Find a TenderAwardedContract details notice

Published 10 Nov 2025, 14:05 GMT

Official UK procurement notice

Provision of Vending Services

Authority: Ubico Ltd (Public body)

2 lotsGoodsBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Food, beverages, tobacco and related products (15)Electrical machinery, apparatus, equipment and consumables; lighting (31)Industrial machinery (42) Delivery: Delivery location not published

Published estimate£170,000total for 2 lots · £170,000 inc. VAT

Submissions closed 12 Dec 2025awarded 10 Mar 2026

Awarded to Eden Springs UK, JW Vending2 awards

Contract term 3 yrsends 31 Mar 2029 · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

The organisation is seeking a qualified supplier to deliver a comprehensive vending services solution across multiple depot locations. The scope of this requirement encompasses the supply, installation, and ongoing maintenance of hot drink and snack vending machines, mains-fed and bottled water coolers, and hot water boilers. The initiative supports a workplace environment that prioritises convenience, safety, and sustainability. All hot drinks are to be provided free of charge, while snack vending must support both cash and contactless payment methods. Equipment must be robust, user-friendly, and equipped with modern telemetry systems for efficient monitoring and service management. This procurement aims to enhance staff welfare while ensuring compliance with relevant health, safety, and environmental standards.

CPV: Hot-water boilers · Vending machines · Vending-machine ingredients · Water coolers

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£170,000 together) · same evaluation weights on every lot

Lot #1Water Coolers & BoilersAwarded 3 yrsSMEPublished value£60,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs)Value: £60,000 exc. VAT · £60,000 inc. VAT

Eligibility: SME eligible

31141000 Water coolers 42161000 Hot-water boilers

Lot #2Snacks and Hot DrinksAwarded 3 yrsSMEPublished value£110,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs)Value: £110,000 exc. VAT · £110,000 inc. VAT

Eligibility: SME eligible

15894500 Vending-machine ingredients 42933000 Vending machines

What it takes to win
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How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published sub-criteria (2)

Criterion 1: 60%
Criterion 2: 40%

Published award criteria (2)

Criterion 1
Criterion 2

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 10 Nov 2025, 14:05 GMT
Last source update: 3 Aug 2026, 12:19 BST
FTS notice number: 2025/S 000-072443
Latest notice: Contract details notice (UK7)
Classification (CPV): Hot-water boilersVending machinesVending-machine ingredientsWater coolers
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05ddcb Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowed

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 12 Dec 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

10 Nov 2025 → 3 Aug 2026 · 4 dates

Tender notice published344 days ago
10 Nov 2025, 14:05 GMT
Submission deadline312 days ago
12 Dec 2025, 12:00 GMT
Contract starts203 days ago
1 Apr 2026, 00:00 BST
Latest notice published78 days ago
3 Aug 2026, 12:19 BST

Notice history

5 events · 3 releases on Find a Tender · since 10 Nov 2025

Tender notice published
10 Nov 2025, 14:05 GMT
UK4
Contract award notice published
10 Mar 2026, 12:16 GMT
UK6
Status changed to complete
10 Mar 2026, 12:16 GMT
Contract signature expected
31 Mar 2026, 23:59 BST
scheduled
Contract details notice published
3 Aug 2026, 12:19 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £58,3492 awards exc. VAT

Bids received 66 from SMEs

Contracts signed 2latest 16 Jun 2026

Awarded to	Value	Date	Status
Lot 1 · Water Coolers & Boilers1 award
Eden Springs UKSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 months extension options	£17,237	10 Mar 2026	Awarded
Lot 2 · Snacks and Hot Drinks1 award
JW VendingSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 months extension option	£41,112	10 Mar 2026	Awarded

Contracts

Contract 2 · JW VendingSME
Signed
16 Jun 2026
Value
£41,112
Period
17 Jun 2026 – 31 May 2029
Status
active
Contract 1 · Eden Springs UKSME
Signed
10 Jun 2026
Value
£17,237
Period
11 Jun 2026 – 31 May 2029
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Water Coolers & Boilers	4final-stage tenders	4	0	—
2 · Snacks and Hot Drinks	2final-stage tenders	2	0	—

Contracting authority & participating public bodies

Ubico Ltd

Contracting authorityPublic undertaking GB-PPON: PPZT-4245-XXTP Central Depot, Swindon Road, Gloucestershire, Cheltenham, South West, GL51 9JZContact name, email

Bidders & participating suppliers

4 commercial parties on the notice

Eden Springs UKAwarded supplierGB-COH: 04063744 3 Livingstone Boulevard, Hamilton International Technology Park Blantyre, Glasgow, Scotland, G72 0BPContact name, email
Eden Springs UKAwarded supplier 3 Livingstone Boulevard, Hamilton International Technology Park Blantyre, Glasgow, Scotland, G72 0BPContact name, email
JW VendingAwarded supplierGB-COH: 04974397 Unit 1 motorway distribution center, Avonmouth,, Avonmouth, South West, BS11 9YTContact email
JW VendingAwarded supplier Unit 1 motorway distribution center, Avonmouth,, Avonmouth, South West, BS11 9YTContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Aug 2026, 12:19 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Aug 2026, 12:19 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Mar 2026, 12:16 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Mar 2026, 12:16 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender10 Nov 2025, 14:05 GMT