Official UK procurement notice
YPO - 000879 FM Services - Building in Use Support Services
Authority: YPO·Consortium: 3 public authorities
What is being bought9 lots · detail below
Published requirement descriptionYPO are looking for providers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of FM Services — Building in Use Support Services. The DPS is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements and any of YPO’s wholly owned associated or subsidiary companies. This is an FM service provision for support services when a building is occupied.
- Recurrence: There is a possibility that this DPS will be subject to renewal after 10 years from the commencement date.
CPV: Building and facilities management services · Canteen and catering services · Car park control equipment · Car park management services · Cleaning and sanitation services · Clinical-waste collection services · Clinical-waste disposal services · Exterior cleaning work for buildings · Medical waste services · Patrol services · Reception services · Refuse collection services · +5 more
How this dynamic market works
From the published notice- Type
- Dynamic market (open)
- Bids received
- 6 bids received · 2 suppliers appointed
- Market period
- 10 yrs 7 mo from 1 Aug 2018
Lots and requirements (9)Procurement structure
9 lots · no lot values published · evaluation weights differ by lotLot #1Catering ServicesCancelledRenewal UK, South East
Advantage Schools Trust has awarded a further competition for Building Cleaning Services through the 879 Building in Use Support Services DPS
Lot #2Cleaning and CaretakingRenewal UK
Provision of materials, staff and or infrastructure to carryout cleaning services.
Lot #3Security and ReceptionRenewal UK
Provision of staff and or infrastructure to provide security services and front of house reception duties.
Lot #4CCTV Inc. Remote MonitoringRenewal UK
Provision of staff and or infrastructure to provide CCTV for customer monitoring or supplier monitoring either on site or remotely.
Lot #5Car Parking ManagementRenewal UK
Provision of staff and or infrastructure to provide car park management including access control, cash collection and management of vehicles including issuing of penalties and removal of vehicles.
Lot #6Mobile Patrols & Key HoldingRenewal UK
Provision of staff and vehicles to carryout mobile patrols of premises and provide key holding service for out of hours access.
Lot #7Food Hygiene InspectionRenewal UK
Provide food inspection hygiene services and report on findings with options for corrections of any identified issues.
Lot #8Waste ManagementRenewal UK
Provide staff and or infrastructure for the management and removal of waste products or materials including confidential waste and provide certification of its legal disposal.
Lot #9Whole HouseRenewal UK
Provide staff and or infrastructure to manage the entire needs of the customer within their premises or other locations as required: to include elements of the above schedule but not limited to these.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Catering Services | 60% | 30% | 10% | |
| 2 · Cleaning and Caretaking | 60% | 40% | — | |
| 3 · Security and Reception | 60% | 40% | — | |
| 4 · CCTV Inc. Remote Monitoring | 60% | 40% | — | |
| 5 · Car Parking Management | 60% | 40% | — | |
| 6 · Mobile Patrols & Key Holding | 60% | 40% | — | |
| 7 · Food Hygiene Inspection | 60% | 40% | — | |
| 8 · Waste Management | 60% | 40% | — | |
| 9 · Whole House | 60% | 40% | — |
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication ’section in this notice.
- Price carries 30–40 points depending on the lot; most lots put it at 40 points.
- “YPO - 000879 FM Services - Building in Use Support Services” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use the vehicle
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this DPS will be subject to renewal after 10 years from the commencement date.
- First published
- 11 Apr 2025, 09:47 BST
- Last source update
- 29 Apr 2026, 16:44 BST
- Authority reference
000879- FTS notice number
2026/S 000-039440- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050109Find a Tender
- Performance terms
Please refer to the Establishment Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
How it was run
Official notice- Admission period ends
- 23 Feb 2029, 23:55 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
1 Aug 2018 → 23 Feb 2029 · 3 dates- Contract starts1 Aug 2018, 00:00 BST
- Notice published171 days ago29 Apr 2026, 16:44 BST
- Today17 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown23 Feb 2029, 23:55 GMT
Notice history
5 events · 5 releases on Find a Tender · since 31 Oct 2025- Status changed to complete31 Oct 2025, 10:20 GMT
- Buyer details updated31 Oct 2025, 10:20 GMT
- Buyer details updated19 Feb 2026, 09:25 GMT
- Buyer details updated26 Mar 2026, 14:53 GMT
- Deadline moved to 23 Feb 2029, 23:55 GMT29 Apr 2026, 16:44 BST-1 days · was 24 Feb 2029, 14:00 GMT
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextBuyer's address · I.1 | https://procontract.due-north.com/register?ReadForm | https://www.ypo.co.uk/ | |
| — | TextCommunication · I.3 | The procurement documents are available for unrestricted and full direct access, free of charge, at https://procontract.duenorth.com/Advert/Index?advertId=d6152c47-1764-e811-80eb-005056b64545 Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://procontract.due-north.com/register?ReadForm | The procurement documents are available for unrestricted and full direct access, free of charge, at http://ypo2.my.site.com/s/Welcome Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via http://ypo2.my.site.com/s/Welcome | |
| — | TextCommunication · I.3 | The procurement documents are available for unrestricted and full direct access, free of charge, at https://procontract.duenorth.com/Advert/Index?advertId=d6152c47-1764-e811-80eb-0050 56b64545 Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://procontract.due-north.com/register?ReadForm | The procurement documents are available for unrestricted and full direct access, free of charge, at http://ypo2.my.site.com/s/Welcome Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via http://ypo2.my.site.com/s/Welcome | |
| — | TextAward Criteria · II.2.5 | Price - Weighting: 40% | Cost - Weighting: 40% | |
| — | Contract periodEnd Date · II.2.7 | 24 Feb 2029 | 23 Feb 2029 | -1 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 24 Feb 2029 | 23 Feb 2029 | -1 d |
This amendment is for:- 1. A change in e-tendering portal to access the procurement documents and bid which is now http://ypo2.my.site.com/s/Welcome
Please note that this contract notice is supplemental to the Contract Notice submitted in OJEU under reference number 2018/S 103-235629, the corrigendum notice number 2018/S 106-242473 to reflect the correct DPS term and the updated contract notice number 2025/S 000-0014457 issued in Find a Tender to extend the DPS in line with the transitional arrangements under the Procurement Act 2023 and the …
Routine re-releases (5)
- 2025-10: 1 release · 31 Oct 2025
- 2025-04: 1 release · 11 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Contract 069971-2025-1
- Signed
- 10 Oct 2025
- Value
- £1,619,589
- Period
- … – 24 Feb 2029
- Status
- active
Contract 015059-2026-EPT-66425 Advantage School Trust, Bedfordshire - 879 Lot 2 Cleaning-1
- Signed
- 27 Aug 2025
- Value
- £3,311,005
- Period
- … – 24 Feb 2029
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Catering Services | 6bids | — | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Advantage Schools TrustContracting authorityBody governed by public lawEducation
- Sussex Community NHS Foundation TrustContracting authorityReview bodyRegional or local authorityHealth
Dispute resolution & review bodies
- High Court of England and WalesReview body
- High Courts of England and WalesReview body
Suppliers admitted to the dynamic market
2 commercial parties on the notice- Atlas FM LimitedAdmitted to the market
- Ssg Support Services Group LtdAdmitted to the market
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria