Official UK procurement notice
Roofing Services - including Planned Preventative Maintenance, Roof replacements or Reactive Maintenance Works
Authority: University of Leeds (Education)
What is being bought2 lots · detail below
Published requirement descriptionThis invitation to tender is issued by North Eastern Universities Purchasing Consortium ("NEUPC") for the establishment of a framework agreement for the provision of a range of Roofing Services that will be available to all members of NEUPC, NWUPC and SUPC, where their buildings are situated within the serviced regions.
The main services will include;
LOT 1 - Planned, Preventative Maintenance Works (including the optional provision of new roof installations or full/partial roof replacement works) and;
LOT 2 - Reactive Repair & Maintenance Works.
NEUPC has duly considered the use of Lots in this framework and has provided the details of the proposed Lots below.
The Lots and the procurement process is considered suitable for Small to Medium Enterprises (SMEs) and Voluntary, community and social enterprises (VCSEs) to bid for.
The coverage of each Lot will be broken down into the following serviced regions, with suppliers able to bid for some or all regions providing that all areas within the region can be comprehensively serviced.
North-East
North West
Yorkshire & Humber
East Midlands
West Midlands
Northern Ireland
These regions will be broken down in greater detail in the tender documents and be clarified during the Preliminary Market Engagement Session.
The intention is to appoint a maximum of 4 Suppliers per Lot, per Region.
The opportunity will be published on the NEUPC Procurement Portal (Portal). To ensure you can easily access the tender documents, we recommend creating an account on the Portal beforehand. You can create an account at: neupc.delta-esourcing.com ↗
Tender documentation is estimated to be published mid-January 2026 and no documentation will be available before the publication date.
Suppliers are advised to register and complete the relevant stages on the Central Digital Platform (CDP) if they wish to participate in and bid for this framework.
How to register on the CDP can be found at: www.gov.uk/government/publicati… ↗
Suppliers should be aware that registration(s) could be a prolonged process. Tender submission deadlines cannot be extended to allow for late supplier registrations to the Portal or CDP.
IMPORTANT - Every effort has been made to ensure the accuracy of the information in this notice and is based on the latest information available at this time. However, all information provided in this notice may be subject to change prior to publishing the Tender Notice. Any change(s) will be clearly identified in the Tender Notice.
To view this notice, please click here:
CPV: Bituminous roof-covering work · Cement roof-coating work · Metal roof-covering work · Roof · Roof insulation work · Roof maintenance work · Roof repair · Roof repair and maintenance work · Roof works and other special trade construction works · Roof-covering and roof-painting work · Roof-covering work · Roof-painting and other coating work · +5 more
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 3 yrs · up to 4 yrs from 4 May 2026
- Scheme runs until
- 3 May 2030
- Buyer regions
- UK, UKC, UKD, UKF, UKG, UKN
- Supplier levy on call-offs (max %)
- 1% of call-off value
Who may buy through it
NEUPC - North East Universities Procurement Consortium - www.neupc.ac.uk ↗
NWUPC - North West Universities Procurement Consortium - www.nwupc.ac.uk ↗
SUPC - Southern Universities Procurement Consortium - www.supc.ac.uk ↗
Published description of the framework
The framework tendered rates and percentages are capped at any one time. Whilst they cannot be exceeded under a direct award/Mini tender exercise the Contractor can choose to reduce their rates during a direct award/competitive exercise subject to the contractors commercial decision, economies of scale/aggregation of materials, etc.
Customers can choose from the following call off methods to award a contract.
•Direct award to the ‘top ranked’ Contractor in their region or subsequent/next top ranked should the previous top ranked Contractor reject the opportunity
•Mini Tender - Re-opening competition between all Contractors within their region.
•Direct award to any Contractor subject to a Customers justified internal business case.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Planned, Preventative Maintenance WorksPlannedRenewalPublished value£22,000,000
The PPM core services will include, but are not limited to:
•Installing roof coverings
•Repairing and maintaining roof coverings
- these can consist of materials such as slate and clay tiles, felt and mastic asphalt, thermoset membrane, thermoplastic, fibreglass, bitumen, metallic and synthetic sheet and any other (new/sustainable) certified materials available in the market.
•Treating roofs with spray paint, industrial coating and asphalt
•Applying roof sealer compounds and cleaning existing roofing materials
•Installing spouts, duct work, capping and drainage on roofs
•Gutter repairs, maintenance and cleaning
•Fascias and Soffit repairs, maintenance, cleaning and replacement
•Chimney repointing and repairs
•Pointing
•Concrete repairs and works
•Insulation works
•Leadwork and flashing
•Principal Contractor for any subcontracted services such as scaffolding, MEWPs, etc.
Non-mandatory (Supplementary) Services
Bidders will be allowed to offer some or all of the following non-mandatory services to clients by declaring in their submission they are willing, able and resourced to do so within the region(s) they are bidding for without omission. Failure to offer these non-mandatory services will not prejudice their ability to be successful for Lot 1.
•Condition Surveys
•Installation of new roofs or full/part replacement of existing roofs and associated works)
For New/Replacement Roofs only, bidders will be required to satisfy NEUPC’s minimum requirements by submitting case study evidence. This evidence will be reviewed by NEUPC but will not be subject to a scored assessment.
Any Lot 1 PPM successful supplier that satisfies the minimum requirements will be approved by NEUPC to offer clients these services, however it will be at the discretion of the client whether to approach the supplier for these services based on their own assessment of the minimum evidence submitted and any other minimum requirements they may request.
•Principal Contractor
A principal roofing contractor will oversee and manage the construction phase of a project, coordinating all roofing work and ensuring CDM regulations and health and safety standards are met. They are responsible for planning, managing, and coordinating the project, and they appoint and oversee subcontractors to complete various parts of the work. There is typically only one principal contractor for a project at any given time.
•Solar PV Panel Cleaning
•Roof glazing/rooflight installation and maintenance
•Roof cleaning
•Ice/snow removal
Solar PV panel installation and maintenance is out of scope.
Lot #2Reactive Repair and Maintenance WorksPlannedRenewalPublished value£10,000,000
There will be a particular focus on the awarded Suppliers ability to achieve a reactive emergency call out response time of 2 hours for members within the geographical region(s) they are bidding for.
The Responsive Repair and Maintenance works will include reactive/emergency services such as, but not limited to:
•Repairing roof coverings
- these can consist of materials such as slate and clay tiles, felt and mastic asphalt, thermoset membrane, thermoplastic, fibreglass, bitumen, metallic and synthetic sheet and any other (new/sustainable) certified materials available in the market.
•Treating roofs with spray paint, industrial coating and asphalt to make good/safe
•Applying roof sealer compounds and cleaning existing roofing materials to make good/safe
•Gutter cleaning or repair to return to full function and/or make good/safe
•Fascias and Soffit replacement or repair to return to full function and/or make good/safe
•Chimney repointing and repairs to make good/safe
•Pointing to make good/safe
•Concrete repairs to make good/safe
•Insulation works to make good/safe
•Leadwork and flashing to make good/safe
•Principal Contractor for any subcontracted services such as scaffolding, MEWPs, etc.
Non-mandatory (Supplementary) Services
Bidders will be allowed to offer some or all of the following non-mandatory services to clients by declaring in their submission they are willing, able and resourced to do so within the region(s) they are bidding for without omission. Failure to offer these non-mandatory services will not prejudice their ability to be successful for Lot 2.
•Solar PV Panel Cleaning
•Roof glazing/rooflight repairs to make good/safe
•Emergency Roof cleaning to make safe
•Emergency Ice/snow removal to make safe
Solar PV panel installation and maintenance is out of scope of this framework.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 1: 60%
- Criterion 2: 40%
Published award criteria (2)
- Criterion 1
- Criterion 2
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Roofing Services - including Planned Preventative Maintenance, Roof…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How University of Leeds buys Roof works and other special trade construction works (CPV 4526), and who usually turns up
University of Leeds’s published record next to the market for the same work. Compared with other frameworks and DPS only. Whole-market view: Roof works and other special trade construction works (CPV 4526) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Yorkshire and the Humber (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 118 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid14% / 0%
2–37% / 30%
4–664% / 35%
7+14% / 35%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Planned, Preventative Maintenance WorksCPV 4526Published estimate£22m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 23 past lots.
A forecast, not a list of bidders.
1 bid0%
2–330%
4–635%
7+35%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
Lot #2Reactive Repair and Maintenance WorksCPV 4526Published estimate£10m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 23 past lots.
A forecast, not a list of bidders.
1 bid0%
2–330%
4–635%
7+35%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- NEUPC - North East Universities Procurement Consortium - www.neupc.ac.uk NWUPC - North West Universities Procurement Consortium - www.nwupc.ac.uk SUPC - Southern Universities Procurement Consortium - www.supc.ac.uk · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Dec 2025, 16:05 GMT
- Last source update
- 8 Dec 2025, 16:05 GMT
- Award evaluation window
- Submission end – 7 Apr 2026
- Authority reference
EFM2055NE- FTS notice number
2025/S 000-080754- Latest notice
- Planned procurement notice (UK3)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05f112Find a Tender
How it was run
Official notice- Appointment period ends
- 16 Feb 2026, 23:59 GMT
- Clarification deadline
- 9 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 1% of call-off value
Timeline
8 Dec 2025 → 4 May 2026 · 6 dates- Planning notice published319 days ago8 Dec 2025, 16:05 GMT
- Tender notice expected284 days ago12 Jan 2026, 23:59 GMT
- Clarification questions by256 days ago9 Feb 2026, 12:00 GMT
- Admission / appointment period ends249 days ago · period end, not a bid countdown16 Feb 2026, 23:59 GMT
- Award decision expected by199 days ago7 Apr 2026, 23:59 BST
- Contract starts173 days ago4 May 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Planned procurement notice published8 Dec 2025, 16:05 GMTUK3
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Planned procurement notice Planned procurement notice on Find a Tender