Official UK procurement notice
School Cleaning Contract - Thinking Schools Academy Trust
Authority: Thinking Schools Academy Trust (Education)
What is being bought3 lots · detail below
Published requirement descriptionThe Thinking Schools Academy Trust is inviting suitably qualified and experienced organisations to tender for the cleaning contracts at all but one of its current schools, with potential for that and other schools to be included into the contract, during the term, inclusive of any extensions.
Cleaning is generally over 39 weeks per year during term time with an additional 20 days outside of term time. There are exceptions and some schools have cleaning services over 51 weeks of the year (Christmas week is excluded), so that specific areas, such as offices and letting areas, are consistently cleaned outside of term time.
There are three Lots, split geographically (South East, South Central and South West) and tenderers may bid for one or more Lots, up to and including all three.
The Contracts are for 3 years, with potential for 2 x 12-month extensions, subject to meeting the performance criteria, as laid down in the contract documents.
A contract will be awarded for each Lot.
CPV: Cleaning services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£7,394,665 together) · evaluation weights differ by lotLot #1School Cleaning Contract (TSAT) South EastRenewal South EastPublished value£4,390,000
The Thinking Schools Academy Trust is inviting suitably qualified and experienced organisations to tender for the cleaning contract, at all but one of its current schools, in Kent.
There is potential for that and other schools to be included into the contract, during the term, inclusive of any extensions.
Cleaning is generally over 39 weeks per year, during term time with an additional 20 days outside of term time. There are exceptions and some schools have cleaning services over 51 weeks of the year (Christmas week is excluded), so that specific areas, such as offices and letting areas, are consistently cleaned outside of term time.
There are currently four primary and five secondary schools in the Kent area of the Trust, with all but one being situated within the Medway area. The other is in Deal. Eight of the schools are included in this tender exercise.
Lot #2School Cleaning Contract (TSAT) South CentralRenewal South EastPublished value£1,837,000
The Thinking Schools Academy Trust is inviting suitably qualified and experienced organisations to tender for the cleaning contract, covering all of its schools in Portsmouth.
There is potential for other schools to be included into the contract, during the term, inclusive of any extensions, as new schools join the Trust.
Cleaning is generally over 39 weeks per year, during term time with an additional 20 days outside of term time. There are exceptions and some schools have cleaning services over 51 weeks of the year (Christmas week is excluded), so that specific areas, such as offices and letting areas, are consistently cleaned outside of term time.
There are currently six primary and one secondary school in the Portsmouth area of the Trust.
Lot #3School Cleaning Contract (TSAT) South WestRenewal South WestPublished value£1,167,665
The Thinking Schools Academy Trust is inviting suitably qualified and experienced organisations to tender for the cleaning contract, covering all of its schools in Devon.
There is potential for other schools to be included into the contract, during the term, inclusive of any extensions, as new schools join the Trust.
Cleaning is generally over 39 weeks per year, during term time with an additional 20 days outside of term time. There are exceptions and some schools have cleaning services over 51 weeks of the year (Christmas week is excluded), so that specific areas, such as offices and letting areas, are consistently cleaned outside of term time.
There are currently three secondary and one primary school in the Devon area of the Trust. However, the Bay Educational Trust, which has 3 schools in the Paignton area, is seeking to join the Trust on contract commencement date.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · School Cleaning Contract (TSAT) South East | 55% | 40% | 5% | |
| 2 · School Cleaning Contract (TSAT) South Central | 55% | 40% | 5% | |
| 3 · School Cleaning Contract (TSAT) South West | 55% | 40% | 5% |
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Jan 2023, 12:09 GMT
- Last source update
- 26 Jan 2023, 12:09 GMT
- Award evaluation window
- 31 Mar 2023 – …
- FTS notice number
2023/S 000-002406- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039aceFind a Tender
- Performance terms
As per the contract documents, including the specified Key Performance Indicators (KPI's)
- Review procedure
Any review requests must be made within the Alcatel standstill period
Publisher note: The Trust considers that the Contracts may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement exercise. The Trust reserves the right not to award any or all of the contracts and reserves the right to terminate the procurement process at any time. Should this happen then the Trust will not be liable for any costs incurred, by an Organisation, who was intending to bid for one of the contracts. All information and contract documents can be found on the My Tender website (www.mytenders.co.uk) or a direct link to the Trusts opportunities can be found at https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43148. All clarifications and submissions must be made electronically, through the My Tender portal. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228425. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:228425)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43148 ↗
- Submission deadline
- 31 Mar 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 31 Mar 2023, 13:00 BST
Timeline
26 Jan 2023 → 1 Sept 2023 · 5 dates- Notice published26 Jan 2023, 12:09 GMT
- Submission deadline31 Mar 2023, 12:00 BST
- Bids opened31 Mar 2023, 13:00 BST
- Bids must remain valid until25 Jul 2023, 23:59 BST
- Contract starts1 Sept 2023, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria