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Find a TenderAwardedContract details notice
Published 1 Aug 2025, 12:07 BST

Official UK procurement notice

PRP263 Servicing, Maintenance & Repairs of Commercial Refrigeration and Freezers

Official notice

Authority: Derbyshire County Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Repair & Maintenance (50) Delivery: East Midlands (UKF1)
Published estimate£420,000≈ £210k / year · £504,000 inc. VAT
Submissions closed 29 Aug 2025awarded 19 Nov 2025
Awarded to Turner Refrigeration
Contract term 2 yrsends 30 Nov 2027 · up to 30 Nov 2029 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The Council is inviting interested parties to tender for a contract for the Servicing, Maintenance and Repair of Commercial Refrigeration and Freezers at establishments within the charge of Derbyshire County Council and located throughout the county of Derbyshire.

The Council uses a range of commercial refrigeration and freezing appliances which require on-going repairs, remedial maintenance and an emergency breakdown service to ensure they remain operational.

  • The authority expects to re-tender this requirement around 1 Feb 2029, 23:59 GMT.

CPV: Commercial refrigerating equipment · Refrigerator-freezers · Refrigerators and freezers · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£420,000
Contract period: 1 Dec 2025 – 30 Nov 2027 (2 yrs) · up to 30 Nov 2029 with extensionsValue: £420,000 exc. VAT · £504,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: 2 x 12 month extensions at the contracting authorities discretion.
39711100 Refrigerators and freezers39711110 Refrigerator-freezers42513290 Commercial refrigerating equipment50000000 Repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    none

  • Technical & professional ability

    none

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation2
  • Economic & financial standing

    none

  • Technical & professional ability

    none

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Feb 2029
First published
1 Aug 2025, 12:07 BST
Last source update
8 Dec 2025, 16:54 GMT
Award evaluation window
Submission end – 20 Oct 2025
Authority reference
PRP263
FTS notice number
2025/S 000-045177
Latest notice
Contract details notice (UK7)
Classification (CPV)
Commercial refrigerating equipmentRefrigerator-freezersRefrigerators and freezersRepair and maintenance services
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-056b35 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
29 Aug 2025, 11:00 BST
Clarification deadline
15 Aug 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Via the procurement e-tendering portal ProContract at procontract.due-north.com ↗

Timeline

1 Aug 2025 → 8 Dec 2025 · 7 dates
  1. Tender notice published
    1 Aug 2025, 12:07 BST
  2. Clarification questions by
    15 Aug 2025, 23:59 BST
  3. Submission deadline
    29 Aug 2025, 11:00 BST
  4. Award decision expected by371 days ago
    20 Oct 2025, 23:59 BST
  5. Assessment summaries sent342 days ago
    19 Nov 2025
  6. Contract starts330 days ago
    1 Dec 2025
  7. Latest notice published323 days ago
    8 Dec 2025, 16:54 GMT

Notice history

5 events · 3 releases on Find a Tender · since 1 Aug 2025
  1. Tender notice published
    1 Aug 2025, 12:07 BST
    UK4
  2. Contract award notice published
    19 Nov 2025, 13:15 GMT
    UK6
  3. Status changed to complete
    19 Nov 2025, 13:15 GMT
  4. Contract details notice published
    8 Dec 2025, 16:54 GMT
    UK7
  5. Contract signature expected
    8 Dec 2025, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £129,5331 award exc. VAT
Bids received 88 from SMEs
Contracts signed 1latest 3 Dec 2025
Awarded toValueDateStatus
Turner RefrigerationSME1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029Extensions: 2 x 12 month extensions at the discretion of the Council£129,53319 Nov 2025Awarded

Contracts

  • Contract 1 · Turner RefrigerationSME

    Signed
    3 Dec 2025
    Value
    £129,533
    Period
    1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029 with extensions
    Status
    active
    Extensions
    2 x 12 month extension at the Council's discretion

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8final-stage tenders · 9 at stage one80—

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AGContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Turner RefrigerationAwarded supplierGB-PPON: PTNX-5159-LRGXGB-UKPRN: PTNX-5159-LRGX 9 Devonshire Avenue, Ripley, East Midlands, DE5 3SSContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender