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Published 9 Apr 2021, 12:25 BST

Official UK procurement notice

Security Equipment · UK public procurement notice

Official notice

Authority: The Organising Committee for the 2022 Birmingham Commonwealth Games Ltd·Consortium: 2 public authorities

6 lotsGoodsCompetitive procedure with negotiationMax 4 lots to bidMax 4 lots per supplier
Sectors: Medical Devices & Pharma (33)Security, fire-fighting, police and defence equipment (35)Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: West Midlands (UKG)
Published estimate£16,084,457total for 6 lots
Submissions closed 10 May 2021awarded 9 Dec 2021
Awarded to Smiths Detection Watford Ltd, RAPISCAN SYSTEMS4 awards
Contract term 1 yr 3 moends 31 Dec 2022 · starts 22 Sept 2021

What is being bought6 lots · detail below

Published requirement description

Security equipment is required for the Birmingham 2022 Commonwealth Games; comprising X-Ray Equipment, Metal Detection Equipment, and Explosive Trace and Detection. The successful suppliers will be responsible for: supply, logistics to/from site; installation & commissioning; training of operator personnel; Games time maintenance and re-calibration (where appropriate); de-mobilisation and return to normality.

CPV: Closed-circuit surveillance system · Closed-circuit television apparatus · Closed-circuit television cameras · Explosives detection system · Fences · Metal detectors · Security equipment · X-ray devices

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£16,084,457 together) · a supplier may bid for at most 4 and win at most 4 of them · same evaluation weights on every lot
Lot #1X-Ray Equipment (Person Items) – Small & Medium X-RayAwarded 1 yr 3 moPublished value£5,286,996

The successful supplier will be responsible for: logistics to/from site; installation & commissioning; training of operator personnel; Games-time maintenance and re-calibration; de-mobilisation of the following items: X-Ray Equipment (Person Items) – Small & Medium X-Ray.

Contract period: 22 Sept 2021 – 31 Dec 2022 (1 yr 3 mo)
Delivery: West Midlands · WEST MIDLANDS (ENGLAND)
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
33111000 X-ray devices
Lot #2Metal Detection Equipment (Walk Through Metal Detectors (WTMD) & Hand-Held Metal Detectors (HHMD)Awarded 1 yr 3 moPublished value£943,305

The successful supplier will be responsible for: logistics to/from site; installation & commissioning; training of operator personnel; Games-time maintenance and re-calibration; de-mobilisation of the following items: Metal Detection Equipment (Walk Through Metal Detectors (WTMD) & Hand-Held Metal Detectors (HHMD).

Contract period: 22 Sept 2021 – 31 Dec 2022 (1 yr 3 mo)
Delivery: West Midlands · WEST MIDLANDS (ENGLAND)
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
35124000 Metal detectors
Lot #3Explosive Trace and Detection Equipment (ETD)Awarded 1 yr 3 moPublished value£106,040

The successful supplier will be responsible for: logistics to/from site; installation & commissioning; training of operator personnel; Games-time maintenance and re-calibration; de-mobilisation of the following items: Explosive Trace and Detection Equipment (ETD).

Contract period: 22 Sept 2021 – 31 Dec 2022 (1 yr 3 mo)
Delivery: West Midlands · WEST MIDLANDS (ENGLAND)
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
38546000 Explosives detection system
Lot #4CCTV – Temporary, fixed systems & Mobile Deployment SystemsCancelled 1 yr 3 moPublished value£4,435,523

The Birmingham 2022 Organising Committee has made the decision to discontinue the current procurement for Security Equipment: Lot 4 - CCTV – Temporary, fixed systems & Mobile Deployment Systems.

Rationale: Since the ITT was issued there has been an increase in the scope of work and quantity requirements.

Moving forward: The OC will publish a new Contract Notice to commence a new Procurement exercise.

Contract period: 22 Sept 2021 – 31 Dec 2022 (1 yr 3 mo)
Delivery: West Midlands · WEST MIDLANDS (ENGLAND)
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
32231000 Closed-circuit television apparatus32234000 Closed-circuit television cameras32235000 Closed-circuit surveillance system
Lot #5X-Ray Equipment (Goods and Vehicles) Pallet X-RaysAwarded 1 yr 3 moPublished value£543,092

The successful supplier will be responsible for: logistics to/from site; installation & commissioning; training of operator personnel; Games-time maintenance and re-calibration; de-mobilisation of the following items: X-Ray Equipment (Goods and Vehicles) Pallet X-Rays.

Contract period: 22 Sept 2021 – 31 Dec 2022 (1 yr 3 mo)
Delivery: West Midlands · WEST MIDLANDS (ENGLAND)
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
33111000 X-ray devices
Lot #6Security Rated Fencing 1 yr 3 moPublished value£4,769,501

Providers may be responsible for: logistics to/from site; installation & commissioning; training of operator personnel; Games-time maintenance and re-calibration; de-mobilisation of the following items: Security Rated Fencing.

The estimated value is the maximum contract value based on current estimates and due to a level of uncertainty around some of the requirements is not a guarantee of the level of business that will be generated. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/7RR9PT944P ↗

Contract period: 22 Sept 2021 – 31 Dec 2022 (1 yr 3 mo)
Delivery: West Midlands · WEST MIDLANDS (ENGLAND)
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
34928200 Fences

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality: 50%
  • Commercial: 50%
Published award criteria (2)
  • Quality: 50
  • Commercial: 50
Lot distribution rule: Tenderers are able to bid for as many or as few of the 6 Lots as they choose except for the following multi-lot bidding exclusions: - Tenderers bidding for any of: Lot 1, Lot 2 or Lot 5 will not be allowed to bid for any of: Lot 4 or Lot 6. Tenderers bidding for any of: Lot 4 or Lot 6 will not be allowed to bid for any of: Lot 1, Lot 2 or Lot 5.
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Apr 2021, 12:25 BST
Last source update
10 Dec 2021, 18:14 GMT
Authority reference
PRO.SEC.002
FTS notice number
2021/S 000-030875
Classification (CPV)
Closed-circuit surveillance systemClosed-circuit television apparatusClosed-circuit television camerasExplosives detection systemFencesMetal detectorsSecurity equipmentX-ray devices
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02a43e Find a Tender

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=650137929 GO Reference: GO-20211210-PRO-19374598

How it was run

Official notice
Submission deadline
10 May 2021, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
120 days from the deadline

Timeline

10 May 2021 → 10 Dec 2021 · 4 dates
  1. Submission deadline
    10 May 2021, 12:00 BST
  2. Invitations to tender expected
    26 May 2021, 00:00 BST
  3. Contract starts
    22 Sept 2021, 00:00 BST
  4. Notice published
    10 Dec 2021, 18:14 GMT

Notice history

3 events · 3 releases on Find a Tender · since 20 Nov 2021
  1. Status changed to cancelled
    20 Nov 2021, 09:14 GMT
  2. Status changed to complete
    10 Dec 2021, 18:14 GMT
  3. Buyer details updated
    10 Dec 2021, 18:14 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £2,307,7704 contracts exc. VAT
Bids received 6
Contracts signed 4latest 9 Dec 2021
Awarded toValueDateStatus
Lot 1 · X-Ray Equipment (Person Items) – Small & Medium X-Ray1 award
Smiths Detection Watford Ltd£1,641,159 †—Awarded
Lot 2 · Metal Detection Equipment (Walk Through Metal Detectors (WTMD) & Hand-Held Metal Detectors (HHMD)1 award
RAPISCAN SYSTEMS£256,663 †—Awarded
Lot 3 · Explosive Trace and Detection Equipment (ETD)1 award
Smiths Detection Watford Ltd£48,265 †—Awarded
Lot 5 · X-Ray Equipment (Goods and Vehicles) Pallet X-Rays1 award
RAPISCAN SYSTEMS£361,683 †—Awarded

1 further award records carry no date or value.

Contracts

  • Lot 2 - Metal Detection Equipment (Walk Through Metal Detectors (WTMD) & Hand-Held Metal Detectors (HHMD) · RAPISCAN SYSTEMS

    Signed
    9 Dec 2021
    Value
    £256,663
    Period
    … – 31 Dec 2022
    Status
    active

  • Lot 5 - X-Ray Equipment (Goods and Vehicles) Pallet X-Rays · RAPISCAN SYSTEMS

    Signed
    9 Dec 2021
    Value
    £361,683
    Period
    … – 31 Dec 2022
    Status
    active

  • Lot 1 – X-Ray Equipment (Person Items) – Small & Medium X-Ray · Smiths Detection Watford Ltd

    Signed
    26 Nov 2021
    Value
    £1,641,159
    Period
    … – 31 Dec 2022
    Status
    active

  • Lot 3 - Explosive Trace and Detection Equipment (ETD) · Smiths Detection Watford Ltd

    Signed
    26 Nov 2021
    Value
    £48,265
    Period
    … – 31 Dec 2022
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · X-Ray Equipment (Person Items) – Small & Medium X-Ray2bids———
2 · Metal Detection Equipment (Walk Through Metal Detectors (WTMD) & Hand-Held Metal Detectors (HHMD)1bids———
3 · Explosive Trace and Detection Equipment (ETD)2bids———
5 · X-Ray Equipment (Goods and Vehicles) Pallet X-Rays1bids———

Contracting authority & participating public bodies

2 public bodies on the notice

The Organising Committee for the 2022 Birmingham Commonwealth Games Ltd

Contracting authorityBody governed by public lawRecreation, culture and religion 11120160 One Brindley Place, Birmingham, West Midlands, B1 2JBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria