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Find a TenderAwardedContract details notice
Published 27 Aug 2025, 14:36 BST

Official UK procurement notice

Provision of Interactive Theatre Performances to Key Stage 2 Pupils

Official notice

Authority: Caerphilly County Borough Council (Local council)

ServicesBelow threshold - limited competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90)Recreational, cultural and sporting services (92) Delivery: UKWales (UKL16)
Published estimate£26,000£31,200 inc. VAT2.5% below first published estimate
Awarded 3 Nov 2025
Awarded to Performance in Education
Contract term 6 moends 3 Apr 2026 · up to 4 Mar 2027 with extensions · starts 15 Oct 2025

What is being bought

Published requirement description

Notification of Award of Contract for the Provision of Interactive Theatre Performances to KeyStage2 supported via Welsh Government Local Air Quality Management Support Fund.

CPV: Entertainment film production · Services in connection with motion-picture and video-tape production

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 6 moSMEVCSE
Contract period: 15 Oct 2025 – 3 Apr 2026 (6 mo) · up to 4 Mar 2027 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Extension options published
92111310 Entertainment film production92112000 Services in connection with motion-picture and video-tape production

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - limited competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Aug 2025, 14:36 BST
Last source update
10 Nov 2025, 17:18 GMT
Authority reference
CCBC/PS2879/25/TY
FTS notice number
2025/S 000-072568
Latest notice
Contract details notice (UK7)
Classification (CPV)
Entertainment film productionServices in connection with motion-picture and video-tape production
Delivery area
UKWales (UKL16)
Official registry OCID
ocds-h6vhtk-058ea2 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

27 Aug 2025 → 10 Nov 2025 · 5 dates
  1. Planning notice published
    27 Aug 2025, 14:36 BST
  2. Market engagement
    3 Sept 2025, 23:59 BST

    Please email [email protected] to confirm your interest and are willing to participate in a tender process.

  3. Next notice expected394 days ago
    23 Sept 2025, 23:59 BST
  4. Contract starts373 days ago
    15 Oct 2025, 00:00 BST
  5. Latest notice published347 days ago
    10 Nov 2025, 17:18 GMT

Notice history

6 events · 3 releases on Find a Tender · since 27 Aug 2025
  1. Preliminary market engagement notice published
    27 Aug 2025, 14:36 BST
    UK2
  2. Contract award notice published
    3 Nov 2025, 16:14 GMT
    UK6
  3. Status changed to complete
    3 Nov 2025, 16:14 GMT
  4. Procurement method changed
    3 Nov 2025, 16:14 GMT
  5. Contract signature expected
    6 Nov 2025, 23:59 GMT
    scheduled
  6. Contract details notice published
    10 Nov 2025, 17:18 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £25,3501 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 10 Nov 2025
Awarded toValueDateStatus
Performance in EducationProvision of an Interactive Theatre Production for KeyStage27 Nov 2025 – 1 Apr 2026 · up to 1 Apr 2028Extensions: Year on Year £25,3503 Nov 2025Awarded

Contracts

  • Provision of Interactive Theatre Production Performances to KeyStage2 · Performance in Education

    Signed
    10 Nov 2025
    Value
    £60,000
    Period
    11 Nov 2025 – 31 Mar 2026 · up to 31 Mar 2028 with extensions
    Status
    active
    Extensions
    There is an option to extend for up to an additional two periods of 12 months (or 24 months) pending the securing of further grant funding. Any extensions will be subject to the award of grant (or other) funding at any given time. Note the initial Contract period is valued at £25,350.00 exc. VAT

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Performance In EducationAwarded supplierGB-COH: 15215717 Lower Ground Floor, 132 Huddersfield Road, Holmfirth, Yorkshire & Humber, HD9 3ASContact email
  • Performance in education Awarded supplierGB-PPON: PRPL-4153-MCYR Lower Ground Floor, 132 Huddersfield Road, Holmfirth, HD9 3AS, UK, Holmfirth, Yorkshire & Humber, HD9 3ASContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure