environment. This lot also includes accommodation arrangements or preferential hotel rates for approximately 100 people, with clear information on availability, costs, accessibility, booking terms and proximity to the venue.
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
Lot #2Events Management South Africa (ZA)Published value£112,000
Covers the planning, coordination and delivery of end-to-end event management and technical support for ANH Academy Week 2027. The appointed supplier will support the successful delivery of a hybrid international conference by coordinating local suppliers, registration and help desk services, event materials, photography and videography, travel and logistics, committee liaison and on-site event operations. This lot also includes the provision of audio-visual and hybrid delivery services, including displays, sound systems, Zoom integration, online speaker support, session recording, video editing, secure file transfer, connectivity support and a full technical simulation before the event. The supplier should have relevant experience delivering complex national or international conferences and be able to work closely with LSHTM, ANH Academy, Stellenbosch University, the venue and other local partners.
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Evaluation: 60%
- Cost Evaluation: 40%
Published award criteria (2)
- Technical Evaluation: Award criteria may be refined up to the Invitation to Tender stage. A draft evaluation criteria has been provided within documentation.
- Cost Evaluation: Award criteria may be refined up to the Invitation to Tender stage. A draft evaluation criteria has been provided within documentation.
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How London School of Hygiene & Tropical Medicine buys Exhibition, fair and congress organisation services (CPV 7995): the notice lists UK and non-UK locations
London School of Hygiene & Tropical Medicine’s published record is shown without a UK market comparison because the notice lists UK and non-UK delivery areas without one confirmed UK market. Check the notice description and tender documents for the actual site. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Exhibition, fair and congress organisation services (CPV 7995) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
A local branch does not count if the registered address is elsewhere.
The notice lists UK and non-UK delivery areas, so this procedure has no confirmed single UK region; the buyer’s figure reads its other awards, each against its own delivery region.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 39 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Thin markets produce this too; it is not proof of a tailored specification.
Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid13%
2–313%
4–650%
7+25%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate57%
Within ±2%29%
Above estimate14%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Venue HireCPV 79952000Published estimate£176k
The notice lists UK and non-UK delivery areas for this lot. The figures below use UK market history and may not describe competition across every area.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. Published delivery includes UK and non-UK areas, so the UK model may not describe every area.
A forecast, not a list of bidders.
1 bid17%
2–315%
4–656%
7+12%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 27 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£171k–£176k
Estimate£176k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Central Hall Westminster LtdWorked for this buyer | Graduation Venue and Servicesnotice published Jul 2024 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £1.4m3 awards in 36m · last 9 months ago | 1 live · £120k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 58% below n=1 | |
| £30k1 awards in 36m · last 5 months ago | 1 live · £30k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £49k2 awards in 36m · last 11 months ago | None on file | no comparable pairs | |
| £12k1 awards in 36m · last 10 months ago | None on file | no comparable pairs | |
B Music LtdSME | £39k2 awards in 36m · last 12 months ago | None on file | no comparable pairs |
Lot #2Events ManagementCPV 79952000Published estimate£112k
This lot lists only non-UK delivery addresses. Supplier examples below come from UK award history and are not checked for this delivery area.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
This lot has only non-UK delivery countries in its published addresses, so the UK model forecast is withheld.
A forecast, not a list of bidders.
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Central Hall Westminster LtdWorked for this buyer | Graduation Venue and Servicesnotice published Jul 2024 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £38k1 awards in 36m · last 5 months ago | 1 live · £38k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £38k1 awards in 36m · last 13 months ago | None on file | no comparable pairs | |
| £666k1 awards in 36m · last 28 months ago | None on file | 8% below n=1 | |
| £97k1 awards in 36m · last 27 months ago | None on file | 39% above n=1 | |
iVentSME | — | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jul 2026, 09:31 BST
- Last source update
- 18 Aug 2026, 15:04 BST
- Award evaluation window
- Submission end – 2 Nov 2026
- Authority reference
LSHTM-2026-046- FTS notice number
2026/S 000-078605- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-06d06cFind a Tender
- How it runs
Two stages. Initial Conditions of Participation (CoP) stage followed by an Invitation to Tender (ITT) stage. All requests to participate received through the completed PSQ will be evaluated as detailed within the documents on both a pass / fail and scored criterion. Only those that fully meet the conditions of participation and score within the top 5 places for each lot will proceed to the final Invitation to Tender stage. Please note that requests to participate must be through the Mercell portal.
How to participate & submission route
Official notice Submit via EU-Supply (CTM)- Requests to participate (first stage)
- —
- Tender submission deadline
- 26 Oct 2026, 13:00 GMT
- Clarification deadline
- 28 Aug 2026, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 Jul 2026 → 1 Dec 2026 · 8 dates- Planning notice published92 days ago22 Jul 2026, 09:31 BST
- Market engagement83 days ago31 Jul 2026, 23:59 BST
In order to understand the market, solutions and potential tenderers LSHTM requests interested suppliers respond to the questions below. Responses should be submitted through the e-tendering system message facility. The information provided will be used by the LSHTM project team to decide the best route to market, inform and develop the business case, invitation to tender and other documentation, it will not be used as a means of comparison or evaluation.
- Tender notice published65 days ago18 Aug 2026, 15:04 BST
- Clarification questions by56 days ago28 Aug 2026, 00:00 BST
- Next notice expected55 days ago28 Aug 2026, 23:59 BST
- Today22 Oct 2026
- Submission deadlinein 4 days26 Oct 2026, 13:00 GMT
- Award decision expected byin 11 days2 Nov 2026, 23:59 GMT
- Contract startsin 39 days1 Dec 2026
Notice history
6 events · 2 releases on Find a Tender · since 22 Jul 2026- Preliminary market engagement notice published22 Jul 2026, 09:31 BSTUK2
- Tender notice published18 Aug 2026, 15:04 BSTUK4
- Published value updated to £288,00018 Aug 2026, 15:04 BSTwas £150,000
- Status changed to active18 Aug 2026, 15:04 BST
- Procurement method changed18 Aug 2026, 15:04 BST
- Deadline published: 26 Oct 2026, 13:00 GMT18 Aug 2026, 15:04 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender