Official UK procurement notice
Smoke Ventilation Maintenance Services
Authority: THE UNIVERSITY OF ULSTER (Education)
What is being bought
Published requirement descriptionUlster University is seeking a contractor to maintain and repair the smoke ventilation
systems in all premises and this contract will be designed to ensure this duty is fulfilled,
and that fully functional and operational smoke ventilation systems are in place
throughout. It will be the Service Provider's duty to carry out all maintenance as and when
required and meet the compliances.
- The authority expects to re-tender this requirement around 2 Feb 2029, 23:59 GMT.
CPV: Fire suppression system · Fire-prevention installation works · Installation services of fire protection equipment · Repair and maintenance services of building installations · Repair and maintenance services of firefighting equipment · Smoke curtains · Smoke-detection apparatus · Smoke-extraction equipment
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Submission - QS-01 - QS-05: 40%
- Commercial Submission: 60%
Published award criteria (2)
- Commercial Submission
- Quality Submission - QS-01 - QS-05
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Feb 2029
- First published
- 2 Oct 2025, 15:47 BST
- Last source update
- 2 Apr 2026, 14:08 BST
- Award evaluation window
- Submission end – 1 May 2026
- Authority reference
6332660- FTS notice number
2026/S 000-010422- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05a72aFind a Tender
How it was run
Official notice- Submission deadline
- 11 Mar 2026, 15:00 GMT
- Clarification deadline
- 25 Feb 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Oct 2025 → 1 Jun 2026 · 8 dates- Planning notice published383 days ago2 Oct 2025, 15:47 BST
- Market engagement368 days ago17 Oct 2025, 23:59 BST
The purpose of this Preliminary Market Engagement Notice (PME) and related Request for
Information (RFI) is to invite potential Service Providers to express an interest and provide information to assist with the procurement and development of a specification for Smoke Ventilation Maintenance Services at Ulster University.
The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University's strategy for this contract.
It is important to note that this PME/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity.
Potential providers will need to express an interest in any future tender opportunity once a Tender Notice is published. This RFI is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.
The RFI Questionnaire can be accessed by registering with eTendersNI
(www.etendersni.gov.uk ↗) and searching for the relevant CfT_6178499.
- Tender notice published258 days ago5 Feb 2026, 12:08 GMT
- Clarification questions by237 days ago25 Feb 2026, 15:00 GMT
- Submission deadline223 days ago11 Mar 2026, 15:00 GMT
- Latest notice published202 days ago2 Apr 2026, 14:08 BST
- Award decision expected by172 days ago1 May 2026, 23:59 BST
- Contract starts142 days ago1 Jun 2026, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 2 Oct 2025- Preliminary market engagement notice published2 Oct 2025, 15:47 BSTUK2
- Tender notice published5 Feb 2026, 12:08 GMTUK4
- Published value updated5 Feb 2026, 12:08 GMT
- Status changed to active5 Feb 2026, 12:08 GMT
- Procurement method changed5 Feb 2026, 12:08 GMT
- Deadline published: 11 Mar 2026, 15:00 GMT5 Feb 2026, 12:08 GMT
- Procurement termination notice published2 Apr 2026, 14:08 BSTUK12
- Status changed to complete2 Apr 2026, 14:08 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 1 Apr 2026 | CancelledUlster University has decided to terminate this procurement procedure following the completion of the conditions of participation stage. Ulster University has determined that no bids received were suitable, as none met the required conditions of participation necessary to progress into the tender stage. As permitted under section 55 of the Procurement Act 2023, the University has decided to terminate this open procurement procedure. Ulster University intends to assess the Requirements and re-tender for these services in April 2026 and encourages all appropriate suppliers to participate in that tender process. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender