Official UK procurement notice
Provision of Cleaning Services to Lincolnshire Police
Authority: The Police and Crime Commissioner for Lincolnshire (Police & fire)
What is being bought
Published requirement descriptionProvision of Cleaning Services to Lincolnshire Police including Core Cleaning, Reactive and Adhoc Cleans, Window Cleaning, Laundry Cleaning Services, and Vehicle Decontamination Services.
- The authority expects to re-tender this requirement around 1 Aug 2030, 23:59 BST.
CPV: Cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,306,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2030
- First published
- 20 Jun 2025, 11:42 BST
- Last source update
- 9 Apr 2026, 12:35 BST
- Award evaluation window
- Submission end – 28 Nov 2025
- Authority reference
CCM/1282- FTS notice number
2025/S 000-048683- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0550c8Find a Tender
How it was run
Official notice- Submission deadline
- 10 Oct 2025, 12:00 BST
- Clarification deadline
- 26 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
20 Jun 2025 → 9 Apr 2026 · 10 dates- Planning notice published20 Jun 2025, 11:42 BST
- Market engagement4 Jul 2025, 23:59 BST
Lincolnshire Police are approaching the market to undertake pre-market engagement prior to the Invitation to Tender for the provision of cleaning services to Lincolnshire Police.
The cleaning services provision includes:
- General Building Cleaning
- Reactive Cleaning
- Forensic Cleaning
- Deep Cleaning
- Window Cleaning
- Cleaning of Solar PV Panels
- Vehicle Decontamination Services
- Laundry Services
The new contract is to commence on the 1st of April 2026, with a contract duration of 3 years, with two optional extension periods each by 12 months.
Pre-market engagement meetings shall be organised to take place via TEAMs on:
- Wednesday 9th July 2025
- Thursday 10th July 2025
- Friday 11th July 2025
Interested Providers are therefore invited to a pre-market engagement meeting with Lincolnshire Police to assist the Force in creating a fit for purpose specification.
Please go to: sell2.in-tend.co.uk/blpd/publictenders ↗ to express interest in this market engagement .
- Tender notice published14 Aug 2025, 11:26 BST
- Clarification questions by391 days ago26 Sept 2025, 17:00 BST
- Submission deadline377 days ago10 Oct 2025, 12:00 BST
- Assessment summaries sent330 days ago26 Nov 2025
- Award decision expected by327 days ago28 Nov 2025, 23:59 GMT
- Standstill ends317 days ago8 Dec 2025, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Latest notice published196 days ago9 Apr 2026, 12:35 BST
Notice history
9 events · 4 releases on Find a Tender · since 20 Jun 2025- Preliminary market engagement notice published20 Jun 2025, 11:42 BSTUK2
- Tender notice published14 Aug 2025, 11:26 BSTUK4
- Status changed to active14 Aug 2025, 11:26 BST
- Procurement method changed14 Aug 2025, 11:26 BST
- Deadline published: 10 Oct 2025, 12:00 BST14 Aug 2025, 11:26 BST
- Contract award notice published26 Nov 2025, 10:59 GMTUK6
- Status changed to complete26 Nov 2025, 10:59 GMT
- Contract signature expected12 Dec 2025, 23:59 GMTscheduled
- Contract details notice published9 Apr 2026, 12:35 BSTUK7
Routine re-releases (4)
- 2025-06: 1 release · 20 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| VINCI Construction UK1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Extensions shall be granted at the sole discretion of the Customer. 2x 12 month optional extension periods. · Options: Vehicle Decontamination Services is an optional provision for this contract. Therefore, this element was not included within the evaluation and scoring of the contract. | £4,053,268 inc. VAT | 25 Nov 2025 | Awarded |
Contracts
Provision of Cleaning Services to Lincolnshire Police · VINCI Construction UK
- Signed
- 26 Mar 2026
- Value
- £4,053,268 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- There are two optional extensions, each by a period of 12 months
- Options
- Vehicle Decontamination Services which has been accepted and forms part of the contract.
3 agreed KPIs: Cleaning Satisfaction · Response Times - Custody · Response Times (Other Force Areas)
- Cleaning Satisfaction, Achievement of Cleaning Service Standards measured by site audits.
- Response Times - Custody, Reactive Cleaning Response Time (from time of notification)
- Response Times (Other Force Areas), Reactive Cleaning Response Time (from time of notification)
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9final-stage tenders · 12 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- VINCI CONSTRUCTION UK LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender