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Find a TenderCancelled
Published 17 Aug 2021, 12:15 BST

Official UK procurement notice

Soft Facilities Management Services

Official notice

Authority: Gentoo Group Limited (Public body)

ServicesOpen procedure
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Industrial machinery (42)Agricultural, forestry, horticultural, aquacultural and apicultural services (77)
+2 moreBusiness Services & Consultancy (79)Cleaning & Environmental Services (90)
 Delivery: North East (UKC23)
Published estimate£3,663,104exc. VAT · 1 value update
Submissions closed 10 Jan 2022
Next notice expected 1 Oct 2021

What is being bought

Published requirement description

Gentoo Group is seeking to appoint a supplier to provide a number of soft facilities management services. The requirements comprise cleaning services, security, pest control, garden clearance, vending, snow clearance, water coolers and sanitary disposal/ vending. This contract will be awarded to a sole supplier for 5 years, with an option to extend by a further 2 x 24 month periods.

CPV: Cleaning services · Facilities management services · Grounds maintenance services · Pest-control services · Sanitary vending machines · Security services · Snow-clearing services · Vending machines · Water coolers

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewalPublished value£3,663,104
Delivery: North East · Sunderland
Extensions: Option to extend for a further 2 periods of 24 months each, subject to satisfactory contract performance and the Group still having the need and funding for the Contract.Variant bids: allowed
31141000 Water coolers42933000 Vending machines42933100 Sanitary vending machines77314000 Grounds maintenance services79710000 Security services90620000 Snow-clearing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 45%Social value: 10%
Published award criteria (3)
  • Quality: 45
  • Social Value: 10
  • Price: 45
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
17 Aug 2021, 12:15 BST
Last source update
24 May 2022, 12:05 BST
Award evaluation window
10 Jan 2022 – …
Authority reference
GROU035
FTS notice number
2022/S 000-014232
Classification (CPV)
Cleaning servicesFacilities management servicesGrounds maintenance servicesPest-control servicesSanitary vending machinesSecurity servicesSnow-clearing servicesVending machinesWater coolers
Delivery area
North East (UKC23)
Official registry OCID
ocds-h6vhtk-02d5c5 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=686148934 GO Reference: GO-2022524-PRO-20189669

How it was run

Official notice
Submission deadline
10 Jan 2022, 16:00 GMT
Submission channel
{"written"}
Accepted languages
en
Participation fee
document
Bid validity
120 days from the deadline
Bids opened
10 Jan 2022, 16:00 GMT

Timeline

1 Oct 2021 → 24 May 2022 · 4 dates
  1. Next notice expected
    1 Oct 2021, 00:00 BST
  2. Submission deadline
    10 Jan 2022, 16:00 GMT
  3. Bids opened
    10 Jan 2022, 16:00 GMT
  4. Notice published
    24 May 2022, 12:05 BST

Notice history

5 events · 3 releases on Find a Tender · since 26 Nov 2021
  1. Published value updated to £3,663,104
    26 Nov 2021, 12:15 GMT
    was £3,000,000
  2. Status changed to active
    26 Nov 2021, 12:15 GMT
  3. Procurement method changed
    26 Nov 2021, 12:15 GMT
  4. Deadline published: 10 Jan 2022, 16:00 GMT
    26 Nov 2021, 12:15 GMT
  5. Status changed to cancelled
    24 May 2022, 12:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

Gentoo Group Ltd

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, North East, SR3 3XRContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria