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Published 17 May 2022, 17:11 BST

Official UK procurement notice

Provision of Security Services

Official notice

Authority: Calderdale Council (Local council)

ServicesOpen procedure
Sectors: Security, fire-fighting, police and defence equipment (35)Repair & Maintenance (50)Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE44)
Published estimate£900,000≈ £180k / year11.1% below published estimate
Submissions closed 8 Jul 2022awarded 30 Sept 2022
Awarded to Gough and Kelly Ltd
Contract term 5 yrsends 30 Sept 2027 · extension options published · starts 1 Oct 2022

What is being bought

Published requirement description

The Borough Council of Calderdale invites you to submit a Tender for the provision of security services across the Council’s estate. The Council requires one supplier to provide the following: intruder alarm maintenance and intruder alarm and fire alarm monitoring, keyholding and response and manned guarding. The Council also requires prices for Lock-Ups. The Council does not anticipate Lock-Ups to be included in the contract initially but it may be added to the contract with the winning Tenderer, at the Council’s discretion, at any time during its term.

An accompanied site visit is a condition of tender at which Tenderers will visit 2 to 3 properties of varying size and systems in order to give Tenderers an idea of the Council’s estate.

The contract with the winning Tenderer will be for an initial period of 3 years (anticipated start date being 1 October 2022) with the option to extend by a period or periods of up to 2 years, exercisable at the sole discretion of the Council.

CPV: Alarm systems · Alarm-monitoring services · Guard services · Repair and maintenance services · Security services

The lotProcurement structure

single lot · value published
Lot #1The Borough Council of Calderdale (“the Council”) invites you to submit a Tender for…AwardedRenewal 5 yrsPublished value£900,000

The Borough Council of Calderdale (“the Council”) invites you to submit a Tender for the provision of security services across the Council’s estate. The Council requires one supplier to provide the following services; intruder alarm maintenance and intruder alarm and fire alarm monitoring, keyholding and response and manned guarding.

Intruder alarm maintenance includes servicing on over 70 buildings and includes remedial repairs. Intruder alarm and fire alarm monitoring is also required via the winning Tenderer’s alarm receiving monitoring station.

Keyholding and response is required on over 60 Council buildings.

Manned guarding - this service includes a full-time guard at Halifax Borough Market, a manned guard when transporting and wearing the mayoral civic insignia and ad hoc guarding requirements.

The Council also requires prices for Lock-Ups. The Council does not anticipate Lock-Ups to be included in the contract initially but it may be added to the contract with the winning Tenderer, at the Council’s discretion, at any time during its term. The estimated value of Lock-Ups has been included in the £900,000 estimated total value of this procurement.

Full details of all of the Council’s requirements can be found within the specification documents.

A site visit is a condition of tender in which suppliers will visit 2 to 3 properties of varying size and systems in order to give prospective suppliers an idea of the Council's estate. Tenderers are referred to the Invitation to Tender for further information.

The contract with the winning Tenderer will be for an initial period of 3 years (anticipated start date being 1 October 2022) with the option to extend by a period or periods of up to 2 years, exercisable at the sole discretion of the Council.

Contract period: 1 Oct 2022 – 30 Sept 2027 (5 yrs)
Delivery: Yorkshire & Humber
Extensions: The contract is for 3 years with the option to extend by a period or periods of up to 2 yearsVariant bids: not allowed
35121700 Alarm systems50000000 Repair and maintenance services79710000 Security services79711000 Alarm-monitoring services79713000 Guard services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Quality: 60
  • Cost: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 May 2022, 17:11 BST
Last source update
11 Oct 2022, 12:37 BST
Award evaluation window
8 Jul 2022 – …
FTS notice number
2022/S 000-028536
Classification (CPV)
Alarm systemsAlarm-monitoring servicesGuard servicesRepair and maintenance servicesSecurity services
Delivery area
Yorkshire & Humber (UKE44)
Official registry OCID
ocds-h6vhtk-03392b Find a Tender
Contract terms
Performance terms

The terms and conditions for this contract are included with the procurement documents

Publisher note: Tenderers are asked to note that one of the procurement documents (Appendix A of the Council’s specifications) contains confidential information concerning the Council’s intruder alarm systems. In order to obtain a copy of Appendix A, Tenderers will first be required to enter into a Non-Disclosure Agreement with the Council. Tenderers are referred to sections 1.4 to 1.12 of the Invitation to Tender document for further details. In light of the above, the time limit for the submission of Tenders has been prolonged by 5 days in accordance with regulation 53(5) of the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
8 Jul 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
8 Jul 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

8 Jul 2022 → 11 Oct 2022 · 5 dates
  1. Submission deadline
    8 Jul 2022, 12:00 BST
  2. Bids opened
    8 Jul 2022, 12:00 BST
  3. Contract starts
    1 Oct 2022, 00:00 BST
  4. Bids must remain valid until
    6 Oct 2022, 23:59 BST
  5. Notice published
    11 Oct 2022, 12:37 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Oct 2022, 12:37 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £800,0001 contract exc. VAT
Bids received 6
Contracts signed 1latest 30 Sept 2022
Awarded toValueDateStatus
Gough and Kelly Ltd£800,000 †—Awarded

Contracts

  • Provision of Security Services · Gough and Kelly Ltd

    Signed
    30 Sept 2022
    Value
    £800,000
    Period
    … – 30 Sept 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic———

Contracting authority & participating public bodies

The Borough Council of Calderdale

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 184 3147 61 Town Hall, Crossley Street, Halifax, Yorkshire & Humber, HX1 1UJContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Gough and Kelly LimitedAwarded supplier2274521 Unit 2 Railsfield Mount, Bramley, Leeds, Yorkshire & Humber, Ls13 3axContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria