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Published 13 Jan 2022, 10:15 GMT

Official UK procurement notice

Servicing, Maintenance, Purchase Installation and Removal of Lift Equipment in Caerphilly CBC

Official notice

Authority: Caerphilly County Borough Council (Local council)

Framework agreement11 lotsServicesOpen procedureSME suitable

Sectors: Medical Devices & Pharma (33)Industrial machinery (42)Construction Materials & Prefab (44)

+2 more

Construction & Civil Engineering (45)Repair & Maintenance (50)

Delivery: Wales (UKL16)

Framework ceiling (notional)£267,000total for 11 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 14 Jan 2022awarded 1 Apr 2022

Lots 11see the lot list below

Framework period 3 yrsends 31 Mar 2025 · extension options published · starts 1 Apr 2022

What is being bought11 lots · detail below

Published requirement description

The tender was to establish a framework of providers that would be able to carry out Service, Maintenance and Installation works within a specific lot under the framework.

The Framework consists of the following lots

STAIRLIFTS

VERTICAL, PLATFORM AND STEP LIFTS

HOISTS

PASSENGER LIFTS

COMMERCIAL PASSENGER LIFTS

MINI COMPETITIONS

This notice is to inform the market of the award of the Framework

Recurrence: If required the contract will be renewed or extended prior to its expiry date of 31/03/2025

CPV: Hoists · Lift installation work · Lift-maintenance services · Lifting and handling equipment · Lifting equipment for health care sector · Lifts · Mechanical lifts · Parts of lifts · Stairlifts

How this framework works

From the published notice

Places: up to 30 suppliers · 16 bids on the busiest of 11 lots (0.5 per place) · 8 appointed
Framework period: 3 yrs from 1 Apr 2022

Lots and requirements (11)Procurement structure

11 lots · no lot values published · same evaluation weights on every lot

Lot #1The supply and installation of stair liftsAwardedRenewal 3 yrs

The supply and installation of stair lifts

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of an type of stairlift equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

44115600 Stairlifts

Lot #2The service, maintenance, repair and removal of stair liftsAwardedRenewal 3 yrs

The service, maintenance, repair and removal of stair lifts

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of an type of stairlift equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

44115600 Stairlifts

Lot #3The supply and installation of vertical, platform and step liftsAwardedRenewal 3 yrs

The supply and installation of vertical, platform and step lifts

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of any type of lift equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

42416100 Lifts 45313100 Lift installation work

Lot #4The service, maintenance, repair and removal vertical, platform and step liftsAwardedRenewal 3 yrs

The service, maintenance, repair and removal vertical, platform and step lifts

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of any type of lift equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

50750000 Lift-maintenance services

Lot #5The supply and installation of hoistsAwardedRenewal 3 yrs

The supply and installation of hoists

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of any type of Hoist equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

42416300 Hoists

Lot #6The service, maintenance, repair and removal of hoistsAwardedRenewal 3 yrs

The service, maintenance, repair and removal of hoists

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of any type of hoist equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

42416300 Hoists

Lot #7The Supply and Installation of Passenger LiftsAwardedRenewal 3 yrs

The Supply and Installation of Passenger Lifts

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of any type of lift equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

42416100 Lifts 42416130 Mechanical lifts

Lot #8The Service, Maintenance and Repair of Passenger LiftsAwardedRenewal 3 yrs

The Service, Maintenance and Repair of Passenger Lifts

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of any type of lift equipment or parts required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

42416100 Lifts 42416130 Mechanical lifts 42419510 Parts of lifts

Lot #9The Supply and Installation of Commercial Passenger LiftsAwardedRenewal 3 yrs

The Supply and Installation of Commercial Passenger Lifts

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of any type of lift equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

Lot #10The Service, Maintenance and Repair of Commercial Passenger LiftsAwardedRenewal 3 yrs

The Service, Maintenance and Repair of Commercial Passenger Lifts

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of any type of lift equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

42416100 Lifts 42419510 Parts of lifts

Lot #11Mini Competitions LotsAwardedRenewal 3 yrs

The contractors awarded onto the installation Lots (Lot 1, 3, 5, 7 and 9) for this arrangement will automatically be placed into Lot 11 – Mini Competition. Lot 11 will be utilised when the Authority has a requirement for the purchase of a bespoke piece of lifting equipment. In the event that the Authority requires to use this Lot a specification will be issued as a mini competition tender process to all of the suppliers on Lot 11. The supplier who submits the lowest cost bid to specification will then be awarded the package of work. Please note, bidders cannot apply for this lot, but will be accepted in line with the methodology stated above.

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)

Delivery: Wales · Caerphilly County Borough Council

Extensions: The lot will allow for the purchase of any type of lift equipment required by the client department · If required the contract will be renewed prior to its expiry dateVariant bids: allowed

33192600 Lifting equipment for health care sector 42410000 Lifting and handling equipment 42416100 Lifts 44115600 Stairlifts

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 11 lots

Quality: 60%Price: 40%

Published award criteria (2)

Quality: 60
Price: 40

Conditions of participation1

Suitability
Tenderers are required to be SSIP accredited (or equivalent)in order to be awarded onto the Framework. Details of the membership are required to be provided in the Proactis Portal e-tendering system.

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Servicing, Maintenance, Purchase Installation and Removal of Lift…” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · If required the contract will be renewed or extended prior to its expiry date of 31/03/2025
First published: 13 Jan 2022, 10:15 GMT
Last source update: 13 Apr 2022, 11:27 BST
Award evaluation window: 14 Jan 2022 – …
Authority reference: CCBC/PS2177/21/RJ
FTS notice number: 2022/S 000-009865
Classification (CPV): HoistsLift installation workLift-maintenance servicesLifting and handling equipmentLifting equipment for health care sectorLiftsMechanical liftsParts of liftsStairlifts
Delivery area: Wales (UKL16)
Official registry OCID: ocds-h6vhtk-030090 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: These are detailed in the ITT document.

Publisher note: (WA Ref:120312)

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN, CY

Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/account/login ↗

Appointment period ends: 14 Jan 2022, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 180 days from the deadline
Bids opened: 14 Jan 2022, 14:00 GMT

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/account/login ↗

Timeline

14 Jan 2022 → 13 Apr 2022 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
14 Jan 2022, 12:00 GMT
Bids opened
14 Jan 2022, 14:00 GMT
Contract starts
1 Apr 2022, 00:00 BST
Notice published
13 Apr 2022, 11:27 BST

Notice history

5 events · 3 releases on Find a Tender · since 13 Jan 2022

Published value published: £267,000
13 Jan 2022, 10:15 GMT
Status changed to active
13 Jan 2022, 10:15 GMT
Procurement method changed
13 Jan 2022, 10:15 GMT
Deadline moved to 14 Jan 2022, 12:00 GMT
13 Jan 2022, 10:15 GMT
-7 days · was 21 Jan 2022, 12:00 GMT
Status changed to complete
13 Apr 2022, 11:27 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	14 Jan 2022	21 Jan 2022	+7 d
—	Bid openingConditions for opening of tenders · IV.2.7	14 Jan 2022	21 Jan 2022	+7 d

Extension of Deadline for the receipt of tenders

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 8admitted to the panel · see the list ↓

Bids received 1614 from SMEs · busiest of 11 lots

Contracts signed 11latest 1 Apr 2022

11 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 11 of these contracts carry the same published figure, £267,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

The supply and installation of stair lifts
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
The Service, Maintenance and Repair of Commercial Passenger Lifts
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
Mini Competitions Lots
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
The service, maintenance, repair and removal of stair lifts
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
The supply and installation of vertical, platform and step lifts
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
The service, maintenance, repair and removal vertical, platform and step lifts
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
The supply and installation of hoists
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
The service, maintenance, repair and removal of hoists
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
The Supply and Installation of Passenger Lifts
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
The Service, Maintenance and Repair of Passenger Lifts
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active
The Supply and Installation of Commercial Passenger Lifts
Signed
1 Apr 2022
Value
ceiling above
Period
… – 31 Mar 2025
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · The supply and installation of stair lifts	6bids · 6 electronic	5	—	—
2 · The service, maintenance, repair and removal of stair lifts	5bids · 5 electronic	4	—	—
3 · The supply and installation of vertical, platform and step lifts	5bids · 5 electronic	5	—	—
4 · The service, maintenance, repair and removal vertical, platform and step lifts	3bids · 3 electronic	3	—	—
5 · The supply and installation of hoists	6bids · 6 electronic	5	—	—
6 · The service, maintenance, repair and removal of hoists	7bids · 7 electronic	6	—	—
7 · The Supply and Installation of Passenger Lifts	5bids · 5 electronic	4	—	—
8 · The Service, Maintenance and Repair of Passenger Lifts	6bids · 6 electronic	5	—	—
9 · The Supply and Installation of Commercial Passenger Lifts	5bids · 5 electronic	4	—	—
10 · The Service, Maintenance and Repair of Commercial Passenger Lifts	6bids · 6 electronic	5	—	—
11 · Mini Competitions Lots	16bids · 16 electronic	14	—	—

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, Wales, CF82 7PGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Framework contractors & participating bidders

8 commercial parties on the notice

Cardiff Lift CompanyFramework contractor Dyfrig Road, Ely, Cardiff, UK, CF55ADContact phone
Direct Healthcare Group LtdFramework contractor Western House Block H, Withey Court, Western Industrial Estate, Caerphilly, Wales, CF831BFContact phone
HANDICARE ACCESSIBILITY LTDFramework contractor HANDICARE ACCESSIBILITY LTD, 82 FIRST AV, KINGSWINFORD, UK, DY67FJContact phone
Pickerings LiftsFramework contractor Globe Elevator Works, PO Box 19, Stockton on Tees, UK, TS202ADContact phone
ROGER JONES & SONSFramework contractor ROGER JONES & SONS, Unit 1 Tram Road Industrial Estate Pontllanfraith, Blackwood, Wales, NP122LAContact phone
Stannah Lift Services LimitedFramework contractor Unit 2, Brook Office Park, Bristol, UK, BS162FLContact phone
TJ SERVICES WALES LIMITEDFramework contractor Unit 1 Kodak House, Abergarw Trading Estate, Brynmenyn, BRIDGEND, Wales, CF329LWContact phone
TPG Disableaids LtdFramework contractor Plough Lane,, Hereford, West Midlands, HR40EDContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria