Official UK procurement notice
Refurbishment and Repairs to Vacant Properties (Voids)
Authority: Swindon Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThis contract award is for the refurbishment, maintenance, repair and/ or improvements of voids housing stock for Swindon Borough Council. Works under the contract will range from minor repairs to major capital works requiring full property renovation.
- Recurrence: Prior to conclusion of the contract term.
CPV: Building surveying services · Construction work · Domestic appliances · Environmental decontamination services · Fitted kitchens · Mechanical and electrical engineering services · Repair and maintenance services · Roofing materials · Solar panels · Tools, locks, keys, hinges, fasteners, chain and springs
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£17,787,418 together) · win at most 1 of them · same evaluation weights on every lotLot #1Provision of the services described above to properties in north (excluding Stratton…AwardedPublished value£9,249,458
Provision of the services described above to properties in north (excluding Stratton area) and west Swindon (SN5 postcode). Approximately 4,602 in-scope properties are located in the Lot 1 area, and the Council estimates that approximately 200 to 250 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 1 over four years is £9,249,458, based on estimated values of £1.7m to £2.4m per year.
The works may include and not be limited to:
- General property repairs and upgrades requiring all trades and professions to internal and external parts of the property, including outbuildings and garden landscaping requirements,
- Bathroom or kitchen servicing,
- Bathroom or kitchen replacements,
- Heating and electrical installations, remedial works and upgrades to include repair, maintenance or replacement of Solar PV panels and related systems and EV charging points. Provision of statutory and compliancy documentation,
- Plastering works,
- Groundworks,
- Thermal upgrades,
- UPVC/aluminium glazing and door repair or replacements as required,
- Carpentry work to include internal door and internal FD30 replacements,
- Roofing works, rainwater goods, fascias, soffits,
- Full or part re-decoration,
- Minor structural works, remedial repairs and making good,
- Fire damage to properties, this can vary from simple minor repairs, making good, to much more extensive and intrusive works,
- Provision of various flooring types i.e. carpets, Polysafe/Altromarine or equivalent and approved non-slip vinyl floor coverings as required,
- Surveying properties and providing recommendations of works required,
- Property clearance and garden clearance including disposal,
- Provision of environmental cleans, needle sweeps and pest control where required,
- Provision of specialist damp treatment work,
- Provision of welfare adaptations where necessary,
- Clearance and thorough clean of property before return of keys,
- refurbishment works to properties purchased by Swindon Borough Council on the open-market to add to the Council’s housing stock to ensure these meet the necessary standards to enable letting by the Council.
Lot #2Provision of the services described above to properties in south Swindon and the…AwardedPublished value£8,537,960
Provision of the services described above to properties in south Swindon and the Stratton area.
Approximately 4,195 in-scope properties are located in the Lot 2 area, and the Council estimates that approximately 187 to 230 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 2 over four years is £8.537,961, based on estimated values of £1.6m to £2.2m per year.
The works may include and not be limited to:
- General property repairs and upgrades requiring all trades and professions to internal and external parts of the property, including outbuildings and garden landscaping requirements,
- Bathroom or kitchen servicing,
- Bathroom or kitchen replacements,
- Heating and electrical installations, remedial works and upgrades to include repair, maintenance or replacement of Solar PV panels and related systems and EV charging points. Provision of statutory and compliancy documentation,
- Plastering works,
- Groundworks,
- Thermal upgrades,
- UPVC/aluminium glazing and door repair or replacements as required,
- Carpentry work to include internal door and internal FD30 replacements,
- Roofing works, rainwater goods, fascias, soffits,
- Full or part re-decoration,
- Minor structural works, remedial repairs and making good,
- Fire damage to properties, this can vary from simple minor repairs, making good, to much more extensive and intrusive works,
- Provision of various flooring types i.e. carpets, Polysafe/Altromarine or equivalent and approved non-slip vinyl floor coverings as required,
- Surveying properties and providing recommendations of works required,
- Property clearance and garden clearance including disposal,
- Provision of environmental cleans, needle sweeps and pest control where required,
- Provision of specialist damp treatment work,
- Provision of welfare adaptations where necessary,
- Clearance and thorough clean of property before return of keys,
- refurbishment works to properties purchased by Swindon Borough Council on the open-market to add to the Council’s housing stock to ensure these meet the necessary standards to enable letting by the Council.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- PROPOSED TEAM STRUCTURE: 9%
- MOBILISATION: 15%
- RESOURCING: 15%
- CARRYING OUT WORKS AND ENSURING QUALITY OUTCOMES: 12%
- DELIVERABILITY RISKS: 3%
- APPROACH TO CONTRACT MANAGEMENT AND COLLABORATION: 6%
- price: 30%
- SOCIAL VALUE: 10%
Published award criteria (8)
- PROPOSED TEAM STRUCTURE: 9
- MOBILISATION: 15
- RESOURCING: 15
- CARRYING OUT WORKS AND ENSURING QUALITY OUTCOMES: 12
- DELIVERABILITY RISKS: 3
- APPROACH TO CONTRACT MANAGEMENT AND COLLABORATION: 6
- SOCIAL VALUE: 10
- Price: 30
- Suitability
As detailed in the procurement documents, summarised here:
- ISO9001 or equivalent,
- ISO14001 or equivalent,
- CHAS or equivalent,
- NEC EIC registered,
- Gas Safe registered.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Prior to conclusion of the contract term.
- First published
- 3 May 2023, 09:59 BST
- Last source update
- 11 Aug 2025, 16:55 BST
- Award evaluation window
- 7 Jan 2025 – …
- Authority reference
DN753779- FTS notice number
2025/S 000-047772- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c5d9Find a Tender
- Performance terms
As detailed in the procurement documents
Publisher note: Please email [email protected] to register your interest and request a link to the questionnaire - please include your company name, contact name and the title of this procurement in the email. Responses to the questionnaire are required by Thursday 18th May 2023, and requests for the questionnaire should therefore be made by close of business on Friday 12th May. The Council will acknowledge receipt from all responders and may wish to carry out further engagement in relation to any responses received. Suppliers are advised Council is aiming to publish the procurement documents in July 2023.
How it was run
Official notice- Submission deadline
- 7 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 7 Jan 2025, 13:00 GMT
Timeline
19 Jul 2023 → 11 Aug 2025 · 4 dates- Next notice expected19 Jul 2023, 00:00 BST
- Submission deadline7 Jan 2025, 12:00 GMT
- Bids opened7 Jan 2025, 13:00 GMT
- Notice published11 Aug 2025, 16:55 BST
Notice history
8 events · 5 releases on Find a Tender · since 12 Jul 2024- Published value published: £17,787,41812 Jul 2024, 16:45 BST
- Status changed to active12 Jul 2024, 16:45 BST
- Procurement method changed12 Jul 2024, 16:45 BST
- Deadline published: 23 Aug 2024, 12:00 BST12 Jul 2024, 16:45 BST
- Status changed to cancelled2 Dec 2024, 12:50 GMT
- Status changed to active4 Dec 2024, 08:49 GMT
- Deadline moved to 7 Jan 2025, 12:00 GMT4 Dec 2024, 08:49 GMT+137 days · was 23 Aug 2024, 12:00 BST
- Status changed to complete11 Aug 2025, 16:55 BST
Routine re-releases (5)
- 2024-07: 1 release · 12 Jul 2024
- 2023-05: 1 release · 3 May 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Provision of the services described above to properties in north (excluding Stratton…1 award | |||
| CARDO (WALES & WEST) LIMITED | £9,156,963 † | — | Awarded |
| Lot 2 · Provision of the services described above to properties in south Swindon and the…1 award | |||
| T Gilmartin Ltd | £8,111,063 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Refurbishment and Repairs to Vacant Properties (Voids) · T Gilmartin Ltd
- Signed
- 23 Jun 2025
- Value
- £8,111,063
- Status
- active
Refurbishment and Repairs to Vacant Properties (Voids) · CARDO (WALES & WEST) LIMITED
- Signed
- 10 Jun 2025
- Value
- £9,156,963
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Provision of the services described above to properties in north (excluding Stratton… | 22bids · 22 electronic | 18 | — | — |
| 2 · Provision of the services described above to properties in south Swindon and the… | 22bids · 22 electronic | 18 | — | — |
Contracting authority & participating public bodies
Process and specification contact points (1)
- Operations Procurement TeamProcess contact point
Bidders & participating suppliers
2 commercial parties on the notice- CARDO (WALES & WEST) LIMITEDAwarded supplier
- T GILMARTIN LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria