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Published 22 Mar 2022, 09:37 GMT

Official UK procurement notice

SCC APC Environment, Transport and Infrastructure (ETI) Asset and Works Management

Official notice

Authority: Surrey County Council (Local council)

GoodsOpen procedureSME suitable
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38)Industrial machinery (42)Software Packages & ERP (48)
+4 moreRepair & Maintenance (50)Postal and telecommunications services (64)IT Services & Software (72)Cleaning & Environmental Services (90)
 Delivery: South East (UKJ2)
Published estimate£11,000,000exc. VAT34.8% below published estimate
Submissions closed 21 Apr 2022awarded 31 Aug 2022
Awarded to Brightly Software Limited

What is being bought

Published requirement description

This tender is to procure computer systems that provide functional requirements to support

the activities undertaken by the Environment, Transport & Infrastructure (ETI) Directorate.

Many of these functions the system will be used for are statutory requirements for this

service.

It has been identified that it is necessary to replace the current system we use provided by

WSP, WSP Works Management System (hereafter called WSP WMS). Procurement of this

new system will deliver all necessary functionalities to replace the outgoing WSP WMS

system from April 27th 2023 and will ensure adequate scalability and futureproofing to

adapt to future changes to H&T & ETI requirements. The timeline of this project will ensure

that the solutions being procured are tested and aligned in time for the start of second year

of contract with Ringway (Highways Maintenance contract).

The scope of this project is broader than just to replace the functionality provided by WSP

WMS and includes functionality currently provided by other systems that would be brought

under one system where possible. It requires the procured system meet functional

requirements under following headings:

Customer Services

Asset Management

Works Management

Defect Management

Mobile Working

Routine Maintenance

Street Works

Claims & Payments

Reporting & Data

Integrations

CPV: Electronic information services · Electronic message and information services · Environmental information systems · Geographic information systems (GIS or equivalent) · Information systems · Information systems and servers · Information systems or technology planning services · Information systems or technology strategic review and planning services · Information systems or technology strategic review services · Information technology requirements review services · Information technology services · Information-processing equipment · +5 more

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: South East
Extensions: Contract can be renewed up to 3 times by 5 years (15 years).Variant bids: not allowed
38221000 Geographic information systems (GIS or equivalent)42965000 Information-processing equipment48800000 Information systems and servers48810000 Information systems50312600 Maintenance and repair of information technology equipment50312610 Maintenance of information technology equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality: 70
  • Cost: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Mar 2022, 09:37 GMT
Last source update
10 Nov 2022, 14:48 GMT
Award evaluation window
20 Apr 2022 – …
Authority reference
DN1336
FTS notice number
2022/S 000-031859
Classification (CPV)
Electronic information servicesElectronic message and information servicesEnvironmental information systemsGeographic information systems (GIS or equivalent)Information systemsInformation systems and serversInformation systems or technology planning servicesInformation systems or technology strategic review and planning servicesInformation systems or technology strategic review servicesInformation technology requirements review services
+7 moreInformation technology servicesInformation-processing equipment
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-03247c Find a Tender
Contract terms
Performance terms

As set out in the ITT documents.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
21 Apr 2022, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
20 Apr 2022, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

20 Apr 2022 → 10 Nov 2022 · 3 dates
  1. Bids opened
    20 Apr 2022, 10:00 BST
  2. Submission deadline
    21 Apr 2022, 17:00 BST
  3. Notice published
    10 Nov 2022, 14:48 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Nov 2022, 14:48 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £7,170,9621 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 31 Aug 2022
Awarded toValueDateStatus
Brightly Software Limited £7,170,962 †—Awarded

Contracts

  • SCC APC Environment, Transport and Infrastructure (ETI) Asset and Works Management · Brightly Software Limited

    Signed
    31 Aug 2022
    Value
    £7,170,962
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

Surrey County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 11 Cockshot Hill, Reigate, South East, RH2 8EFContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court Of England and Wales- High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Brightly Software LimitedAwarded supplier Central House Unit C, Compass Centre North, Chatham Maritime, Chatham, South East, ME4 4YG

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria