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Find a TenderOpen for tender Tender notice
Published 18 Sept 2026, 16:15 BST

Official UK procurement notice

SERVICING AND MAINTENANCE OF FIRE EQUIPMENT

Submit via mytenders Official notice Competition analysis

Authority: Broadacres Housing Association (Housing)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE2)
Published estimate £480,000≈ £96k / year · £600,000 inc. VAT
Submission deadline 19 Oct 202612:00 BST · 30d 18h left
Clarification cut-off 12 Oct 202616:00 BST · questions to the authority
Contract term 5 yrsup to 7 yrs with extensions · starts 4 Jan 2027
Bids per lot · this authority 3all categories · n=12 · competition analysis ↓

What is being bought

Published requirement description

Broadacres wishes to appoint a single contractor to provide servicing and maintenance of fire equipment across its property portfolio. The intention is to enter into the Contract before the end of January 2027 for a period of two (2) years with an option to extend for two (2) further years, plus a further option to extend for one (1) additional year up to a maximum duration of five (5) years.

  • The authority expects to re-tender this requirement around 18 Dec 2026, 23:59 GMT.
  • No preliminary market engagement: Market already well known to service owner.

CPV: Repair and maintenance services of firefighting equipment

The lotProcurement structure

single lot · value published
Lot #1Lot 1Renewal 5 yrsSMEVCSEPublished value£480,000
Contract period: 4 Jan 2027 — 3 Jan 2032 (5 yrs) · up to 7 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: Yorkshire & HumberTurnover guideline: ~£191,895/yr≈ 2× annual value
Value
£480,000 exc. VAT · £600,000 inc. VAT
Extensions
The intention is to enter into the Contract before the end of January 2027 for a period of two (2) years with an option to extend for two (2) further years, plus a further option to extend for one (1) additional year up to a maximum duration of five (5) years.
50413200 Repair and maintenance services of firefighting equipment

Who is likely to bid for this lot ↓

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids are scored
Quality: 120Price: 80
Published sub-criteria (4)
  • Quality — 60
  • Quality — 60
  • Cost — 40
  • Cost — 40
Published award criteria (4)
  • Cost — Cost of servicing and maintenance and schedule of rates for other related work.
  • Quality — Qualitative responses to key areas: Delivery Structure Delivery Capability Access, Appointments and Communication with Residents Electronic Data Transfer Asset Management Contract & Relationship Management Management Information Key Performance Indicators and Continuous Improvement Social Value
  • Cost — Cost of servicing and maintenance and schedule of rates for other related work.
  • Quality — Qualitative responses to key areas: Delivery Structure Delivery Capability Access, Appointments and Communication with Residents Electronic Data Transfer Asset Management Contract & Relationship Management Management Information Key Performance Indicators and Continuous Improvement Social Value

No conditions of participation were published on the notice; check the tender documents.

Competition analysis · published record, not a forecast of who will bid

How Broadacres Housing Association buys Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041) — and who usually turns up

Broadacres Housing Association’s own published record, next to the Yorkshire and the Humber market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: sector page →

1

How the contest usually goes

Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards report one bid by definition and are left out. Empty means nothing was published, not filled in from elsewhere.

This authority

Broadacres Housing Association

contract notices in 36 months: 2 in division 50 · 11 in all categories

Bids per lot3all categories · 36m · n=12 lots
Single-bid lots0%all categories · 36m · n=12 lots
Award vs estimateat estimatedivision 50 · 36m · n=1 pairs
Deadline → award28dall categories · 36m · n=3 notices
Notice updates3all categories · 24m · n=11 notices
Awarded without competition0%all categories · 36m · n=11 notices
Bids per lot robust · n=12
  • 1 bid 0%
  • 2–3 58%
  • 4–6 8%
  • 7+ 33%

Median 3 · 12 lots on 6 contested notices · all categories.

How procedures are run robust · n=11
  • Open 82%
  • Selective 18%
  • Limited 0%
  • Direct 0%

11 notices · all categories. Open and selective are contested (feed the bid/price figures above); limited and direct are not.

The market · delivery region

Yorkshire and the Humber · Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041)

contract notices delivered in Yorkshire and the Humber in 36 months: 16 in CPV 5041 (13 contested) · 460 in division 50 (405 contested)

Bids per lot6CPV 5041 · 36m · n=3 lots
Single-bid lots0%CPV 5041 · 36m · n=3 lots
Award vs estimateat estimatedivision 50 · 36m · n=91 pairs
Deadline → award61ddivision 50 · 36m · n=89 notices
SME bidders71%division 50 · 36m · n=33 lots
Winners based in the region60%CPV 5041 · 36m · n=5 awards
Bids per lot moderate · n=3
  • 1 bid 0%
  • 2–3 33%
  • 4–6 33%
  • 7+ 33%

Median 6 · 3 lots on 3 contested notices · CPV 5041.

Winning award vs estimate robust · n=91
  • Below estimate 29%
  • Within ±2% 57%
  • Above estimate 14%

91 lot pairs · division 50.

robust · n=91 Awards in Yorkshire and the Humber (division 50, n=91 pairs) land a median at estimate: on this notice’s £480,000 that is about £480,000, middle half £467,520–£480,000 (quartiles from Yorkshire and the Humber · division 50). Context for a bid, not a recommended price.

Method and what to read with care
  • Two columns, no blending. The authority column walks its own record only: notices in the 4-digit class, then the 2-digit division, then all categories (36 months, per lot, contested only), and as a last resort its 24-month row across all categories (per notice, every route). The market column is the notice’s primary delivery ITL1 × the same class, then division (36 months). Nothing is filled from the UK-wide class; an empty tile means the source published nothing usable.
  • Per lot, contested only. Find a Tender publishes bid counts per lot; a seven-lot tender is seven contests. Procedures awarded without competition (limited / direct) are excluded from bids, price pairs and decision days — they report one bid by definition. Frameworks and DPS are a separate population from contracts (6–7 bids per lot against 2–4) and only the notice’s own kind is shown.
  • Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). Award-vs-estimate pairs need a lot estimate, one active award on the lot, one canonical supplier and a gap under 60 %; about 30 % of pairs are exact matches (the buyer published the award at the estimate). n is on every figure; below 3 the tile is muted, never hidden.
  • Pounds. The expected award applies the authority’s median movement (or the region’s, when the authority has fewer than 3 pairs) to this notice’s estimate; the middle half uses the region’s quartiles. A multi-lot notice publishes an envelope, so the movement is applied per lot, never to the total. A benchmark, not a recommended price.
  • “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Open for tender
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 18 Dec 2026
First published
18 Sept 2026, 16:15 BST
Last source update
18 Sept 2026, 16:15 BST
Award evaluation window
Submission end — 18 Dec 2026, 23:59 GMT
Authority reference
BHA-FIREEQUIP-26
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services of firefighting equipment
Delivery area
Yorkshire & Humber (UKE2)
Official registry OCID
ocds-h6vhtk-0775d4 Find a Tender

How to participate & submission route

Official notice Submit via mytenders
Authorised e-sourcing portalmytenders ↗Supplier login requiredElectronic submission allowedLanguage: EN
Open official portal workspace ↗
Access & registration note: Free publication showcase; bidding happens on buyer portals
Expression of interest (EOI)
—
Tender submission deadline
19 Oct 2026, 12:00 BST
Clarification deadline
12 Oct 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
www.mytenders.co.uk ↗
Published estimate £480,000 excludes VAT (£600,000 including VAT).

Timeline

5 published dates · Europe/London
  1. Tender notice publishedjust passed
    18 Sept 2026, 16:15 BST
  2. Clarification questions byin 24 days
    12 Oct 2026, 16:00 BST
  3. Submission deadlinein 31 days
    19 Oct 2026, 12:00 BST
  4. Award decision expected byin 91 days
    18 Dec 2026, 23:59 GMT
  5. Contract startsin 107 days
    4 Jan 2027, 00:00 GMT

Commercial outcome & contract awards

Nothing awarded yet
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    18 Sept 2026, 16:15 BSTUK4

Contracting authority & participating public bodies

Broadacres Housing Association

Contracting authorityPublic undertaking GB-PPON: PNNQ-6449-WRYY Broadacres House, Northallerton, Yorkshire & Humber, DL6 2YD
View buyer profile →

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender