Provision of Outsourced Cleaning Services

{
  "id": "052390-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 4,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 4,
        "measure": "bids"
      }
    ]
  },
  "date": "2025-08-29T11:45:47+01:00",
  "ocid": "ocds-h6vhtk-059045",
  "buyer": {
    "id": "GB-UKPRN-10058343",
    "name": "THE KEMNAL ACADEMIES TRUST"
  },
  "awards": [
    {
      "id": "052390-2025-1",
      "title": "Chichester High School",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-01862534",
          "name": "Brayborne Facilities Services Limited (Part of the Exclusive Services Group)"
        }
      ],
      "relatedLots": [
        "1"
      ]
    },
    {
      "id": "052390-2025-2",
      "title": "Napier Community Primary School and 3 Willow Brook Primary School and Nursery",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02907221",
          "name": "RIDGE CREST CLEANING LIMITED"
        }
      ]
    }
  ],
  "tender": {
    "id": "TKAT 23043",
    "lots": [
      {
        "id": "1",
        "title": "Chichester High School",
        "status": "cancelled",
        "options": {
          "description": "Contracts can be extended at the Customer's sole discretion for up to two years (24-months)."
        },
        "hasOptions": true,
        "description": "Cleaning Services at Chichester High School.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Delivery and Customer Service",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Added Value",
              "type": "quality",
              "description": "20%"
            },
            {
              "type": "price",
              "description": "40%"
            }
          ]
        }
      },
      {
        "id": "2",
        "title": "Napier Community Primary School",
        "status": "cancelled",
        "options": {
          "description": "Contract can be extended at the Customer's sole discretion for up to two years (24-months)."
        },
        "hasOptions": true,
        "description": "Cleaning Services at Napier Community Primary School.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Delivery and Customer Service",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Added Value",
              "type": "quality",
              "description": "20%"
            },
            {
              "type": "price",
              "description": "40%"
            }
          ]
        }
      },
      {
        "id": "3",
        "title": "Willow Brook Primary School and Nursery",
        "status": "cancelled",
        "options": {
          "description": "Contracts can be extended at the Customer's sole discretion for up to two years (24-months)."
        },
        "hasOptions": true,
        "description": "Cleaning Services at Willow Brook Primary School and Nursery.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Delivery and Customer Service",
              "type": "quality",
              "description": "20%"
            },
            {
              "name": "Added Value",
              "type": "quality",
              "description": "20%"
            },
            {
              "type": "price",
              "description": "40%"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKJ"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKJ"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      }
    ],
    "title": "Provision of Outsourced Cleaning Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The Kemnal Academies Trust has awarded contracts for the supply of Cleaning Services under the YPO Dynamic Purchasing System 879 Building in Use - Support Services, Lot 2 Cleaning and Caretaking.\nProvision of Outsourced Cleaning Services at Chichester High School (Lot 1), Napier school (Lot 2), and Willow Brook Primary School (Lot 3).\nLot 1 contract covers an initial two-year term from 17th January  2025 to 16th January 2027, with the option to extend for up to 2 years (subject to an annual review, incorporating price negotiations and KPI performance).\nThe Lot 2 contract covers an initial three-year term, from 17th January 2025 to 16th January 2028, with the option to extend for up to 2 years (subject to an annual review, incorporating price negotiations and KPI performance).",
    "classification": {
      "id": "90910000",
      "scheme": "CPV",
      "description": "Cleaning services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The award of the contract without prior publication in the Official Journal of the European Union (OJEU) or the Find a Tender Service (FTS) is lawful because it was conducted through a further competition under a Dynamic Purchasing System (DPS) that was established in full compliance with the Public Contracts Regulations 2015 (PCR 2015).\nThe YPO 879 Building in Use Support Services DPS was properly advertised at the time of its creation, and all suppliers admitted to the relevant lot(s) were invited to tender. Under Regulation 34 of PCR 2015, once a DPS is established, individual contracts can be awarded through further competition among admitted suppliers without the need for a new contract notice.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-UKPRN-10058343",
      "name": "THE KEMNAL ACADEMIES TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ",
        "locality": "Sidcup",
        "postalCode": "DA145AA",
        "countryName": "United Kingdom",
        "streetAddress": "The Atkins Centre Kemnal Technology College"
      },
      "details": {
        "url": "https://www.tkat.org/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "id": "10058343",
        "scheme": "GB-UKPRN",
        "legalName": "THE KEMNAL ACADEMIES TRUST"
      },
      "contactPoint": {
        "name": "Jasmine Barrett",
        "email": "jasmine.barrett@tkat.org",
        "telephone": "+44 7714169267"
      }
    },
    {
      "id": "GB-COH-01862534",
      "name": "Brayborne Facilities Services Limited (Part of the Exclusive Services Group)",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ",
        "locality": "Ipswich",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "01862534",
        "scheme": "GB-COH",
        "legalName": "Brayborne Facilities Services Limited (Part of the Exclusive Services Group)"
      }
    },
    {
      "id": "GB-COH-02907221",
      "name": "RIDGE CREST CLEANING LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ",
        "locality": "Kent",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "02907221",
        "scheme": "GB-COH",
        "legalName": "RIDGE CREST CLEANING LIMITED"
      }
    },
    {
      "id": "GB-FTS-525",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "High Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "052390-2025-1",
      "title": "Chichester High School",
      "value": {
        "amount": 1048992,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "052390-2025-1",
      "dateSigned": "2025-03-25T00:00:00Z"
    },
    {
      "id": "052390-2025-2",
      "title": "Napier Community Primary School and 3 Willow Brook Primary School and Nursery",
      "value": {
        "amount": 640666,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "052390-2025-2",
      "dateSigned": "2025-03-24T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}