Official UK procurement notice
Provision of Lift Inspection, Servicing, Maintenance and Call Out Services
Authority: University of South Wales (Education)
What is being bought
Published requirement descriptionThe organisation has awarded a contract for the Provision of Lift Inspection, Servicing, Maintenance and Call‑Out Services following the completion of a competitive tender exercise. This contract will provide a comprehensive range of services, including routine statutory lift inspections, scheduled preventative maintenance and responsive repairs. The awarded contract will support the needs of the University of South Wales (USW) Group.
- The authority expects to re-tender this requirement around 5 Jan 2026, 23:59 GMT.
- How the procedure runs: This is a two-stage competitive flexible procedure and is summarised as follows: 1. Stage 1: Invitation to Participate The Contracting Authority invites all suppliers to participate in the Procurement Process by issuing the Tender Notice and this Invitation to Participate. Interested suppliers who wish to participate in this Procurement Process shall complete and submit a WPSQ Response and Capacity and Capability Response by the Return Date set out in the Procurement Timetable. The Contracting Authority will assess all WPSQ Responses submitted in accordance with the terms of the IPD. In this first stage, an overall minimum quality threshold will be set at 60%. Submissions scoring 59% or less will be dismissed. All suppliers who score 60% or more will be invited to Stage 2 (the “Shortlisted Suppliers”) 2. Stage 2: Tender stage Following Stage 1, the Contracting Authority shall provide the ITT to the Shortlisted Suppliers and shall invite the Shortlisted Suppliers to submit a Tender in accordance with the ITT and such Tenders shall be evaluated in accordance with the terms of the ITT. Following the initial submission of tenders, University of South Wales may, at its discretion, conduct clarification and / or negotiation with one or more suppliers whose tenders meet the minimum quality and compliance thresholds.
CPV: Lift-maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,400,000
- Economic & financial standing
Financial Capacity Pass/Fail
Insurance Pass/Fail
Legal Capacity Pass/Fail
Technical ability Pass/Fail
Health and Safety Pass/Fail
Environmental Management Pass/Fail
Quality Management Pass/Fail
Additional information Pass/Fail
- Technical & professional ability
Capacity & Capability questions
- Condition of participationshortlisting
Preliminary Questions Information Only
Confirmation of core supplier information Pass/Fail
Associated/ Connected Persons Pass/Fail
List of all intended sub-contractors Pass/Fail
Financial Capacity Pass/Fail
Insurance Pass/Fail
Legal Capacity Pass/Fail
Technical ability Pass/Fail
Health and Safety Pass/Fail
Environmental Management Pass/Fail
Quality Management Pass/Fail
Additional information Pass/Fail
Confirmations Information Only
Capacity & Capability questions Scored 100% weighting
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Capacity and Capability Questions: 100%
Published award criteria (1)
- Capacity and Capability Questions: Experience - 50% Case Study - 25% H&S - 25%
- Economic & financial standing
Financial Capacity Pass/Fail
Insurance Pass/Fail
Legal Capacity Pass/Fail
Technical ability Pass/Fail
Health and Safety Pass/Fail
Environmental Management Pass/Fail
Quality Management Pass/Fail
Additional information Pass/Fail
- Technical & professional ability
Capacity & Capability questions
- Condition of participationshortlisting
Preliminary Questions Information Only
Confirmation of core supplier information Pass/Fail
Associated/ Connected Persons Pass/Fail
List of all intended sub-contractors Pass/Fail
Financial Capacity Pass/Fail
Insurance Pass/Fail
Legal Capacity Pass/Fail
Technical ability Pass/Fail
Health and Safety Pass/Fail
Environmental Management Pass/Fail
Quality Management Pass/Fail
Additional information Pass/Fail
Confirmations Information Only
Capacity & Capability questions Scored 100% weighting
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 5 Jan 2026
- First published
- 1 May 2025, 10:39 BST
- Last source update
- 15 May 2026, 15:39 BST
- Award evaluation window
- Submission end – 19 Feb 2026
- Authority reference
1968- FTS notice number
2025/S 000-070337- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050b15Find a Tender- Contract terms summary
30 day payment terms and invoices must reference a USW PO
- How it runs
This is a two-stage competitive flexible procedure and is summarised as follows:
- Stage 1: Invitation to Participate
The Contracting Authority invites all suppliers to participate in the Procurement Process by issuing the Tender Notice and this Invitation to Participate. Interested suppliers who wish to participate in this Procurement Process shall complete and submit a WPSQ Response and Capacity and Capability Response by the Return Date set out in the Procurement Timetable. The Contracting Authority will assess all WPSQ Responses submitted in accordance with the terms of the IPD. In this first stage, an overall minimum quality threshold will be set at 60%. Submissions scoring 59% or less will be dismissed. All suppliers who score 60% or more will be invited to Stage 2 (the “Shortlisted Suppliers”)
- Stage 2: Tender stage
Following Stage 1, the Contracting Authority shall provide the ITT to the Shortlisted Suppliers and shall invite the Shortlisted Suppliers to submit a Tender in accordance with the ITT and such Tenders shall be evaluated in accordance with the terms of the ITT.
Following the initial submission of tenders, University of South Wales may, at its discretion, conduct clarification and / or negotiation with one or more suppliers whose tenders meet the minimum quality and compliance thresholds.
- Risks
The risks identified are considered "known risks" under the Procurement Act 2023. While they cannot be fully eliminated at this stage, the contracting authority will monitor these risks throughout the contract lifecycle. Mitigation measures will include regular performance reviews, contingency planning, and compliance checks to minimize impact on service delivery and value for money.
Known risks:
Supplier insolvency or bankruptcy, leading to service disruption, loss of materials, and potential financial loss.
Non-performance, where the supplier fails to meet agreed milestones or timelines.
Transition risk - no clear exit plan causing disruption if the supplier changes or withdraws.
Poor delivery quality or substandard performance due to insufficiently trained or inexperienced supplier personnel.
Decommissioning of buildings.
New buildings not yet constructed.
Merger with another university/college.
How it was run
Official notice- Requests to participate (first stage)
- 1 Dec 2025, 12:00 GMT
- Submission deadline
- 1 Dec 2025, 12:00 GMT
- Clarification deadline
- 17 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
1 May 2025 → 15 May 2026 · 11 dates- Planning notice published1 May 2025, 10:39 BST
- Market engagement15 May 2025, 23:59 BST
The registration platform will be eTenderWales. Registration details will be collected via this platform using a “dummy” PQQ. Please note that this is NOT a call for competition and eTenderWales is being used to collect registration details only.
Please visit etenderwales.bravosolution.co.uk ↗ and search for pqq_33671.
Sessions will be held on Microsoft Teams and will be allocated from 9am – 5pm. The slots will be allocated for 45 minutes.
A Preliminary Market Engagement Document is stored within eTenderWales and will contain further information.
Suppliers will be asked to present their response to the questions posed in the Preliminary Market Engagement Document and there will be an opportunity for Questions from both supplier and USW.
- Next notice expected2 Jun 2025, 23:59 BST
- Tender notice published352 days ago3 Nov 2025, 10:24 GMT
- Clarification questions by338 days ago17 Nov 2025, 12:00 GMT
- Submission deadline324 days ago1 Dec 2025, 12:00 GMT
- Award decision expected by243 days ago19 Feb 2026, 23:59 GMT
- Assessment summaries sent204 days ago31 Mar 2026, 00:00 BST
- Contract starts203 days ago1 Apr 2026, 00:00 BST
- Standstill ends187 days ago16 Apr 2026, 23:59 BST
- Latest notice published159 days ago15 May 2026, 15:39 BST
Notice history
10 events · 4 releases on Find a Tender · since 1 May 2025- Preliminary market engagement notice published1 May 2025, 10:39 BSTUK2
- Tender notice published3 Nov 2025, 10:24 GMTUK4
- Published value published: £1,400,0003 Nov 2025, 10:24 GMT
- Status changed to active3 Nov 2025, 10:24 GMT
- Procurement method changed3 Nov 2025, 10:24 GMT
- Contract award notice published7 Apr 2026, 08:19 BSTUK6
- Status changed to complete7 Apr 2026, 08:19 BST
- Procurement method changed7 Apr 2026, 08:19 BST
- Contract signature expected27 Apr 2026, 23:59 BSTscheduled
- Contract details notice published15 May 2026, 15:39 BSTUK7
Routine re-releases (4)
- 2025-05: 1 release · 1 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cardiff Lift Company LtdSMEAward of The Provision of Lift Inspection, Servicing, Maintenance and Call Out Services1 May 2026 – 30 Apr 2029 · up to 30 Apr 2032Extensions: 3 Year Contract with the option to extend for a further three 12 month extensions (3+1+1+1) | £1,436,000 | 31 Mar 2026 | Awarded |
Contracts
Provision of Lift Inspection, Servicing, Maintenance and Call Out Services · Cardiff Lift Company LtdSME
- Signed
- 30 Apr 2026
- Value
- £1,436,000
- Period
- 1 May 2026 – 30 Apr 2029 · up to 30 Apr 2032 with extensions
- Status
- active
- Extensions
- 3 annual extensions are available
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Cardiff Lift CompanyAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please download the tender documentation which can be found on here - https://etenderwales.ukp.app.jaggaer.com/go/15160019019A11B27B5B
- Technical specifications Please review Annex G - Specification for the Provision of Lift Maintenance for USW
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender