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active
Official procurement procedure

Records Information Management, Digital Solutions and Associated Services 2 - Version 2

Archive services
Archiving services
Auditing services
+22 more
GG
IM
JE
UK
Official notice
Published value
£500,000,000
Submission deadline 3 Nov 2025, 15:00 GMT
Lots published4
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Government Commercial Agency: "Records Information Management, Digital Solutions and Associated Services 2 - Version 2". Published status: active. Published value: £500,000,000. 4 published lots. Recorded submission deadline: 3 Nov 2025, 15:00 GMT. See the official notice for participation instructions.
Contracting AuthorityGovernment Commercial AgencyScope & CategoriesNot publishedSubmission Window
Closed
3 Nov 2025, 15:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£500,000,000
Bidder Intelligence · Authority Profile: Government Commercial Agency
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Government Commercial Agency. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
365.6Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 104 active published awards; 16 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityGovernment Commercial Agency
Procedure methodNot published
Procurement categoryNot published
Statusactive
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published8 Oct 2025, 13:01 BST
Last source update8 Oct 2025, 13:01 BST
Recurring procurementNot published
ClassificationArchive services, Archiving services, Auditing services, Business and management consultancy services, Cataloguing services, Data capture services, Data entry services, Data preparation services, Document management services, Document management software package, Documentation services, Electronic data management (EDM), Electronic information services, Internal audit services, Optical character recognition services, Records management, Scanning services, Software package and information systems, Storage and retrieval services, Storage and warehousing services, Survey conduction services, Survey services, System, storage and content management software development services, Systems and technical consultancy services
Delivery area
GG
IM
JE
UK
OCIDocds-h6vhtk-05aa81
What is being bought
This framework is for the provision of records information management, and digital solutions, covering a wide range of services, including: ● storage ● scanning (on demand and bulk) ● shredding, destruction and disposal ● digital workflow solutions ● hybrid mail, inbound and outbound mail and data entry services ● cloud based hosting (SaaS)solution ● 3rd party interim technical resources ● specialist records management services supporting Public Records Act (cataloging, listing, appraisal and selection, sensitivity review and record preparation services) ● NHS Preparation of Patient Record Preparation services Details of previous procurement notices and pre-market engagement relating to the RM6346 Records Information Management, Digital Solutions and Associated Services 2 framework can be found at https://www.find-tender.service.gov.uk/Search under Procurement identifier (OCID): ocds-h6vhtk-0503c8.
What changed
From the official release history
  1. Published value updated to £500,000,000
    8 Oct 2025, 13:01 BST
  2. Status changed to active
    8 Oct 2025, 13:01 BST
  3. Official notice release published
    8 Oct 2025, 13:01 BST
  4. Submission deadline changed to 3 Nov 2025, 15:00 GMT
    8 Oct 2025, 13:01 BST
  5. Buyer information updated
    8 Oct 2025, 13:01 BST
Lots and requirements (4)
Published by the contracting authority
  • Lot 1 · #1
    Records Information Management Services
    active
    Published value£100,000,000
    Records Information Management Services 1. Off Site RIM Services 2. Off Site Inactive Records 3. On/Off Site Secure Shredding, Destruction & Disposal 4. On/Off/Combination RIM Services 5. On/Off Site Scanning Services A framework contract will be awarded to a maximum of 6 bidders for Lot 1.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services
    active
    Published value£250,000,000
    Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services 1. Digital Workflow 2. Cloud Based Hosting 3. Scanning 4. Interim Technical Resources 5. Off Site RIM Services 6. Off Site Storage of Inactive Records 7. Secure Shredding, Destruction & Disposal 8. Off/On Site Combined RIM Services A framework contract will be awarded to a maximum of 6 bidders for Lot 2.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Full Management of National Health Service (NHS) Patient Records (Off Site)
    active
    Published value£100,000,000
    Full Management of National Health Service (NHS) Patient Records (Off Site) 1. Clinic Prep & Mgmt of NHS Patient Records 2. Digitisation of Patient records 3. Off Site Storage 4. 3rd Party Interim Resources Scanning Services 5. On Site managed Service 6. Shredding, Destruction & Disposal (On/Off Site) A framework contract will be awarded to a maximum of 6 bidders for Lot 3
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Specialist Records Management Services
    active
    Published value£50,000,000
    Specialist Records Management Services 1. Listing 2. Cataloguing 3. Appraisal & Selection 4. Sensitivity Review 5. Records Preparation A framework contract will be awarded to a maximum of 4 bidders for Lot 4.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    8 Oct 2025, 13:01 BST
  2. Submission deadline
    3 Nov 2025, 15:00 GMT
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Government Commercial Agency

Contracting authority GB-PPON-PBZB-4962-TVLR
View buyer profile

  • Crown Commercial Service
    buyer

    GB-PPON: PBZB-4962-TVLR
    The Capital, Old Hall Street, Liverpool, UKD72, L3 9PP, GB
    supplier@crowncommercial.gov.uk
    +44 3454102222
Documents (3)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published