Find a TenderAwarded
Published 3 May 2023, 09:59 BST

Official UK procurement notice

Refurbishment and Repairs to Vacant Properties (Voids)

Official notice

Authority: Swindon Borough Council (Local council)

2 lotsServicesOpen procedureSME suitableMax 1 lot per supplier
Published estimate£17,787,418total for 2 lots · 1 value update
Submissions closed 7 Jan 2025awarded 23 Jun 2025
Awarded to CARDO (WALES & WEST) LIMITED, T Gilmartin Ltd2 awards

What is being bought2 lots · detail below

Published requirement description

This contract award is for the refurbishment, maintenance, repair and/ or improvements of voids housing stock for Swindon Borough Council. Works under the contract will range from minor repairs to major capital works requiring full property renovation.

  • Recurrence: Prior to conclusion of the contract term.

CPV: Building surveying services · Construction work · Domestic appliances · Environmental decontamination services · Fitted kitchens · Mechanical and electrical engineering services · Repair and maintenance services · Roofing materials · Solar panels · Tools, locks, keys, hinges, fasteners, chain and springs

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£17,787,418 together) · win at most 1 of them · same evaluation weights on every lot
Lot #1Provision of the services described above to properties in north (excluding Stratton…AwardedPublished value£9,249,458

Provision of the services described above to properties in north (excluding Stratton area) and west Swindon (SN5 postcode). Approximately 4,602 in-scope properties are located in the Lot 1 area, and the Council estimates that approximately 200 to 250 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 1 over four years is £9,249,458, based on estimated values of £1.7m to £2.4m per year.

The works may include and not be limited to:

  • General property repairs and upgrades requiring all trades and professions to internal and external parts of the property, including outbuildings and garden landscaping requirements,
  • Bathroom or kitchen servicing,
  • Bathroom or kitchen replacements,
  • Heating and electrical installations, remedial works and upgrades to include repair, maintenance or replacement of Solar PV panels and related systems and EV charging points. Provision of statutory and compliancy documentation,
  • Plastering works,
  • Groundworks,
  • Thermal upgrades,
  • UPVC/aluminium glazing and door repair or replacements as required,
  • Carpentry work to include internal door and internal FD30 replacements,
  • Roofing works, rainwater goods, fascias, soffits,
  • Full or part re-decoration,
  • Minor structural works, remedial repairs and making good,
  • Fire damage to properties, this can vary from simple minor repairs, making good, to much more extensive and intrusive works,
  • Provision of various flooring types i.e. carpets, Polysafe/Altromarine or equivalent and approved non-slip vinyl floor coverings as required,
  • Surveying properties and providing recommendations of works required,
  • Property clearance and garden clearance including disposal,
  • Provision of environmental cleans, needle sweeps and pest control where required,
  • Provision of specialist damp treatment work,
  • Provision of welfare adaptations where necessary,
  • Clearance and thorough clean of property before return of keys,
  • refurbishment works to properties purchased by Swindon Borough Council on the open-market to add to the Council’s housing stock to ensure these meet the necessary standards to enable letting by the Council.
Delivery: South West
Extensions: The initial contract term will be three years, with an optional one year extension.Variant bids: not allowed
Lot #2Provision of the services described above to properties in south Swindon and the…AwardedPublished value£8,537,960

Provision of the services described above to properties in south Swindon and the Stratton area.

Approximately 4,195 in-scope properties are located in the Lot 2 area, and the Council estimates that approximately 187 to 230 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 2 over four years is £8.537,961, based on estimated values of £1.6m to £2.2m per year.

The works may include and not be limited to:

  • General property repairs and upgrades requiring all trades and professions to internal and external parts of the property, including outbuildings and garden landscaping requirements,
  • Bathroom or kitchen servicing,
  • Bathroom or kitchen replacements,
  • Heating and electrical installations, remedial works and upgrades to include repair, maintenance or replacement of Solar PV panels and related systems and EV charging points. Provision of statutory and compliancy documentation,
  • Plastering works,
  • Groundworks,
  • Thermal upgrades,
  • UPVC/aluminium glazing and door repair or replacements as required,
  • Carpentry work to include internal door and internal FD30 replacements,
  • Roofing works, rainwater goods, fascias, soffits,
  • Full or part re-decoration,
  • Minor structural works, remedial repairs and making good,
  • Fire damage to properties, this can vary from simple minor repairs, making good, to much more extensive and intrusive works,
  • Provision of various flooring types i.e. carpets, Polysafe/Altromarine or equivalent and approved non-slip vinyl floor coverings as required,
  • Surveying properties and providing recommendations of works required,
  • Property clearance and garden clearance including disposal,
  • Provision of environmental cleans, needle sweeps and pest control where required,
  • Provision of specialist damp treatment work,
  • Provision of welfare adaptations where necessary,
  • Clearance and thorough clean of property before return of keys,
  • refurbishment works to properties purchased by Swindon Borough Council on the open-market to add to the Council’s housing stock to ensure these meet the necessary standards to enable letting by the Council.
Delivery: South West
Extensions: The initial contract term will be three years, with an optional one year extension.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (8)
  • PROPOSED TEAM STRUCTURE: 9%
  • MOBILISATION: 15%
  • RESOURCING: 15%
  • CARRYING OUT WORKS AND ENSURING QUALITY OUTCOMES: 12%
  • DELIVERABILITY RISKS: 3%
  • APPROACH TO CONTRACT MANAGEMENT AND COLLABORATION: 6%
  • price: 30%
  • SOCIAL VALUE: 10%
Published award criteria (8)
  • PROPOSED TEAM STRUCTURE: 9
  • MOBILISATION: 15
  • RESOURCING: 15
  • CARRYING OUT WORKS AND ENSURING QUALITY OUTCOMES: 12
  • DELIVERABILITY RISKS: 3
  • APPROACH TO CONTRACT MANAGEMENT AND COLLABORATION: 6
  • SOCIAL VALUE: 10
  • Price: 30
Conditions of participation1
  • Suitability

    As detailed in the procurement documents, summarised here:

    • ISO9001 or equivalent,
    • ISO14001 or equivalent,
    • CHAS or equivalent,
    • NEC EIC registered,
    • Gas Safe registered.
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Prior to conclusion of the contract term.
First published
3 May 2023, 09:59 BST
Last source update
11 Aug 2025, 16:55 BST
Award evaluation window
7 Jan 2025 – …
Authority reference
DN753779
FTS notice number
2025/S 000-047772
Classification (CPV)
Building surveying servicesConstruction workDomestic appliancesEnvironmental decontamination servicesFitted kitchensMechanical and electrical engineering servicesRepair and maintenance servicesRoofing materialsSolar panelsTools, locks, keys, hinges, fasteners, chain and springs
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-03c5d9 Find a Tender
Contract terms
Performance terms

As detailed in the procurement documents

Publisher note: Please email [email protected] to register your interest and request a link to the questionnaire - please include your company name, contact name and the title of this procurement in the email. Responses to the questionnaire are required by Thursday 18th May 2023, and requests for the questionnaire should therefore be made by close of business on Friday 12th May. The Council will acknowledge receipt from all responders and may wish to carry out further engagement in relation to any responses received. Suppliers are advised Council is aiming to publish the procurement documents in July 2023.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
7 Jan 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
7 Jan 2025, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Jul 2023 → 11 Aug 2025 · 4 dates
  1. Next notice expected
    19 Jul 2023, 00:00 BST
  2. Submission deadline
    7 Jan 2025, 12:00 GMT
  3. Bids opened
    7 Jan 2025, 13:00 GMT
  4. Notice published
    11 Aug 2025, 16:55 BST

Notice history

8 events · 5 releases on Find a Tender · since 12 Jul 2024
  1. Published value published: £17,787,418
    12 Jul 2024, 16:45 BST
  2. Status changed to active
    12 Jul 2024, 16:45 BST
  3. Procurement method changed
    12 Jul 2024, 16:45 BST
  4. Deadline published: 23 Aug 2024, 12:00 BST
    12 Jul 2024, 16:45 BST
  5. Status changed to cancelled
    2 Dec 2024, 12:50 GMT
  6. Status changed to active
    4 Dec 2024, 08:49 GMT
  7. Deadline moved to 7 Jan 2025, 12:00 GMT
    4 Dec 2024, 08:49 GMT
    +137 days · was 23 Aug 2024, 12:00 BST
  8. Status changed to complete
    11 Aug 2025, 16:55 BST
Routine re-releases (5)
  • 2024-07: 1 release · 12 Jul 2024
  • 2023-05: 1 release · 3 May 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £17,268,0262 contracts exc. VAT
Bids received 4436 from SMEs
Contracts signed 2latest 23 Jun 2025

1 further award records carry no date or value.

Contracts

  • Refurbishment and Repairs to Vacant Properties (Voids) · T Gilmartin Ltd

    Signed
    23 Jun 2025
    Value
    £8,111,063
    Status
    active
  • Refurbishment and Repairs to Vacant Properties (Voids) · CARDO (WALES & WEST) LIMITED

    Signed
    10 Jun 2025
    Value
    £9,156,963
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Provision of the services described above to properties in north (excluding Stratton…22bids · 22 electronic18——
2 · Provision of the services described above to properties in south Swindon and the…22bids · 22 electronic18——

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityLocal CouncilBody governed by public lawGeneral public services Swindon Borough Council, Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email Published organisation website ↗
Process and specification contact points (1)
  • Operations Procurement TeamProcess contact point Swindon, South WestContact email

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria