Official UK procurement notice
Security Systems & CCTV Maintenance & Repairs
Authority: North Ayrshire Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionNorth Ayrshire Council requires a replacement contract(s) for the maintenance, monitoring & repair of security systems and the planned inspection, servicing, testing and certification of CCTV systems in various NAC properties including schools, libraries, sheltered housing etc.
The contract term(s) will be for 3 years with an option to extend up to 24 months utilising the SBCC model form contract for the Measured Term Contract (MTC/Scot) 2019 terms and conditions of contract.
- Recurrence: Contract will likely go to tender for renewal once completed in 2029.
CPV: Alarm systems · Alarm-monitoring services · Burglar and fire alarms · Burglar-alarm systems · Emergency lighting equipment · Fire-detection systems · Repair and maintenance services · Repair and maintenance services of firefighting equipment · Security equipment · Surveillance and security systems and devices · Surveillance system
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Security in Non-Domestic PropertiesAwardedRenewal
Security Systems in Non-Domestic Properties – Planned inspection, servicing, Testing and Certification of fire alarms and emergency lighting, intruder alarms, controlled access, disabled refuge, nurse call and panic alarms.
Monitoring of alarm systems via an approved ARC
Reactive and emergency repairs
Defect reporting and costing
Replacement of defective equipment
Guidance on statutory compliance Additional information: NAC will award the contract for 1,127,000.00 GBP based on the estimated quantities evaluated but will reserve the right to spend up to 1,225,000.00 GBP This will be detailed in both the award letter and Contract Notice.
Lot #2CCTV in Non-Domestic PropertiesAwardedRenewal
Lot 2 – CCTV in Non-Domestic Properties
Planned inspection, servicing, Testing and Certification of CCTV systems
Reactive and emergency repairs
Defect reporting and costing
Replacement of defective equipment
Guidance on statutory compliance Additional information: NAC will award the contract for 232,500.00 GBP based on the estimated quantities evaluated but will reserve the right to spend up to 300,000.00 GBP This will be detailed in both the award letter and Contract Notice.
Lot #3Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU’s & Supported Living UnitsAwardedRenewal
Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU’s & Supported Living Units
Planned inspection, servicing, Testing and Certification of fire alarms and emergency lighting and access control systems
Monitoring of alarm systems via an approved ARC
Reactive and emergency repairs
Defect reporting and costing
Replacement of defective equipment
Guidance on statutory compliance Additional information: NAC will award the contract for 191,250.00 GBP based on the estimated quantities evaluated but will reserve the right to spend up to 225,000.00 GBP This will be detailed in both the award letter and Contract Notice.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships
NSI Gold Accreditation for Lots 1 & 3 and NSI Silver Accreditation for Lot 2.
- Economic & financial standing
For Lot 1 - Bidders will be required to have a minimum yearly “specific” turnover of (490,000)GBP for the last 3 years in the business area covered by the contract.
For Lot 2 - Bidders will be required to have a minimum yearly “specific” turnover of (120,000)GBP for the last 3 years in the business area covered by the contract.
For Lot 3 - Bidders will be required to have a minimum yearly “specific” turnover of (90,000)GBP for the last 3 years in the business area covered by the contract.
If applying for all lots bidders will be required to have a minimum yearly “specific” turnover of (700,000)GBP for the last 3 years in the business area covered by the contract.
North Ayrshire Council reserve the right to review the bidder's financial information using company watch financial analytics at tender stage and throughout the life of the contract. If the bidder’s financial health score (H-Score) is 25 or less further information/clarifications will be requested to ensure the equivalent economic and financial standing is adhered too. If this information or the clarifications are not satisfactory, the bidder will be excluded from the tender process.
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior…
- Technical & professional ability
Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process. The minimum project value NAC will accept as an example is GBP 150,000 for Lot 1 and GBP 50,000 for Lots 2 and 3.
Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process.
Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope.
Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms.
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Bidders…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Contract will likely go to tender for renewal once completed in 2029.
- First published
- 18 Apr 2024, 15:30 BST
- Last source update
- 13 Dec 2024, 16:20 GMT
- Award evaluation window
- 20 May 2024 – …
- Authority reference
NAC-5152- FTS notice number
2024/S 000-040332- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045366Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Bidders bidders must have NSI Gold Accreditation for Lots 1 & 3 and NSI Silver Accreditation for Lot 2. Bidders must confirm all operational and supervisory staff that will be directly assigned to the contract have certified asbestos training as detailed in Regulation 10 of the Control of Asbestos Regulations 2012. Please upload the certification in the general attachments area of the technical envelope. Failure to provide the relevant evidence of Asbestos Awareness training will lead to exclusion from the tender process. (SC Ref:785819)
How it was run
Official notice- Submission deadline
- 20 May 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 20 May 2024, 12:00 BST
Timeline
20 May 2024 → 13 Dec 2024 · 3 dates- Submission deadline20 May 2024, 12:00 BST
- Bids opened20 May 2024, 12:00 BST
- Notice published13 Dec 2024, 16:20 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 Dec 2024, 16:20 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Security in Non-Domestic Properties1 award | |||
| Chubb Fire & Security Ltd (Quick Quotes) | £1,127,000 † | — | Awarded |
| Lot 2 · CCTV in Non-Domestic Properties1 award | |||
| King Communications & Security LtdSME | £232,500 † | — | Awarded |
| Lot 3 · Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU’s & Supported Living Units1 award | |||
| King Communications & Security LtdSME | £191,250 † | — | Awarded |
Contracts
Lot 2 - CCTV in Non-Domestic Properties · King Communications & Security LtdSME
- Signed
- 3 Dec 2024
- Value
- £232,500
- Status
- active
Lot 3 – Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU’s & Supported Living Units · King Communications & Security LtdSME
- Signed
- 3 Dec 2024
- Value
- £191,250
- Status
- active
Lot 1 - Security in Non-Domestic Properties · Chubb Fire & Security Ltd (Quick Quotes)
- Signed
- 3 Dec 2024
- Value
- £1,127,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Security in Non-Domestic Properties | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 2 · CCTV in Non-Domestic Properties | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 3 · Fire Alarms & Emergency Lighting, Door Access and disabled refuge within SHU’s & Supported Living Units | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Chubb Fire & Security Ltd (Quick Quotes)Awarded supplier
- King Communications and Security LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.