Official UK procurement notice
Clinical Waste Management Services
Authority: York Teaching Hospital Facilities Management LLP (Central government)·On behalf of: University Hospitals of Morecambe Bay NHS Foundation Trust
Sectors: Cleaning & Environmental Services (90) Delivery: Delivery location not published
Published estimate£10,250,000envelope for 2 lots · £12,300,000 inc. VAT
Submissions closed 16 Dec 2025awarded 21 Apr 2026
Awarded to Sharpsmart Limited17 awards
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026
What is being bought2 lots · detail below
Published requirement descriptionThe provision of clinical waste management services for the members of the Northern Clinical Waste Consortium.
CPV: Clinical-waste collection services · Clinical-waste disposal services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£10,250,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1Acute Hospital SitesAwardedRenewalPublished value£6,150,000
The source published no individual description for this lot.
Lot #2Community SitesAwardedRenewalPublished value£4,100,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (2)
- Quality: 70%
- Cost: 30%
Published award criteria (2)
- Quality: Quality is splint into Specification (60%) and Social Value (10%). Please refer to the tender document for more detailed information.
- Cost: Cost is weighted 30%
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 13 Nov 2025, 09:17 GMT
- Last source update
- 1 Oct 2026, 15:24 BST
- Award evaluation window
- Submission end – 5 May 2026
- Authority reference
C400927- FTS notice number
2025/S 000-073380- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05e009Find a Tender
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 16 Dec 2025, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal health-family.force.com/s/Welcome ↗.
Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at:
Phone: 0800 9956035
E-mail: [email protected]
Timeline
13 Nov 2025 → 1 Oct 2026 · 7 dates- Tender notice published337 days ago13 Nov 2025, 09:17 GMT
- Submission deadline304 days ago16 Dec 2025, 23:59 GMT
- Assessment summaries sent179 days ago21 Apr 2026, 00:00 BST
- Standstill ends169 days ago30 Apr 2026, 23:59 BST
- Award decision expected by164 days ago5 May 2026, 23:59 BST
- Contract starts46 days ago1 Sept 2026, 00:00 BST
- Latest notice published15 days ago1 Oct 2026, 15:24 BST
Notice history
36 events · 19 releases on Find a Tender · since 13 Nov 2025- Tender notice published13 Nov 2025, 09:17 GMTUK4
- Contract award notice published21 Apr 2026, 13:43 BSTUK6
- Status changed to complete21 Apr 2026, 13:43 BST
- Contract award notice published13 Aug 2026, 15:51 BSTUK6
- Contract award notice published24 Aug 2026, 15:57 BSTUK6
- Contract award notice published24 Aug 2026, 16:17 BSTUK6
- Buyer details updated24 Aug 2026, 16:17 BST
- Contract award notice published25 Aug 2026, 09:24 BSTUK6
- Buyer details updated25 Aug 2026, 09:24 BST
- Contract award notice published25 Aug 2026, 09:29 BSTUK6
- Buyer details updated25 Aug 2026, 09:29 BST
- Contract award notice published25 Aug 2026, 09:34 BSTUK6
- Buyer details updated25 Aug 2026, 09:34 BST
- Contract award notice published25 Aug 2026, 09:36 BSTUK6
- Buyer details updated25 Aug 2026, 09:36 BST
- Contract award notice published25 Aug 2026, 09:38 BSTUK6
- Buyer details updated25 Aug 2026, 09:38 BST
- Contract award notice published25 Aug 2026, 09:40 BSTUK6
- Buyer details updated25 Aug 2026, 09:40 BST
- Contract award notice published25 Aug 2026, 09:42 BSTUK6
- Buyer details updated25 Aug 2026, 09:42 BST
- Contract award notice published25 Aug 2026, 12:58 BSTUK6
- Buyer details updated25 Aug 2026, 12:58 BST
- Contract award notice published25 Aug 2026, 13:13 BSTUK6
- Buyer details updated25 Aug 2026, 13:13 BST
- Contract award notice published25 Aug 2026, 13:14 BSTUK6
- Buyer details updated25 Aug 2026, 13:14 BST
- Contract details notice published1 Sept 2026, 14:21 BSTUK7
- Buyer details updated1 Sept 2026, 14:21 BST
- Contract details notice published1 Sept 2026, 15:17 BSTUK7
- Buyer details updated1 Sept 2026, 15:17 BST
- Contract details notice published1 Sept 2026, 15:56 BSTUK7
- Buyer details updated1 Sept 2026, 15:56 BST
- Contract signature expected4 Sept 2026, 23:59 BSTscheduled
- Contract details notice published1 Oct 2026, 15:24 BSTUK7
- Buyer details updated1 Oct 2026, 15:24 BST
Routine re-releases (19)
- 2026-09: 1 release · 1 Sept 2026
- 2026-08: 13 releases · 13 Aug 2026, 25 Aug 2026
- 2026-04: 1 release · 21 Apr 2026
- 2025-11: 1 release · 13 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 17
Awarded value £27,724,95513 awards exc. VAT
Bids received 6
Named bidders 1published on the award notice
Contracts signed 4latest 4 Sept 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Acute Hospital Sites3 awards | |||
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £1,082,317 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £227,281 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £558,457 | 21 Apr 2026 | Awarded |
| Lot 2 · Community Sites5 awards | |||
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £141,581 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £234,951 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £309,932 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £167,052 | 21 Apr 2026 | Awarded |
| Sharpsmart Limited | — | — | Awarded |
| Across several lots9 awards | |||
| Sharpsmart LimitedClinical Waste Management1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. · Amended: The original notice was published by University Hospitals Morecambe Bay NHS Foundation Trust on behalf of the Northern Clinical Waste Consortium. The corrected value based upon the initial contract period of 3 years is £10,365,847.32 excluding VAT and is split across the following consortium member organisations: North Cumbria Integrated Care NHS Foundation Trust = £1,452,817.11 Bradford Teaching … | £17,404,044 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £464,530 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management3 Sept 2026 – 2 Sept 2029 · up to 2 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £1,594,725 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management3 Sept 2026 – 2 Sept 2029 · up to 2 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £1,452,817 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £1,986,576 | 21 Apr 2026 | Awarded |
| Sharpsmart LimitedClinical Waste Management4 Sept 2026 – 3 Sept 2029 · up to 3 Sept 2031Extensions: There is an option to extend the contract by up to a maximum of 24 months. Either 2 x 12 months or 1 x 24 months. | £2,100,691 | 21 Apr 2026 | Awarded |
| Sharpsmart Limited | — | — | Awarded |
| Sharpsmart Limited | — | — | Awarded |
| Sharpsmart Limited | — | — | Awarded |
Contracts
Clinical Waste Management Services · Sharpsmart Limited
- Signed
- 4 Sept 2026
- Value
- £2,100,691
- Period
- 4 Sept 2026 – 31 Oct 2029 · up to 31 Oct 2031 with extensions
- Status
- active
- Extensions
- Option to extend up to a maximum of 24 months ending October 31st 2031.
3 agreed KPIs: Collections · Bin Cleaning · Compliance
- Collections, The Contractor shall complete all agreed collections in accordance with the collection schedule (specified four-hour window).
- Bin Cleaning, The Contractor will provide a bin cleaning service to all sites where decanting bins occurs
- Compliance, The Contractor shall provide the Authority with a compliant quarterly returns reports for all waste sent in the previous quarter.
Clinical Waste Management Services · Sharpsmart Limited
- Signed
- 1 Sept 2026
- Value
- £3,310,959
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
- Status
- active
- Extensions
- 2 x 12 month extension optional to a maximum expiry date of 31/08/2031.
3 agreed KPIs: Completion of Collections · Missed Collections · Servicing
- Completion of Collections, The contractor shall complete all agreed collections in accordance with the collection schedule (specified 4 hour window)
- Missed Collections, All missed collections to be rearranged and completed by the contractor within 24 hours of the original scheduled date and time.
- Servicing, The contractor shall service the full compliment of bins with the agreed vehicle size as per the agreed collection schedule.
Provision of Clinical Waste Services (Northern Clinical Waste Consortium) · Sharpsmart Limited
- Signed
- 13 Aug 2026
- Value
- £2,657,874
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 30 Sept 2031 with extensions
- Status
- active
- Extensions
- 2 x 12 months extensions up to a maximum date of 31/08/2031
3 agreed KPIs: Completion of agreed collections · Missed Collections · Servicing
- Completion of agreed collections, The contractor shall complete all agreed collections in accordance with the collection schedule (specified 4 hour window)
- Missed Collections, All missed collections to be rearranged and completed by the contractor within 24 hours of the original scheduled date and time.
- Servicing, Contractor shall service full compliment of bins with the agreed vehicle size as per agreed collections schedule.
Provision of Clinical Waste Management Services · Sharpsmart Limited
- Signed
- 13 Aug 2026
- Value
- £516,554
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
- Status
- active
- Extensions
- Extension option 2 x 12 months up to the maximum expiry date of 31/08/2031
3 agreed KPIs: Collections · Missed Collections · Servicing
- Collections, The contractor shall complete all agreed collections in accordance with the collection schedule (specified 4 hour window)
- Missed Collections, All missed collections to be rearranged and completed by the contractor within 24 hours of the original scheduled date and time.
- Servicing, The contractor shall service the full compliment of bins with the agreed vehicle size as per the agreed collection schedule.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Acute Hospital Sites | 3final-stage tenders | 0 | 0 | — |
| 2 · Community Sites | 3final-stage tenders | 0 | 0 | — |
Who bid
- wonSharpsmart Limited · North East England · all lots
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
13 public bodies on the noticeConsortium members and other public bodies
- Bradford Teaching Hospitals NHS Foundation TrustContracting authorityPublic authority - central government
- Harrogate and District NHS Foundation TrustContracting authorityPublic authority - central government
- Humber Teaching NHS Foundation TrustContracting authorityPublic authority - central government
- NTW Solutions LimitedContracting authorityPublic authority - central government
- North Cumbria Integrated Care NHS Foundation TrustContracting authorityPublic authority - central government
- North East Ambulance Service NHS Foundation TrustContracting authorityPublic authority - central government
- North Tees and Hartlepool NHS Foundation TrustContracting authorityPublic authority - central government
- Northumbria Healthcare Facilities ManagementContracting authorityPublic authority - central government
- South Tees Hospitals NHS Foundation TrustContracting authorityPublic authority - central government
- Tees, Esk and Wear Valleys NHS Foundation TrustContracting authorityPublic authority - central government
- University Hospitals of Morecambe Bay NHS Foundation TrustProcuring entityPublic authority - central governmentLead provider for procurement tendering services.
- York and Scarborough Teaching Hospital NHS Foundation TrustContracting authorityPublic authority - central government
Bidders & participating suppliers
1 commercial party on the notice- Sharpsmart LimitedAwarded supplier
Official documents & specifications (19)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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