Official UK procurement notice
Servicing ,Repairs , Maintenance and Monitoring of Fire & Intruder Alarms within East Renfrewshire Council
Authority: East Renfrewshire Council (Local council)
What is being bought
Published requirement descriptionA summary of key services included within the contact are:
- Statutory maintenance of Fire Alarm Systems.
- Statutory maintenance of Intruder Alarm Systems.
- Provision of a 24/7/365 reactive repairs service to the above mentioned systems.
- Provision of a 24/7/365 alarm monitoring service.
- Recurrence: Upon Expiry as outlined in tender Documents
CPV: Fire-alarm systems · Fire-detection systems · Fire-prevention services · Repair and maintenance services · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · no lot value publishedLot #1Open Route 3 Procurement Exercise to appoint a single contract to deliver regular…AwardedRenewal
Open Route 3 Procurement Exercise to appoint a single contract to deliver regular servicing of all alarms throughout the Council. Works also include but not limited to the general repairs and maintenance of various East Renfrewshire Council Buildings on a 24-hour 365 days emergency response service in accordance with the priority schedule detailed in the contract document to enable emergency work to be carried out in compliance with the Contract Conditions.
Contract also includes a prevision for reactive works and replacements of alarms systems on an ad hoc basis . Additional information: The Council reserves the right to spend up to an additional 125,000 GBP (excluding VAT) annually on capital works that may be identified during the course of the contract.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Planned Maintenance Requirements: 20
- Contract management: 20
- Technical Ability: 20
- Resources: 20
- Community Benefits: 10
- Fair work: 5
- price: 70
- Net Zero: 5
Published award criteria (8)
- Planned Maintenance Requirements: 20
- Contract management: 20
- Technical Ability: 20
- Resources: 20
- Community Benefits: 10
- Net Zero: 5
- Fair work: 5
- Price: 70
- Suitability
Bidders are required to be enrolled in the following trade bodies
-BAFE registration
-NICEIC or SELECT for electrical installations
- Economic & financial standing
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information.
Where the economic bidder relies upon or intends to reply upon any Key Subcontractors i…
Minimum: Employer’s (Compulsory) Liability Insurance = 5 million GBP Public Liability Insurance = 5 million GBP Professional Indemnity Insurance = 2 million GBP Third Party Motor Vehicle Insurance Average Turnover for two financial years of Minimum :500,000 GBP - Technical & professional ability
Previous Experience
Health and Safety Management
Quality Management
Environmental Management
Supply Chain management Processes
Minimum: Bidders must provide 2 examples of previous contracts providing a similar service as specified in the contract notice Over 5 Years Failure to provide the relevant experience as requested will result in disqualification from the tender Health and Safety Management The bidder must …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 170 points: a 10% discount moves about 7 points. Quality carries 95 of 170: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Upon Expiry as outlined in tender Documents
- First published
- 24 Jan 2024, 11:58 GMT
- Last source update
- 8 Oct 2024, 10:10 BST
- Award evaluation window
- 29 Feb 2024 – …
- Authority reference
ERC000316- FTS notice number
2024/S 000-032179- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043418Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The conditions of contract will be the SBCC Measured Term Contract for use in Scotland (MTC/Scot 2011)
Publisher note: Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: East Renfrewshire Council is committed to maximising community benefits from contracts for works, goods and services in which the Council has an interest. Community benefits should improve the economic, social or environmental wellbeing of the area. Under this contract the successful Contractor will be requested to support East Renfrewshire Council’s economic, environmental and social regeneration objectives to achieve benefits for our identified beneficiary hierarchy. Tier 1. Targeted recruitment and training for priority employability groups. Tier 2. Work experience placements for the same target groups. Tier 3. Curriculum support for schools and those on employability pathways. Tier 4. Community Enhancement for community groups and projects. Tier 5. Small and Medium Enterprises and Social Enterprise Organisations supply chain support. Community Benefits has been included as a mandatory requirement. Minimum Community Benefit Points (CBP) Required - 10 Community Benefits points per year of the contract (SC Ref:779923)
How it was run
Official notice- Submission deadline
- 29 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 29 Feb 2024, 12:00 GMT
Timeline
29 Feb 2024 → 8 Oct 2024 · 3 dates- Submission deadline29 Feb 2024, 12:00 GMT
- Bids opened29 Feb 2024, 12:00 GMT
- Notice published8 Oct 2024, 10:10 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Oct 2024, 10:10 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bell Fire &Security LtdSME | £434,124 † | — | Awarded |
Contracts
Contract 032179-2024-ERC000320-1 · Bell Fire &Security LtdSME
- Signed
- 19 Apr 2024
- Value
- £434,124
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 14bids · 14 electronic | 14 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Bell Fire and Security LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.