Official UK procurement notice
Provision of Outsourced Cleaning Services
Authority: THE KEMNAL ACADEMIES TRUST (Education)
What is being bought3 lots · detail below
Published requirement descriptionThe Kemnal Academies Trust has awarded contracts for the supply of Cleaning Services under the YPO Dynamic Purchasing System 879 Building in Use - Support Services, Lot 2 Cleaning and Caretaking.
Provision of Outsourced Cleaning Services at Chichester High School (Lot 1), Napier school (Lot 2), and Willow Brook Primary School (Lot 3).
Lot 1 contract covers an initial two-year term from 17th January 2025 to 16th January 2027, with the option to extend for up to 2 years (subject to an annual review, incorporating price negotiations and KPI performance).
The Lot 2 contract covers an initial three-year term, from 17th January 2025 to 16th January 2028, with the option to extend for up to 2 years (subject to an annual review, incorporating price negotiations and KPI performance).
CPV: Cleaning services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Chichester High SchoolAwarded
Cleaning Services at Chichester High School.
Lot #2Napier Community Primary SchoolCancelled
Cleaning Services at Napier Community Primary School.
Lot #3Willow Brook Primary School and NurseryCancelled
Cleaning Services at Willow Brook Primary School and Nursery.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Aug 2025, 11:45 BST
- Last source update
- 29 Aug 2025, 11:45 BST
- Authority reference
TKAT 23043- FTS notice number
2025/S 000-052390- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059045Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The award of the contract without prior publication in the Official Journal of the European Union (OJEU) or the Find a Tender Service (FTS) is lawful because it was conducted through a further competition under a Dynamic Purchasing System (DPS) that was established in full compliance with the Public Contracts Regulations 2015 (PCR 2015).
The YPO 879 Building in Use Support Services DPS was properly advertised at the time of its creation, and all suppliers admitted to the relevant lot(s) were invited to tender. Under Regulation 34 of PCR 2015, once a DPS is established, individual contracts can be awarded through further competition among admitted suppliers without the need for a new contract notice.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Chichester High School1 award | |||
| Brayborne Facilities Services Ltd | £1,048,992 † | — | Awarded |
| Not linked to a lot1 award | |||
| Ridge Crest Cleaning LimitedNapier Community Primary School and 3 Willow Brook Primary School and Nursery | £640,666 † | — | Awarded |
Contracts
Chichester High School · Brayborne Facilities Services Ltd
- Signed
- 25 Mar 2025
- Value
- £1,048,992
- Status
- active
Napier Community Primary School and 3 Willow Brook Primary School and Nursery · Ridge Crest Cleaning Limited
- Signed
- 24 Mar 2025
- Value
- £640,666
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Chichester High School | 4bids | — | — | — |
| Whole notice | 4bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Brayborne Facilities Services Limited (Part of the Exclusive Services Group)Awarded supplier
- RIDGE CREST CLEANING LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.