Official UK procurement notice
Provision of Cleaning Services for Student Residences and Conference's at Aberystwyth University
Authority: Aberystwyth University (Education)
What is being bought
Published requirement descriptionAberystwyth University (AU) current has approximately 3750 study bedrooms, made up of approximately 1,500 en-suite rooms and 2,250 standard rooms - a proportion of which you are being asked to bid for. Student bedrooms are rented to the students between a 39 - 50 week licence period (although the large majority are between 39-40 weeks between September to June). Each flat has a communal kitchen that is generally used by between 6 -10 persons. The buildings are typically 3 or 4 storeys with a main staircase or 2 storey houses of 5 -6 bedrooms.
CPV: Accommodation cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1Aberystwyth University is required to provide a full building deep cleans on an annual…AwardedRenewal
Aberystwyth University is required to provide a full building deep cleans on an annual basis following occupation by students. Cleaning to communal stairwells and entrances is provided all year round by our in-house cleaning team, and, students are responsible for ensuring that the communal areas with a flat / house, and of course their study bedrooms are left in a suitable condition. The University has not provided a cleaning service to bedrooms, en-suite bathroom pods or communal bathrooms and kitchens throughout the licence period but does carry out a cleaning inspection regime on a regular basis of these areas.
This tender is for the provision of cleaning services for student residential accommodation, as well as our residential conferences at Aberystwyth University.
Within both Conferencing and Accommodation, our aim is to maximise usage of (and therefore income from) all of our facilities whilst ensuring an excellent standard of customer experience at all times – cleaning provision needs to facilitate and support this overall aim.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Technical: 60
- Commercial: 40
- Suitability
Please see qualification and technical envelopes.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Oct 2023, 12:12 BST
- Last source update
- 18 Jan 2024, 14:29 GMT
- Award evaluation window
- 4 Dec 2023 – …
- FTS notice number
2024/S 000-001761- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040e21Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please see Tender documentation
Publisher note: (WA Ref:138182)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗
- Submission deadline
- 22 Nov 2023, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 60 days from the deadline
- Bids opened
- 4 Dec 2023, 12:00 GMT
Timeline
22 Nov 2023 → 18 Jan 2024 · 3 dates- Submission deadline22 Nov 2023, 14:00 GMT
- Bids opened4 Dec 2023, 12:00 GMT
- Notice published18 Jan 2024, 14:29 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Jan 2024, 14:29 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ametros Facilties Management LtdSME | £1,620,000 † | — | Awarded |
Contracts
Contract 001761-2024-1 · Ametros Facilties Management LtdSME
- Signed
- 15 Jan 2024
- Value
- £1,620,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Ametros Facilties Management LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria