Find a TenderAwardedContract details notice

Published 19 Jun 2025, 12:44 BST

Official UK procurement notice

Public Convenience Cleaning · UK public procurement notice

Official notice

Authority: Winchester City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ3)

Published estimate£550,000≈ £183k / year · £660,000 inc. VAT27.5% below published estimate

Submissions closed 17 Jul 2025awarded 7 Oct 2025

Awarded to Wetton Cleaning Services Limited

Contract term 3 yrsends 31 Dec 2028 · up to 31 Dec 2030 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

The Council invited responses from suitably qualified and experienced contractors for the provision of public convenience cleaning services. The following sites are currently within the scope of the contract:

Abbey Gardens (Winchester City centre)
Market Lane (Winchester City centre)
Arc, Jewry Street (Winchester City centre)
North Walls aka River Park (Winchester City centre)
Coach Park, Worthy Lane (Car park)
Chesil Street (Car Park)
South Park & Ride (Car Park)
St Catherine Hill (Car Park)
Magdalen Cemetery
Magdalen Cemetery Lodge
Station Road, New Alresford (Town/Parish)
Station Road, Wickham (Town/Parish)
Kidmore Lane, Denmead (Town/Parish.

The authority expects to re-tender this requirement around 18 Jun 2030, 00:59 BST.

CPV: Cleaning and sanitation services · Cleaning services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£550,000

Contract period: 1 Jan 2026 – 31 Dec 2028 (3 yrs) · up to 31 Dec 2030 with extensionsValue: £550,000 exc. VAT · £660,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: 2 x 12 month extensions

90900000 Cleaning and sanitation services 90910000 Cleaning services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As specified in the tender documents.
Technical & professional ability
The following standards are mandated as stated in the tender documents: Current ISO9001 certification Current ISO14001 certification Membership of an accredited SSIP scheme or equivalent.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

Quality Assessment: 40%
Price: 60%

Published award criteria (2)

Price
Quality Assessment

Conditions of participation2

Economic & financial standing
As specified in the tender documents.
Technical & professional ability
The following standards are mandated as stated in the tender documents: Current ISO9001 certification Current ISO14001 certification Membership of an accredited SSIP scheme or equivalent.

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 18 Jun 2030
First published: 19 Jun 2025, 12:44 BST
Last source update: 2 Jan 2026, 14:21 GMT
Award evaluation window: Submission end – 18 Sept 2025
Authority reference: WCC/
FTS notice number: 2025/S 000-033678
Latest notice: Contract details notice (UK7)
Classification (CPV): Cleaning and sanitation servicesCleaning services
Delivery area: South East (UKJ3)
Official registry OCID: ocds-h6vhtk-054feb Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 17 Jul 2025, 12:00 BST
Clarification deadline: 4 Jul 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

19 Jun 2025 → 2 Jan 2026 · 8 dates

Tender notice published
19 Jun 2025, 12:44 BST
Clarification questions by
4 Jul 2025, 17:00 BST
Submission deadline
17 Jul 2025, 12:00 BST
Award decision expected by397 days ago
18 Sept 2025, 00:59 BST
Assessment summaries sent378 days ago
7 Oct 2025
Standstill ends367 days ago
17 Oct 2025, 23:59 BST
Contract starts292 days ago
1 Jan 2026
Latest notice published291 days ago
2 Jan 2026, 14:21 GMT

Notice history

5 events · 3 releases on Find a Tender · since 19 Jun 2025

Tender notice published
19 Jun 2025, 12:44 BST
UK4
Contract award notice published
8 Oct 2025, 10:30 BST
UK6
Status changed to complete
8 Oct 2025, 10:30 BST
Contract signature expected
30 Oct 2025, 23:59 GMT
scheduled
Contract details notice published
2 Jan 2026, 14:21 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £398,8581 award exc. VAT

Bids received 77 from SMEs

Contracts signed 1latest 22 Dec 2025

Awarded to	Value	Date	Status
Wetton Cleaning Services LimitedSME1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: Two separate 12 month extensions.	£398,858	7 Oct 2025	Awarded

Contracts

Public Convenience Cleaning · Wetton Cleaning Services LimitedSME
Signed
22 Dec 2025
Value
£549,204 inc. VAT
Period
1 Feb 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
Status
active
Extensions
Two 12 month optional extensions until 31/12/2030
No agreed KPIs: KPI s are included however the contract value is below £5m for reporting purposes.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7final-stage tenders	7	0	—

Contracting authority & participating public bodies

Winchester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMTC-5839-ZQJV Winchester City Council, Colebrook Street, Winchester, South East, SO23 9LJContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Wetton Cleaning Services LtdAwarded supplierGB-COH: 00473038GB-PPON: PYCZ-4786-TZXY Estate House, 2 Pembroke Road, Sevenoaks, Kent, South East, TN13 1XRContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender2 Jan 2026, 14:21 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Oct 2025, 10:30 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 Jun 2025, 12:44 BST