Find a TenderAwarded
Published 23 Oct 2023, 12:12 BST

Official UK procurement notice

Provision of Cleaning Services for Student Residences and Conference's at Aberystwyth University

Official notice

Authority: Aberystwyth University (Education)

ServicesOpen procedureSME suitable
Published estimate£1,500,000exc. VAT8% above published estimate
Submissions closed 22 Nov 2023awarded 15 Jan 2024
Awarded to Ametros Facilties Management Ltd

What is being bought

Published requirement description

Aberystwyth University (AU) current has approximately 3750 study bedrooms, made up of approximately 1,500 en-suite rooms and 2,250 standard rooms - a proportion of which you are being asked to bid for. Student bedrooms are rented to the students between a 39 - 50 week licence period (although the large majority are between 39-40 weeks between September to June). Each flat has a communal kitchen that is generally used by between 6 -10 persons. The buildings are typically 3 or 4 storeys with a main staircase or 2 storey houses of 5 -6 bedrooms.

CPV: Accommodation cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1Aberystwyth University is required to provide a full building deep cleans on an annual…AwardedRenewal

Aberystwyth University is required to provide a full building deep cleans on an annual basis following occupation by students. Cleaning to communal stairwells and entrances is provided all year round by our in-house cleaning team, and, students are responsible for ensuring that the communal areas with a flat / house, and of course their study bedrooms are left in a suitable condition. The University has not provided a cleaning service to bedrooms, en-suite bathroom pods or communal bathrooms and kitchens throughout the licence period but does carry out a cleaning inspection regime on a regular basis of these areas.

This tender is for the provision of cleaning services for student residential accommodation, as well as our residential conferences at Aberystwyth University.

Within both Conferencing and Accommodation, our aim is to maximise usage of (and therefore income from) all of our facilities whilst ensuring an excellent standard of customer experience at all times – cleaning provision needs to facilitate and support this overall aim.

Delivery: Wales · Aberystwyth University
Extensions: Option to extend by 2 yearsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • Commercial: 40%
Published award criteria (2)
  • Technical: 60
  • Commercial: 40
Conditions of participation1
  • Suitability

    Please see qualification and technical envelopes.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Oct 2023, 12:12 BST
Last source update
18 Jan 2024, 14:29 GMT
Award evaluation window
4 Dec 2023 – …
FTS notice number
2024/S 000-001761
Classification (CPV)
Accommodation cleaning services
Delivery area
Wales (UKL1)
Official registry OCID
ocds-h6vhtk-040e21 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please see Tender documentation

Publisher note: (WA Ref:138182)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗

Submission deadline
22 Nov 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
60 days from the deadline
Bids opened
4 Dec 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

22 Nov 2023 → 18 Jan 2024 · 3 dates
  1. Submission deadline
    22 Nov 2023, 14:00 GMT
  2. Bids opened
    4 Dec 2023, 12:00 GMT
  3. Notice published
    18 Jan 2024, 14:29 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Jan 2024, 14:29 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,620,0001 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 15 Jan 2024
Awarded toValueDateStatus
Ametros Facilties Management LtdSME£1,620,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

Aberystwyth University

Contracting authorityEducationUniversity Education 12 Science Park, Aberystwyth, Ceredigion, Wales, SY23 3AHContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria