Official UK procurement notice
Public Affairs and Crisis Communication Support
Authority: Milford Haven Port Authority (Public body)
What is being bought
Published requirement descriptionThe Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support.
The full suite of Tender documents can be accessed via the link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA
How the procedure runs: The procurement will comprise the following stages: Assessment of mandatory pass/fail requirements. Evaluation of written quality submissions. Evaluation of commercial submissions. Following evaluation of the written quality and commercial submissions, PoMH may shortlist Tenderers to participate in the Presentation Stage. more…
Shortlisting will be based on the interim evaluation scores achieved during the written quality and commercial evaluation stages. Presentation interviews with shortlisted Tenderers.
CPV: Public relations services
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£165,000
- Value
- £165,000 exc. VAT · £350,000 inc. VAT
- Extensions
- Optional Call-off Services as listed within the Tender. · Contract duration: Initial term: 3 years Extension option: 1 year Extension option: 1 year
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Written Quality Evaluation — 25%
- Presentation Stage — 25%
- Commercial Submission — 50%
Published award criteria (3)
- Written Quality Evaluation — Evaluation of the Tenderer's written response to the quality questions, including understanding of the Port's requirements, service delivery approach, relevant experience, crisis communications capability, delivery team, contract management and social value.
- Commercial Submission — Evaluation of the Tenderer's Commercial Return, including Essential Services, Optional Call-Off Services and applicable resource rates, in accordance with the Commercial Evaluation Methodology set out in the ITT.
- Presentation Stage — Evaluation of the Tenderer's presentation, including understanding of the Port of Milford Haven, proposed approach, key personnel, strategic thinking, crisis communications capability, cultural fit and responses to questions raised by the evaluation panel.
- Economic & financial standingIncluded within the tender.
- Technical & professional abilityIncluded within the tender.
Competition analysis · published record, not a forecast of who will bid
Business and management consultancy services (CPV 7941) in Wales (Cymru) — and who usually turns up
Milford Haven Port Authority has too little published record in this market to describe on its own; the Wales (Cymru) market stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Business and management consultancy services (CPV 7941) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Milford Haven Port Authority
no contract notices in Business and management consultancy services (CPV 7941) in 36 months
Milford Haven Port Authority has published no bid reports, no comparable estimate → award pairs and no award dates that this analysis can use — in Business and management consultancy services (CPV 7941) (36 months) or across all categories (24 months).
Wales (Cymru) · Business and management consultancy services (CPV 7941)
contract notices delivered in Wales (Cymru) in 36 months: 75 in CPV 7941 (67 competed, 3 route not published) · 470 in division 79 (365 competed, 48 route not published) · the notice publishes no delivery location, so the authority’s registered region is used
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7941), last 36 months: 43 lots. 12 lots are from Procurement Act 2023 notices (bids assessed, middle 5) and 31 from older notices (bids received, middle 5).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 7941), last 36 months: 43 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7941), last 36 months: 28 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 7941), last 36 months: 14 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 7941), last 36 months: 41 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 7941), last 36 months: 41 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on the Wales (Cymru) market’s usual movement over 28 lots (CPV 7941), applied to the £165,000 estimate on this notice. The range comes from the region’s middle half.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Sept 2026, 10:40 BST
- Last source update
- 29 Sept 2026, 10:40 BST
- Award evaluation window
- Submission end — 4 Dec 2026, 23:59 GMT
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077c1dFind a Tender
- How it runs
The procurement will comprise the following stages: Assessment of mandatory pass/fail requirements. Evaluation of written quality submissions. Evaluation of commercial submissions. Following evaluation of the written quality and commercial submissions, PoMH may shortlist Tenderers to participate in the Presentation Stage. Shortlisting will be based on the interim evaluation scores achieved during the written more…
quality and commercial evaluation stages. Presentation interviews with shortlisted Tenderers.
How to participate & submission route
Official notice Submit via Sell2Wales- Expression of interest (EOI)
- —
- Tender submission deadline
- 26 Oct 2026, 09:00 GMT
- Clarification deadline
- 19 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice publishedjust passed29 Sept 2026, 10:40 BST
- Clarification questions byin 20 days19 Oct 2026, 12:00 BST
- Submission deadlinein 27 days26 Oct 2026, 09:00 GMT
- Award decision expected byin 67 days4 Dec 2026, 23:59 GMT
- Contract startsin 76 days14 Dec 2026, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published29 Sept 2026, 10:40 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender