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Published 2 May 2023, 09:29 BST

Official UK procurement notice

Small Tools and Electrical Equipment

Official notice

Authority: South Wales Fire and Rescue Service (Police & fire)·Consortium: 7 public authorities

Framework agreement4 lotsGoodsOpen procedureSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Industrial machinery (42)Machinery for mining, quarrying, construction equipment (43)
+1 moreConstruction Materials & Prefab (44)
 Delivery: Wales (UKL)
Framework ceiling (notional)£2,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 2 Jun 2023awarded 11 Sept 2023
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

In collaboration with Mid and West Wales Fire and Rescue Service (MAWWFRS), South Wales Fire and Rescue Service (SWFRS) were seeking tenders for the supply of hand tools and small electrical equipment.

Whilst no commitment is made as part of the contract award, Lot 2 of this arrangement may also be used by Blaenau Gwent County Council, Cardiff County Council, Monmouth County Council, Newport City Council and Torfaen County Borough Council to procure such items in the future.

CPV: Electrical equipment and apparatus · Hand tools · Miscellaneous hand tools · Pneumatic hand tools · Pneumatic or motorised hand tools · Power tools · Tools

How this framework works

From the published notice
Places
up to 4 suppliers · 7 bids on the busiest of 4 lots (1.8 per place) · 3 appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · evaluation weights differ by lot
Lot #1South Wales Fire and Rescue ServiceCancelledRenewal

South Wales Fire and Rescue Service requires a supplier who can supply and deliver a full range of hand tools and small electrical equipment. Deliveries would be to South Wales Fire and Rescue Service, Unit 2, Forest View Business Park, Llantrisant, CF72 8LX.

Delivery: Wales
Extensions: As a minimum, the successful Supplier will be required to supply all items within the basket of goods provided in Appendix A: Basket of Goods and Pricing Schedule – Lot 1. Items may also be added/amended/removed to the basket of goods over the contract period dependent on the on-going requirements of the Customer. · Option to extend for up to a further 12 monthsVariant bids: allowed
31600000 Electrical equipment and apparatus42650000 Pneumatic or motorised hand tools42651000 Pneumatic hand tools43830000 Power tools44510000 Tools44511000 Hand tools
Lot #2Zone 1 South Wales Collection/DeliveryCancelledRenewal

The Customer(s) require a supply who can provide a full range of hand tools and small electrical equipment. Suppliers must be able to deliver items when requested but also offer a collection service for customers to collect orders on a same day basis.

Delivery: Wales
Extensions: As a minimum, the successful Supplier will be required to supply all items within the basket of goods provided in Appendix A: Basket of Goods and Pricing Schedule – Lot 1. Items may also be added/amended/removed to the basket of goods over the contract period dependent on the on-going requirements of the Customer. · Option to extend for up to a further 12 months.Variant bids: allowed
31600000 Electrical equipment and apparatus42650000 Pneumatic or motorised hand tools42651000 Pneumatic hand tools43830000 Power tools44510000 Tools44511000 Hand tools
Lot #3Zone 2 South Wales Collection/DeliveryCancelledRenewal

The Customer(s) require a supply who can provide a full range of hand tools and small electrical equipment. Suppliers must be able to deliver items when requested but also offer a collection service for customers to collect orders on a same day basis.

Delivery: Wales
Extensions: As a minimum, the successful Supplier will be required to supply all items within the basket of goods provided in Appendix A: Basket of Goods and Pricing Schedule – Lot 1. Items may also be added/amended/removed to the basket of goods over the contract period dependent on the on-going requirements of the Customer. · Option to extend for up to an additional 12 monthsVariant bids: allowed
31600000 Electrical equipment and apparatus42650000 Pneumatic or motorised hand tools42651000 Pneumatic hand tools43830000 Power tools44510000 Tools44511000 Hand tools
Lot #4Mid and Wales Fire and Rescue AuthorityCancelledRenewal

Mid and West Wales Fire and Rescue Authority require a supply who can provide a full range of hand tools and small electrical equipment.

Deliveries would be to Mid and West Wales Fire and Rescue Authority, Unit 5 Heol Aur, Dafen Industrial Estate, Llanelli, SA14 8QN.

Delivery: Wales
Extensions: As a minimum, the successful Supplier will be required to supply all items within the basket of goods provided in Appendix A: Basket of Goods and Pricing Schedule – Lot 1. Items may also be added/amended/removed to the basket of goods over the contract period dependent on the on-going requirements of the Customer. · Option to extend for up to a further 12 monthsVariant bids: allowed
31600000 Electrical equipment and apparatus42650000 Pneumatic or motorised hand tools42651000 Pneumatic hand tools43830000 Power tools44510000 Tools44511000 Hand tools

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · South Wales Fire and Rescue Service35%60%5%
2 · Zone 1 South Wales Collection/Delivery30%60%10%
3 · Zone 2 South Wales Collection/Delivery30%60%10%
4 · Mid and Wales Fire and Rescue Authority30%60%10%
What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.
  • “Small Tools and Electrical Equipment” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 May 2023, 09:29 BST
Last source update
18 Jan 2024, 11:51 GMT
Award evaluation window
2 Jun 2023 – …
FTS notice number
2024/S 000-001720
Classification (CPV)
Electrical equipment and apparatusHand toolsMiscellaneous hand toolsPneumatic hand toolsPneumatic or motorised hand toolsPower toolsTools
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-03c573 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:137937)

How it was run

Official notice
Run through: portal not identified
Language: EN, CY
Appointment period ends
2 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
2 Jun 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.uk ↗

Timeline

2 Jun 2023 → 18 Jan 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    2 Jun 2023, 12:00 BST
  2. Bids opened
    2 Jun 2023, 12:00 BST
  3. Notice published
    18 Jan 2024, 11:51 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Jan 2024, 11:51 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 75 from SMEs · busiest of 4 lots
Contracts signed 4latest 11 Sept 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £60,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Zone 1 South Wales Collection/Delivery

    Signed
    11 Sept 2023
    Value
    —
    Status
    active

  • Zone 2 South Wales Collection/Delivery

    Signed
    11 Sept 2023
    Value
    —
    Status
    active

  • Mid and Wales Fire and Rescue Authority

    Signed
    21 Aug 2023
    Value
    ceiling above
    Status
    active

  • South Wales Fire and Rescue Service

    Signed
    19 Jul 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · South Wales Fire and Rescue Service7bids · 7 electronic · 7 from abroad5——
2 · Zone 1 South Wales Collection/Delivery4bids · 4 electronic · 4 from abroad2—£8,609 – £9,305
3 · Zone 2 South Wales Collection/Delivery4bids · 4 electronic · 4 from abroad2—£8,609 – £9,305
4 · Mid and Wales Fire and Rescue Authority4bids · 2 electronic · 4 from abroad2——

Contracting authority & participating public bodies

7 public bodies on the notice

South Wales Fire and Rescue Service

Contracting authorityPolice & fireBody governed by public lawGeneral public services South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant, Wales, CF72 8LXContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

3 commercial parties on the notice
  • Electrical World LimitedFramework contractor 14 Black Stick Road, Killyhevlin Industrial Estate, Enniskillen, Northern Ireland, BT744EBContact phone
  • P F CusackFramework contractor Unit 2 Siger Drive, Isleport Business Park, Highbridge, South West, TA94BAContact phone
  • Sunbelt Rentals LimitedFramework contractor 102 Dalton Avenue, BIRCHWOOD PARK, WARRINGTON, UK, WA36YEContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria