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Published 14 Aug 2023, 08:50 BST

Official UK procurement notice

TRANSPORTATION OF MATERIAL · UK public procurement notice

Official notice

Authority: Newcastle-under-Lyme Borough Council (Local council)

2 lotsServicesOpen procedureMax 2 lots to bid
Sectors: Transport Equipment & Vehicles (34)Construction Materials & Prefab (44)Construction & Civil Engineering (45)
+1 moreCleaning & Environmental Services (90)
 Delivery: West Midlands (UKG23)
Published estimate£480,000envelope for 2 lots
Submissions closed 13 Sept 2023awarded 19 Oct 2023
Awarded to Brown Recycling Ltd, VEOLIA ES (UK) LIMITED2 awards
Contract term 4 yrsends 15 Oct 2027 · extension options published · starts 16 Oct 2023

What is being bought2 lots · detail below

Published requirement description

Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste and the Transportation of Paper & Card

CPV: Containers for waste material · Refuse and waste related services · Refuse transport services · Waste and rubbish containers and bins · Waste transfer station

Lots and requirements (2)Procurement structure

2 lots · no lot values published · a supplier may bid for at most 2 of them · same evaluation weights on every lot
Lot #1Provision of Containers and Transportation of Litter, Bulky Waste, Green WasteAwarded 4 yrs

Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste:

The contractor is to supply containers (either 35 or 50 cubic metres) and transportation. The contract shall be effective from no later than 5th August 2022 to 8th August 2024 with a possible extension of two, One year periods, upon satisfactory service delivery as deemed by the Council.

The Council shall deliver all waste to its Knutton Lane Depot, Knutton Lane, Newcastle, ST5 2SL for the contractor to provide suitable and sufficient on site storage and licensed onward transportation to the Councils designated treatment facility(s).

1.1 To provide:-

Containers for Litter, Bulky items and Green waste.

Transport from Knutton Lane, Newcastle-under-Lyme, ST5 2SL to end processer / disposal point.

The Contractor shall maintain a certified system for recording weights of waste delivered to the treatment site which is approved by Staffordshire County Council. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.

All material must be removed from site within 2 days (48 hours) from the Council’s request.

The container(s) provided by the contractor must be capable of storing the material in accordance with Environment Agency Licensing requirements. Additional information: Quantities Collected

The quantities of waste collected by the Council will vary on a daily and annual basis. No guarantee can or will be offered by the Council in this regard and the Contractor shall make due allowance to deal with surges by having adequate storage areas or suitably sized treatment plant.

The Council cannot guarantee the tonnage of material that will be collected.

Contract period: 16 Oct 2023 – 15 Oct 2027 (4 yrs)
Delivery: West Midlands · Newcastle-under-Lyme, Stoke-on-Trent, Staffordshire
Extensions: The Council will consider variants or alternate proposal(s) to the specification provided.Variant bids: allowed
34928480 Waste and rubbish containers and bins44613800 Containers for waste material45232470 Waste transfer station
Lot #2Transportation of Paper & CardAwarded 4 yrs

The contractor is to transport Card and Paper. The contract shall be effective from no later than 5th August 2022 to 8th August 2024 with a possible extension of two, one year periods, upon satisfactory service delivery as deemed by the Council.

The Council shall deliver all waste to Knutton Lane Depot, Knutton Lane, Newcastle, ST5 2SL for the contractor to provide suitable licensed onward transportation to the Councils designated treatment facility(s).

To provide:-

Transport from Knutton Lane, Newcastle-under-Lyme, ST5 2SL to end processer / disposal point.

The Contractor shall maintain a certified system for recording weights of waste delivered to the treatment site which is approved by Staffordshire County Council. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.

All material must be removed from site within 2 days (48 hours) from the Council’s request.

The container(s) provided by the contractor must be capable of storing the material in accordance with Environment Agency Licensing requirements. Additional information: The quantities of waste collected by the Council will vary on a daily and annual basis. No guarantee can or will be offered by the Council in this regard and the Contractor shall make due allowance to deal with surges by having adequate storage areas or suitably sized treatment plant.

The Council cannot guarantee the tonnage of material that will be collected.

Contract period: 16 Oct 2023 – 15 Oct 2027 (4 yrs)
Delivery: West Midlands · Newcastle-under-Lyme, Stoke-on-Trent, Staffordshire
Extensions: The Council will consider variants or alternate proposal(s) to the specification provided.Variant bids: allowed
34928480 Waste and rubbish containers and bins44613800 Containers for waste material90512000 Refuse transport services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 20%Price: 70%Environmental: 10%
Published sub-criteria (4)
  • Quality Assurance: 10%
  • Business Continuity: 10%
  • price: 70%
  • Health & Safety and Environmental: 10%
Published award criteria (4)
  • Health & Safety and Environmental: 10
  • Quality Assurance: 10
  • Business Continuity: 10
  • Price: 70
Lot distribution rule: LOT 1: Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste LOT 2: Transportation of Paper & Card
Conditions of participation1
  • Suitability

    The container(s) provided by the contractor must be capable of storing the material in accordance with Environment Agency Licensing requirements.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Aug 2023, 08:50 BST
Last source update
15 Apr 2024, 11:17 BST
Award evaluation window
14 Sept 2023 – …
FTS notice number
2024/S 000-012131
Classification (CPV)
Containers for waste materialRefuse and waste related servicesRefuse transport servicesWaste and rubbish containers and binsWaste transfer station
Delivery area
West Midlands (UKG23)
Official registry OCID
ocds-h6vhtk-03ef5b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As contained in the Invitation to Tenders Documents.

Publisher note: (MT Ref:231766)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals

Tender documents are also served through a separate tool: http://www.mytenders.co.uk ↗

Submission deadline
13 Sept 2023, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
14 Sept 2023, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

13 Sept 2023 → 15 Apr 2024 · 4 dates
  1. Submission deadline
    13 Sept 2023, 17:00 BST
  2. Bids opened
    14 Sept 2023, 10:00 BST
  3. Contract starts
    16 Oct 2023, 00:00 BST
  4. Notice published
    15 Apr 2024, 11:17 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Apr 2024, 11:17 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Bids received 4
Contracts signed 2latest 19 Oct 2023
Awarded toValueDateStatus
Lot 1 · Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste1 award
Brown Recycling Ltd——Awarded
Lot 2 · Transportation of Paper & Card1 award
VEOLIA ES (UK) LIMITED——Awarded

Contracts

  • Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste · Brown Recycling Ltd

    Signed
    19 Oct 2023
    Value
    —
    Period
    … – 15 Oct 2027
    Status
    active

  • Transportation of Paper & Card · VEOLIA ES (UK) LIMITED

    Signed
    19 Oct 2023
    Value
    —
    Period
    … – 15 Oct 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste2bids · 2 electronic · 2 from abroad0—£107,720 – £134,656
2 · Transportation of Paper & Card2bids · 2 electronic · 2 from abroad0—£244,000 – £260,000
Whole notice———£367,720 – £379,056

Contracting authority & participating public bodies

Newcastle-under-Lyme Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Castle House, Barracks Road, Newcastle-under-Lyme, West Midlands, ST5 1BLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Brown Recycling LtdAwarded supplier Vanguard House, Sneyd Hill, Stoke-on-Trent Staffordshire, West Midlands, ST62DZContact phone
  • Veolia ES (UK) LimitedAwarded supplier 210 Pentonville Road, London, UK, N1 9JYContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria