Find a TenderAwardedContract details notice

Published 16 Dec 2025, 11:02 GMT

Official UK procurement notice

Security Systems Maintenance services

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Security, fire-fighting, police and defence equipment (35)Repair & Maintenance (50) Delivery: UKYorkshire & Humber (UKE)London (UKI)

Published estimate£3,333,333≈ £1.1m / year · £4,000,000 inc. VAT · 1 value update24.9% above published estimate

Submissions closed 9 Apr 2026awarded 9 Jul 2026

Awarded to Esotec Limited

Contract term 3 yrs 1 moends 30 Sept 2029 · up to 30 Sept 2031 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

To maintain existing and future security equipment at various Bank Premises; and supply new security equipment to the Bank as and when required either as upgrades or as new installation.

CPV: Repair and maintenance services of security equipment · Surveillance and security systems and devices

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrs 1 moSMEPublished value£3,333,333

Contract period: 1 Sept 2026 – 30 Sept 2029 (3 yrs 1 mo) · up to 30 Sept 2031 with extensionsValue: £3,333,333 exc. VAT · £4,000,000 inc. VAT

Delivery: UK, Yorkshire & Humber, LondonEligibility: SME eligible

Extensions: The Bank intends to (and reserves the right to) directly award additional or repeat services that are similar to the services supplied under the contract, which is the subject matter of this Tender Notice, in accordance with Schedule 5, paragraph 8 of PA 2023. · Two options to extend the contract for further 1-year periods

35120000 Surveillance and security systems and devices 50610000 Repair and maintenance services of security equipment

Pre-qualification & selection criteria (PQQ)1

Technical & professional ability
In summary the technical ability conditions of participation address the following:
- Core supplier information
- Associated persons
- Debarment (including proposed sub-contractors)
- Financial capacity
- Insurance requirements
- Data Protection
- Relevant experience and contract examples
- Organisational Standards
- Health and safety
- Modern slavery
- Quality assurance
- Equality and diversity
- Business continuity
- ESG
- Bribery Act 2010
Potential suppliers should note that the following organisational qualifications or standards, or other equivalent standards that equal or exceed what has been requested are required:
(a) HID Advantage Partner;
(b) Software House C-Cure 9000 Enterprise Level;
(c) Avigilon Platinum or Gold partner;
(d) NSI Gold member;
(e) Idemia Training;
(f) Tyco Software House Enterprise accreditation;
(g) NSI Gold accreditation.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 45%Price: 50%Social value: 5%

Published sub-criteria (9)

Approach and Methodology - Planned Maintenance Services: 15%
Approach and Methodology - Reactive Maintenance Services: 10%
Approach and Methodology - Equipment Design and Supply: 5%
Resourcing Approach: 10%
Performance Management: 2%
Contract Management: 2%
Continuous Improvement and Strategic Advice: 1%
Price: 50%
Social Value: 5%

Published award criteria (9)

Approach and Methodology - Planned Maintenance Services
Approach and Methodology - Reactive Maintenance Services
Approach and Methodology - Equipment Design and Supply
Resourcing Approach
Performance Management
Contract Management
Continuous Improvement and Strategic Advice
Social Value
Price

Conditions of participation1

Technical & professional ability
In summary the technical ability conditions of participation address the following:
- Core supplier information
- Associated persons
- Debarment (including proposed sub-contractors)
- Financial capacity
- Insurance requirements
- Data Protection
- Relevant experience and contract examples
- Organisational Standards
- Health and safety
- Modern slavery
- Quality assurance
- Equality and diversity
- Business continuity
- ESG
- Bribery Act 2010
Potential suppliers should note that the following organisational qualifications or standards, or other equivalent standards that equal or exceed what has been requested are required:
(a) HID Advantage Partner;
(b) Software House C-Cure 9000 Enterprise Level;
(c) Avigilon Platinum or Gold partner;
(d) NSI Gold member;
(e) Idemia Training;
(f) Tyco Software House Enterprise accreditation;
(g) NSI Gold accreditation.

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Unspecified in notice
First published: 16 Dec 2025, 11:02 GMT
Last source update: 8 Sept 2026, 14:59 BST
Award evaluation window: Submission end – 15 Jun 2026
Authority reference: PROC/649
FTS notice number: 2026/S 000-019640
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of security equipmentSurveillance and security systems and devices
Delivery area: UKYorkshire & Humber (UKE)London (UKI)
Official registry OCID: ocds-h6vhtk-05f679 Find a Tender

Review and risk notes

Risks: The Bank is expanding its Leeds presence over the next three years.  In support of these changes, the Bank may require the provision of security systems maintenance services at any new site. In light of this, changes may impact the provision of services and there is a risk of modifications to the contract.

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 9 Apr 2026, 12:00 BST
Clarification deadline: 25 Mar 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Submission of complete tender responses must be via the Bank's procurement portal Proactis at this address: supplierlive.proactisp2p.com/Account/Login ↗

Timeline

16 Dec 2025 → 8 Sept 2026 · 9 dates

Planning notice published308 days ago
16 Dec 2025, 11:02 GMT
Next notice expected280 days ago
12 Jan 2026, 23:59 GMT
Tender notice published230 days ago
4 Mar 2026, 16:12 GMT
Clarification questions by209 days ago
25 Mar 2026, 12:00 GMT
Submission deadline194 days ago
9 Apr 2026, 12:00 BST
Award decision expected by126 days ago
15 Jun 2026, 23:59 BST
Assessment summaries sent103 days ago
9 Jul 2026, 00:00 BST
Contract starts49 days ago
1 Sept 2026, 00:00 BST
Latest notice published42 days ago
8 Sept 2026, 14:59 BST

Notice history

10 events · 5 releases on Find a Tender · since 16 Dec 2025

Pipeline notice published
16 Dec 2025, 11:02 GMT
UK1
Tender notice published
4 Mar 2026, 16:12 GMT
UK4
Published value updated to £3,333,333
4 Mar 2026, 16:12 GMT
was £3,333,000
Status changed to active
4 Mar 2026, 16:12 GMT
Deadline published: 9 Apr 2026, 12:00 BST
4 Mar 2026, 16:12 GMT
Tender notice published
4 Mar 2026, 16:34 GMT
UK4
Contract award notice published
9 Jul 2026, 16:36 BST
UK6
Status changed to complete
9 Jul 2026, 16:36 BST
Contract signature expected
30 Jul 2026, 23:59 BST
scheduled
Contract details notice published
8 Sept 2026, 14:59 BST
UK7

Published amendments (1)

Instructions on the requirement to enter into a Non-Disclosure Agreement to access the tender documents added. Interested suppliers should e-mail [email protected] with the reference "PROC/649" within the subject and confirm the signatory name and e-mail address for the Non-disclosure Agreement. This will then be issued via DocuSign.

Routine re-releases (5)

2026-03: 1 release · 4 Mar 2026
2025-12: 1 release · 16 Dec 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £4,163,6561 award exc. VAT

Bids received 1

Contracts signed 1latest 1 Sept 2026

Awarded to	Value	Date	Status
Esotec LimitedSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The contract can be extended a further 2 years.	£4,163,656	9 Jul 2026	Awarded

Contracts

Contract 1 · Esotec LimitedSME
Signed
1 Sept 2026
Value
£4,163,656
Period
1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
Status
active
Extensions
The contract can be extended a further 2 years.
No agreed KPIs: Contract value below £5 million including VAT.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 3 at stage one	0	0	—

Contracting authority & participating public bodies

BANK OF ENGLAND

Contracting authorityPublic authority - central government GB-COH: RC000042 · GB-PPON: PRDB-1113-HPPT Threadneedle Street, London, London, EC2R 8AHContact email

Bidders & participating suppliers

1 commercial party on the notice

ESOTEC LTD.Awarded supplierGB-COH: 10074925GB-PPON: PNLB-5438-HVGL Security House The Summit, Sunbury-On-Thames, South East, TW16 5DBContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 Sept 2026, 14:59 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Jul 2026, 16:36 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Mar 2026, 16:34 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Mar 2026, 16:12 GMT
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender16 Dec 2025, 11:02 GMT