Find a TenderAwarded without competitionTransparency notice
Published 4 Aug 2026, 16:29 BST

Official UK procurement notice

Provision of Specialist Support, Maintenance and Technical Services for the Quercus Student Record System and Admissions Plus Solution

Official notice

Authority: University of South Wales (Education)

Direct award
Awarded value£215,825published award · exc. VAT
Award in standstill Not publishedno call for competition
Award (standstill) to Sure Campus Ltd

What is being bought

Published requirement description

Provision of specialist support, maintenance, upgrades and technical consultancy services for the University's Quercus Student Record System and Admissions Plus solution. The contract includes ongoing application support, Oracle and infrastructure expertise, out-of-hours upgrades, post-live support, security improvements including Tomcat patching automation, and specialist technical support to maintain the operational resilience, security and availability of the University's core student record system. The contract is being awarded to SureCampus Ltd due to their unique specialist knowledge of the University's bespoke Quercus environment and Admissions Plus implementation, where no reasonable alternative supplier is capable of delivering the required services.

The lotProcurement structure

single lot · no lot value published

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Aug 2026, 16:29 BST
Last source update
4 Aug 2026, 16:29 BST
FTS notice number
2026/S 000-073865
Latest notice
Transparency notice (UK5)
Delivery area
Wales (UKL15)
Official registry OCID
ocds-h6vhtk-06dbab Find a Tender
Why no open competition
Single Suppliers Technical Reasons; Additional Repeat Extension Partial Replacement
Published justification

SureCampus is uniquely positioned to partner with the

University to provide technical services to migrate and

maintain the system. Their multi-skilled team covers Cloud

migration, Oracle support and have extensive experience

of the Quercus system. Many of the team formerly worked

at CampusIT and Ellucian and know the system at the USW

in great detail.

SureCampus has an in-depth knowledge and

understanding of Quercus Admissions Plus, which will

enable them to support the critical system processes that

will run through Quercus Admissions. SureCampus is

uniquely positioned to partner with the University to

provide technical support to teams within the university.

Their multi-skilled team covers Cloud migration, Oracle

support and have extensive experience of the Quercus

system.

f we do not engage SureCampus to assist with further

upgrades of the Quercus Software, then the University is at

risk of not being able to upgrade or run its core student

record system, which would put key student administrative

processes at risk, such as Admissions, Assessment Boards,

Award Boards, enrolment and graduation, thus impacting

student experience and recruitment. Upgrades are also

essential for being able to undertake statutory reporting.

There are no other suppliers with the level of knowledge,

skill and resource availability to provide the services

required.

Notice history

2 events · 1 release on Find a Tender · since 4 Aug 2026
  1. Transparency notice published
    4 Aug 2026, 16:29 BST
    UK5
  2. Contract signature expected
    14 Aug 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £215,8251 award exc. VAT
Awarded toValueDateStatus
Sure Campus LtdProvision of Quercus Maintenance and Support14 Aug 2026 – 13 Aug 2027£215,825—Standstill

Contracting authority & participating public bodies

University of South Wales

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PCWX-4677-HTMN University of South Wales, Pontypridd, Wales, CF37 1DLContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Sure Campus LtdAwarded supplierGB-PPON: PWVJ-4777-XLMQ Clonross, Drumree, Drumree, IE, A85 PX75, IEContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender