Official UK procurement notice
Provision of Device and Application Management
Authority: University of South Wales (Education)
What is being bought
Published requirement descriptionIT Services transitioned to Microsoft Intune in 2021, moving from on-premise device management to a cloud-based model to improve security, scalability, and consistency across Windows devices. This supports flexible working, strengthens compliance with Cyber Essentials, and helps maintain eligibility for funding and procurement opportunities requiring certification.
The implementation has already delivered benefits such as improved visibility, standardisation, and reduced support overheads. The next phase is to expand into more advanced cloud-native endpoint management, including Desktop as a Service (DaaS), to further modernise service delivery.
The strategy also aims to shift IT Services from reactive support to more proactive, analytics-driven management using Intune telemetry and automation. This will improve device provisioning, enable zero-touch deployment, and expand specialist capability.
Overall, the goal is to create a scalable, flexible operating model that can respond to demand fluctuations while reducing operational risk, improving compliance, and supporting the University’s longer-term digital strategy over the next three years.
- How the procedure runs: Stage 1 – WPSQ and Quality Evaluation (40%) All suppliers responding to the Tender Notice must complete the below tasks in stage 1 of the ITT: The WPSQ The Quality questions included in the Invitation to Tender document. Responses must be submitted by the deadline stated in the Procurement Timetable located in B4 of the ITT document. Evaluation at Stage 1: The Contracting Authority will assess all WPSQ submissions. A minimum quality threshold of 25% will apply. Any supplier scoring below the threshold will be excluded. Suppliers who: Pass the WPSQ, and Meet or exceed the minimum quality score will be shortlisted and invited to Stage 2. Weighting applied to Stage 1: Quality (Stage 1) = 40% of total score Stage 2 – Full Tender Evaluation (60%) Shortlisted suppliers will receive: The Invitation to Tender (ITT) A Non‑Disclosure Agreement (NDA), which must be completed to access the Contracting Authority’s full application list. Terms & Conditions of the Contract Shortlisted suppliers will then be invited to: Attend a scored on‑site demonstration Submit their full pricing schedule in line with the ITT requirements Weighting applied to Stage 2 includes: On-site Demonstration – 10% Social Value – 10% Price – 40% Final Evaluation The final outcome will be based on the combined weighted scores from both stages of the tender process: Stage 1 Quality (40%), and Stage 2 Demonstration (10%), Social Value (10%), and Price (40%) These combined scores will determine the final ranking and the recommended supplier for award.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,833,333
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality: 40%
- Supplier Demonstration: 10%
- Price: 40%
- Social Value: 10%
Published award criteria (4)
- Quality
- Supplier Demonstration
- Price
- Social Value
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Dec 2025, 14:54 GMT
- Last source update
- 18 Jun 2026, 14:02 BST
- Award evaluation window
- Submission end – 26 May 2026
- Authority reference
2053- FTS notice number
2026/S 000-027693- Accelerated
- State of urgency
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f411Find a Tender
- How it runs
Stage 1 – WPSQ and Quality Evaluation (40%)
All suppliers responding to the Tender Notice must complete the below tasks in stage 1 of the ITT:
The WPSQ
The Quality questions included in the Invitation to Tender document.
Responses must be submitted by the deadline stated in the Procurement Timetable located in B4 of the ITT document.
Evaluation at Stage 1:
The Contracting Authority will assess all WPSQ submissions.
A minimum quality threshold of 25% will apply.
Any supplier scoring below the threshold will be excluded.
Suppliers who:
Pass the WPSQ, and
Meet or exceed the minimum quality score
will be shortlisted and invited to Stage 2.
Weighting applied to Stage 1:
Quality (Stage 1) = 40% of total score
Stage 2 – Full Tender Evaluation (60%)
Shortlisted suppliers will receive:
The Invitation to Tender (ITT)
A Non‑Disclosure Agreement (NDA), which must be completed to access the Contracting Authority’s full application list.
Terms & Conditions of the Contract
Shortlisted suppliers will then be invited to:
Attend a scored on‑site demonstration
Submit their full pricing schedule in line with the ITT requirements
Weighting applied to Stage 2 includes:
On-site Demonstration – 10%
Social Value – 10%
Price – 40%
Final Evaluation
The final outcome will be based on the combined weighted scores from both stages of the tender process:
Stage 1 Quality (40%), and
Stage 2 Demonstration (10%), Social Value (10%), and Price (40%)
These combined scores will determine the final ranking and the recommended supplier for award.
How it was run
Official notice- Submission deadline
- 17 Apr 2026, 12:00 BST
- Clarification deadline
- 10 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
11 Dec 2025 → 29 Jun 2026 · 11 dates- Planning notice published315 days ago11 Dec 2025, 14:54 GMT
- Market engagement279 days ago16 Jan 2026, 23:59 GMT
Completion of the preliminary market engagement questionnaire via the below link
etenderwales.ukp.app.jaggaer.com/go/82528870019B0D927823 ↗
If etenderwales hasn't previously been used, please sign up via the below link.
etenderwales.bravosolution.co.uk/esop/guest/login.do ↗
Engagement will close on the 16/01/26
- Next notice expected236 days ago28 Feb 2026, 23:59 GMT
- Tender notice published210 days ago26 Mar 2026, 09:44 GMT
- Clarification questions by195 days ago10 Apr 2026, 12:00 BST
- Submission deadline188 days ago17 Apr 2026, 12:00 BST
- Award decision expected by149 days ago26 May 2026, 23:59 BST
- Contract starts137 days ago8 Jun 2026, 00:00 BST
- Assessment summaries sent127 days ago18 Jun 2026, 00:00 BST
- Latest notice published126 days ago18 Jun 2026, 14:02 BST
- Standstill ends115 days ago29 Jun 2026, 23:59 BST
Notice history
11 events · 4 releases on Find a Tender · since 11 Dec 2025- Preliminary market engagement notice published11 Dec 2025, 14:54 GMTUK2
- Preliminary market engagement notice published12 Dec 2025, 16:03 GMTUK2
- Tender notice published26 Mar 2026, 09:44 GMTUK4
- Published value updated to £2,833,33326 Mar 2026, 09:44 GMTwas £1,200,000
- Status changed to active26 Mar 2026, 09:44 GMT
- Procurement method changed26 Mar 2026, 09:44 GMT
- Deadline published: 17 Apr 2026, 12:00 BST26 Mar 2026, 09:44 GMT
- Contract award notice published18 Jun 2026, 14:02 BSTUK6
- Status changed to complete18 Jun 2026, 14:02 BST
- Procurement method changed18 Jun 2026, 14:02 BST
- Contract signature expected1 Jul 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2025-12: 1 release · 11 Dec 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Academia LtdSMEDevice and Application Management1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2031Extensions: Ability to extend for two +1 Year extensions · Options: The Contract includes a right for the Authority to procure additional quantities of services during the Contract Term. This right enables the Authority to increase consumption of the contracted services, including but not limited to additional licences and additional capacity for virtual desktop or application delivery services, in line with operational demand. | £1,627,200 | 18 Jun 2026standstill to 29 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Academia LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: All documents will be provided via etender Wales platform. Please find a link to the portal below for access to the tender documentation. https://etenderwales.ukp.app.jaggaer.com/go/07096176019D25BB1073
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender