Official UK procurement notice
Roofing Services - including Planned Preventative Maintenance, Roof replacements or Reactive Maintenance Works
Authority: University of Leeds (Education)
What is being bought
Published requirement descriptionThis invitation to tender is issued by North Eastern Universities Purchasing Consortium ("NEUPC") for the establishment of a framework agreement for the provision of a range of Roofing Services that will be available to all members of NEUPC, NWUPC and SUPC, where their buildings are situated within the serviced regions.
Lot 1 - Planned Preventive Maintenance Works
PPM core services will include, but are not limited to:
•Installing roof coverings
•Repairing and maintaining roof coverings
- these can consist of materials such as slate and clay tiles, felt and mastic asphalt, thermoset membrane, thermoplastic, fibreglass, bitumen, metallic and synthetic sheet and any other (new/sustainable) certified materials available in the market.
•Treating roofs with spray paint, industrial coating and asphalt
•Applying roof sealer compounds and cleaning existing roofing materials
•Installing spouts, duct work, capping and drainage on roofs
•Gutter repairs, maintenance and cleaning
•Fascias and Soffit repairs, maintenance, cleaning and replacement
•Chimney repointing and repairs
•Pointing/Re-pointing
•Insulation Works
•Concrete repairs
•Leadwork and flashing
•Principal Contractor for any subcontracted services such as scaffolding, MEWPs, etc.
Non-mandatory (Supplementary) Services
Bidders will be allowed to offer some or all of the following non-mandatory services to clients by declaring in their submission they are willing, able and resourced to do so within the region(s) they are bidding for without omission. Failure to offer these non-mandatory services will not prejudice their ability to be successful for Lot 1.
•Condition Surveys
•Installation of new roofs or full/part replacement of existing roofs and associated works)
For New/Replacement Roofs only, bidders will be required to satisfy NEUPC’s minimum requirements by submitting case study evidence. This evidence will be reviewed by NEUPC but will not be subject to a scored assessment.
Any Lot 1 PPM successful supplier that satisfies the minimum requirements will be approved by NEUPC to offer clients these services, however it will be at the discretion of the client whether to approach the supplier for these services based on their own assessment of the minimum evidence submitted and any other minimum requirements they may request.
•Principal Contractor
A principal roofing contractor will oversee and manage the construction phase of a project, coordinating all roofing work and ensuring CDM regulations and health and safety standards are met. They are responsible for planning, managing, and coordinating the project, and they appoint and oversee subcontractors to complete various parts of the work. There is typically only one principal contractor for a project at any given time.
•Solar PV Panel Cleaning
•Roof glazing installation and maintenance
•Roof cleaning
•Ice/snow removal
Solar PV panel installation and maintenance is out of scope.
Lot 2 - Reactive Repair and Maintenance Services:
There will be a particular focus on the awarded Suppliers ability to achieve a reactive emergency call out response time of 2 hours for members within the geographical region(s) that are bid for.
Responsive Repair Services will include reactive/emergency services such as, but not limited to:
•Repairing roof coverings
- these can consist of materials such as slate and clay tiles, felt and mastic asphalt, thermoset membrane, thermoplastic, fibreglass, bitumen, metallic and synthetic sheet and any other (new/sustainable) certified materials available in the market.
•Treating roofs with spray paint, industrial coating and asphalt to make good/safe
•Applying roof sealer compounds and cleaning existing roofing materials to make good/safe
•Gutter cleaning or repair to return to full function and/or make good/safe
•Fascias and Soffit replacement or repair to return to full function and/or make good/safe
•Chimney repointing and repairs to make good/safe
•Pointing/Re-pointing to make good/safe
•Concrete repairs to make good/safe
•Insulation works to make good/safe
•Leadwork and flashing to make good/safe
•Principal Contractor for any subcontracted services such as scaffolding, MEWPs, etc.
Non-mandatory (Supplementary) Services
Bidders will be allowed to offer some or all of the following non-mandatory services to clients by declaring in their submission they are willing, able and resourced to do so within the region(s) they are bidding for without omission. Failure to offer these non-mandatory services will not prejudice their ability to be successful for Lot 2.
•Solar PV Panel Cleaning
•Roof glazing repairs to make good/safe
•Emergency Roof cleaning to make safe
•Emergency Ice/snow removal to make safe
Solar PV panel installation and maintenance is out of scope.
NEUPC has duly considered the use of Lots in this framework and has provided the details of the proposed Lots below.
The Lots and the procurement process is considered suitable for Small to Medium Enterprises (SMEs) and Voluntary, community and social enterprises (VCSEs) to bid for.
The coverage of each Lot will be broken down into the following serviced regions, with suppliers able to bid for some or all regions providing that all areas within the region can be comprehensively serviced.
North-East
North West
Yorkshire & Humber
East Midlands
West Midlands
Northern Ireland
These regions will be broken down in greater detail in the tender documents and be clarified during the Preliminary Market Engagement Session.
The intention is to appoint a maximum of 4 Suppliers per Lot, per Region.
The opportunity will be published on the NEUPC Procurement Portal (Portal) . To ensure you can easily access the tender documents, we recommend creating an account on the Portal beforehand. You can create an account at: neupc.delta-esourcing.com ↗
Tender documentation is estimated to be published mid-January 2026 and no documentation will be available before the publication date.
Suppliers are advised to register and complete the relevant stages on the Central Digital Platform (CDP) if they wish to participate in and bid for this framework.
How to register on the CDP can be found at: www.gov.uk/government/publicati… ↗
Suppliers should be aware that registration(s) could be a prolonged process. Tender submission deadlines cannot be extended to allow for late supplier registrations to the Portal or CDP.
IMPORTANT - Every effort has been made to ensure the accuracy of the information in this notice and is based on the latest information available at this time. However, all information provided in this notice may be subject to change prior to publishing the Tender Notice. Any change(s) will be clearly identified in the Tender Notice
To view this notice, please click here:
CPV: Bituminous roof-covering work · Metal roof-covering work · Roof · Roof frames · Roof maintenance work · Roof repair · Roof repair and maintenance work · Roof supports · Roof trusses · Roof works and other special trade construction works · Roof-covering and roof-painting work · Roof-covering work · +7 more
How this framework works
From the published notice- Framework period
- 3 yrs · up to 4 yrs from 4 May 2026
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Roofing Services - including Planned Preventative Maintenance, Roof…” is a framework: the contest is a place on its panel, not a single contract.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How University of Leeds buys Roof works and other special trade construction works (CPV 4526), and who usually turns up
University of Leeds’s own published record, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Roof works and other special trade construction works (CPV 4526) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Yorkshire and the Humber (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Yorkshire and the Humber.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 118 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid14% / 8%
2–37% / 19%
4–664% / 46%
7+14% / 27%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4526Published estimate£32m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 26 past lots.
A forecast, not a list of bidders.
1 bid8%
2–319%
4–646%
7+27%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Dec 2025, 16:05 GMT
- Last source update
- 8 Dec 2025, 16:05 GMT
- Authority reference
EFM2055NE- FTS notice number
2025/S 000-080755- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05f113Find a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
8 Dec 2025 → 4 May 2026 · 4 dates- Planning notice published317 days ago8 Dec 2025, 16:05 GMT
- Market engagement309 days ago16 Dec 2025, 23:59 GMT
NEUPC Ltd wish to conduct preliminary market engagement (PME) with relevant and technically capable suppliers to help inform the development of our approach to this framework solution, prior to preparing and issuing tender documents in January. Tender documents are not yet available.
The PME session will take place on Monday 15th DECEMBER at 10.30am, via Teams and last approximately one hour. Some potential customers may also attend the session.
If you'd like to participate, please email JON LISLE on [email protected] using EFM2055 in the subject heading. You will be sent a Teams link by close of play on Thursday 11th so please block out the above date/time in your diary in the meantime.
We would welcome your attendance to the session so we can share our approach with you and also hear your expert feedback.
It is anticipated that suppliers taking part in the PME will not be put at an unfair advantage when bidding for this framework. For the avoidance of doubt, those not participating in the PME will still be able to tender for the framework and it will not mean they are excluded from tendering.
A record of the information shared and received as part of the PME will be kept ensuring that the information gathered is considered in the procurement. An anonymised summary of the information/outcomes will also be shared with other parties and used to help ensure that participating suppliers are not unfairly advantaged.
Suppliers participating in this PME will not automatically receive either an Invitation to Tender, or a place on any framework agreement which may be awarded following an Invitation to Tender.
In the meantime, Suppliers are advised to register and complete the relevant stages on the Central Digital Platform (CDP) if they wish to participate in and bid for this framework.
Suppliers should be aware that CDP registration could be a prolonged process. Tender submission deadlines cannot be extended to allow for late supplier registrations to the CDP.
How to register on the CDP can be found using the following link:
www.gov.uk/government/publicati… ↗
and-first-administrator-on-find-a-tender-in-three-easy-steps-html
- Tender notice expected282 days ago12 Jan 2026, 23:59 GMT
- Contract starts171 days ago4 May 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published8 Dec 2025, 16:05 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender