Provision of Lift Inspection, Servicing, Maintenance and Call Out Services

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    "title": "Invitation to Participate - First Stage - Provision of Lift Inspection, Servicing, Maintenance and Call Out Services",
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      "features": "This is a two-stage competitive flexible procedure and is summarised as follows:\n1.\tStage 1: Invitation to Participate\nThe Contracting Authority invites all suppliers to participate in the Procurement Process by issuing the Tender Notice and this Invitation to Participate. Interested suppliers who wish to participate in this Procurement Process shall complete and submit a WPSQ Response and Capacity and Capability Response by the Return Date set out in the Procurement Timetable. The Contracting Authority will assess all WPSQ Responses submitted in accordance with the terms of the IPD. In this first stage, an overall minimum quality threshold will be set at 60%. Submissions scoring 59% or less will be dismissed. All suppliers who score 60% or more will be invited to Stage 2 (the “Shortlisted Suppliers”) \n2.\tStage 2: Tender stage\nFollowing Stage 1, the Contracting Authority shall provide the ITT to the Shortlisted Suppliers and shall invite the Shortlisted Suppliers to submit a Tender in accordance with the ITT and such Tenders shall be  evaluated in accordance with the terms of the ITT. \nFollowing the initial submission of tenders, University of South Wales may, at its discretion, conduct clarification and / or negotiation with one or more suppliers whose tenders meet the minimum quality and compliance thresholds."
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    "description": "Provision of Lift Inspection, Servicing, Maintenance and Call Out Services at the University of South Wales. \nAll call-outs will be required on a 24-hour basis, 7 days per week\nPreventative maintenance - 12 visits per annum for Passenger and Goods Lifts, 4 visits per annum for platform lifts as detailed in Appendix 1 - Lift Maintenance Schedule. \nCampus' covered - Treforest, Glyntaff, Cardiff, Newport & Baglan Hydrogen Research Centre\nFor more information please download the tender documentation which can be found here - https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B",
    "riskDetails": "The risks identified are considered \"known risks\" under the Procurement Act 2023. While they cannot be fully eliminated at this stage, the contracting authority will monitor these risks throughout the contract lifecycle. Mitigation measures will include regular performance reviews, contingency planning, and compliance checks to minimize impact on service delivery and value for money.\nKnown risks: \nSupplier insolvency or bankruptcy, leading to service disruption, loss of materials, and potential financial loss.\nNon-performance, where the supplier fails to meet agreed milestones or timelines. \nTransition risk - no clear exit plan causing disruption if the supplier changes or withdraws.\nPoor delivery quality or substandard performance due to insufficiently trained or inexperienced supplier personnel.\nDecommissioning of buildings.\nNew buildings not yet constructed. \nMerger with another university/college. ",
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            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "1140312",
        "scheme": "GB-CHC"
      },
      "contactPoint": {
        "name": "Laura Perrott",
        "email": "laura.perrott@southwales.ac.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "018302-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/018302-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-05-01T10:39:26+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-05-15T23:59:59+01:00",
        "description": "The registration platform will be eTenderWales. Registration details will be collected via this platform using a “dummy” PQQ. Please note that this is NOT a call for competition and eTenderWales is being used to collect registration details only. \nPlease visit https://etenderwales.bravosolution.co.uk/ and search for pqq_33671.\nSessions will be held on Microsoft Teams and will be allocated from 9am – 5pm.  The slots will be allocated for 45 minutes.\nA Preliminary Market Engagement Document is stored within eTenderWales and will contain further information. \nSuppliers will be asked to present their response to the questions posed in the Preliminary Market Engagement Document and there will be an opportunity for Questions from both supplier and USW. "
      }
    ]
  },
  "initiationType": "tender"
}